Catch Up on EAA Deadlines and Stay Compliant with Equidox

The European Accessibility Act (EAA) became enforceable on June 28, 2025, requiring organizations doing business in the EU to make digital products and services accessible to people with disabilities. Although the compliance deadline has passed, many organizations are still struggling to make backlogs of content, such as PDFs, accessible and compliant with WCAG 2.1 AA standards. For many organizations, the volume of existing PDFs can feel overwhelming, especially if you’re playing catch-up after the deadline. Even if you successfully met the deadline with your current content, future PDFs will need to be made accessible as well.

That’s where Equidox PDF Remediation Software becomes an essential part of your compliance strategy. The EAA requires organizations to meet WCAG requirements, which include making content perceivable, understandable, operable, and robust for assistive technologies like screen readers. To meet these requirements, PDFs must include digital tags and alt text. Equidox makes adding these tags quick and easy.

Equidox Makes EAA PDF Compliance Achievable

Equidox offers powerful, automated tools that drastically reduce the time and effort required to make PDFs accessible, whether you’re working through a backlog or proactively making new PDFs accessible before posting them publicly.

Equidox is user-friendly and doesn’t require tag tree interaction, so even those without technical accessibility expertise can use Equidox, allowing any content creator to remediate their PDFs. Users can learn the basics in just an hour. 

Smart Zone Detector

Equidox’s AI-powered Zone Detector automatically identifies and creates zones for all content on each page. Users can quickly label these zones as text, tables, lists, and more, often with a single keystroke. When the PDF is exported from Equidox, the correct digital tags are applied—no need to work with complex tag trees.

Automatic Reading Order

One of the most common PDF accessibility issues is incorrect reading order, which makes documents confusing or unusable for people who use assistive technology like screen readers and connected Braille displays. Equidox allows users to automatically reorder content, accommodates multi-column formats. Users can also easily re-order content between other items by using decimals–setting the reading order of an item between 2 and 3 as 2.5, for example. 

Alt Text Editor

Images in documents must include alternative text descriptions to meet WCAG standards by making content understandable. Equidox’s alt text editor allows users to add alt text page by page as they remediate, or all at once on the Images Tab. In many complex or educational documents, subject matter experts may be required to create the most robust alt text. With Equidox, users can collaborate on documents, allowing a subject matter expert to add alt text while another user completes the rest of the remediation. 

Table Detector

Complex tables are a major compliance challenge. Each cell must be tagged to identify where it fits in relation to its row and column. Equidox offers a Smart Table Detector that makes it easy to define headers, rows, and column structures that assistive technologies can interpret correctly. The Smart Table Editor can be adjusted in just a few clicks to identify gridlines and automatically tag table cells upon export. It also generates a table summary, identifying the number of rows and columns, and which cells are merged.

List Detector

The Smart List Detector works much like the Table Detector to make tagging lists simple. Once the content is identified as a list, the smart list detector can be adjusted in just a few clicks to tag parent and child items, even for complex nested lists.

Collaborative Workflows 

Assign roles, track progress, and ensure quality control across remediation teams.  Users can collaborate on documents and share tasks, such as having subject matter experts add complex alt text. The concurrent user model allows organizations to add as many users as they want, while only paying for the number of users who are logged in simultaneously.

More solutions to catch up with EAA deadlines

If your organization doesn’t have the staff or resources to remediate a large backlog of PDFs, Equidox offers additional solutions to help you catch up efficiently and at scale. These solutions can also fit into a system that makes future content accessible.

• High Volume Remediation: Quickly process large volumes of repetitive documents such as statements, reports, invoices, and more with our batch processing solution, Equidox AI.
• Remediation Services: Equidox offers PDF remediation services to help bring content into compliance. This is especially useful for organizations that are making their current PDFs accessible using Equidox Software, but have a backlog that is too large to be addressed internally.. 

Compliance Isn’t Just About Avoiding Fines—It’s About Inclusion

PDFs often contain key user-facing content like contracts, invoices, eBooks, transport schedules, product instructions, and more. If these documents aren’t accessible, you’re excluding users and violating EAA requirements.

Equidox enables your organization to deliver fully accessible documents without disrupting existing workflows. Whether you’re retroactively catching up with EAA deadlines or proactively making new content accessible, Equidox helps you meet requirements with speed, accuracy, and confidence.

Nina Overdorff

Nina comes to Equidox with years of sales and marketing experience from a variety of industries and holds a BS in Language Arts Education. Nina has a passion for words, storytelling, and information, which she believes everyone should have access to regardless of ability. After spending time as a teacher with a blind student, she became much more aware of the limitations and abilities of web accessibility, and how essential it is to those experiencing disabilities. “Being able to access information equally ensures that everyone has an equal opportunity for education, employment, and success in life.”