Unboxing Equidox: The Value of a Smarter Accessibility Solution

When organizations explore Equidox Software for their PDF accessibility needs, one of the first questions they often ask is about pricing. Equidox is designed to fit a variety of team sizes and goals. Our pricing reflects a complete solution that’s flexible, transparent, and built for long-term success.

Equidox is a premium software solution created for organizations that manage any volume of PDF content and require accessibility compliance, even at scale. The platform is built for speed, accuracy, and ease of use, helping state, local and EDU (SLED) and enterprise organizations remediate documents efficiently — even without deep technical knowledge of accessibility standards or techniques.

What’s Included in the Equidox Package

When you license Equidox, you’re not just getting software access — you’re getting a complete solution that includes:

• Comprehensive onboarding and training for your team

• Ongoing technical and accessibility support from real people who understand your goals

• All software updates as standards evolve

• Flexible licensing model that fits the way your users access and engage with the platform

What You Can Do with Equidox: Key Features That Drive Value

Equidox is thoughtfully designed to reduce manual remediation efforts, boost productivity, and maintain compliance across complex PDF document workflows. Some of its standout capabilities:

• Smart Zone Detector — Uses AI to detect text, headings, images, links, and more (even in untagged PDFs), with fine-tuning controls and reading order adjustments.

• List & Table Recognition — Easy tagging for nested lists and complex tables, plus tools for refining headers, merged cells, and spanning cells.

• Image & Alt-Text Management— Edit alt text all in one place, or page by page. Easily archive decorative images.

• Accessible Forms & Headings — Tools to tag form elements with tooltips, assign heading levels, validate structure, and apply best practices before export.

Additional Time-Saving Add-Ons

In addition to the AI-powered detection tools and efficient admin features included with all Equidox software licenses, users can also opt to add these additional productivity features, which save significant time when remediating or re-remediating.

• Zone Transfer — Copy tagging structure from one document (or page) to another, ideal for repeated layouts, multilingual versions, or template-based content.
• Page Match — Automatically apply a tag structure from a previously remediated page within Equidox to a new page. Perfect for organizations that produce many similar documents using a brand template, produce the same document in different languages, or otherwise remediate documents that look identical.

With Equidox, many repetitive or tedious tagging tasks are automated or semi-automated, allowing your team to focus on review, testing, and writing meaningful alt text.

Administration & Governance: Built for Scale 

For large SLED and enterprise organizations, control, oversight, and governance are just as critical as the remediation tools themselves. Equidox includes a robust set of administration and management features to keep your projects organized, teams aligned, and access controlled:

• Labels & Classification — Admins can apply up to five labels per document (e.g. by department, priority, status). Global, color-coded labels ensure consistency across users, and filtering by label lets teams find specific files quickly.

• Groups & Access Domains — Users can be grouped by department or role, and documents shared only with relevant groups. This supports confidentiality, limits overlap, and clarifies ownership.

• Flexible Account Control — Admins can add or remove users in seconds, assign admin vs. standard permissions, enable authentication using Google or Microsoft credentials, and deactivate inactive accounts.

• Team Collaboration Tools — Validation checkmarks to mark completed pages, page-level notes for questions or feedback, and document sharing workflows to assign files to users or groups.

• Activity & Analytics Dashboard — A bird’s eye view of system activity: imports, exports, validations, group usage, trends over time—helping leadership spot bottlenecks or resource imbalances.

• Built-in Support Interface — Request support directly from within the document interface, attach screenshots or files, and track tickets without leaving your workflow.

These administrative capabilities are especially powerful in larger organizations where multiple teams, compliance requirements, and document pipelines intersect. They help maintain order, accountability, and visibility even when many users and many documents are in motion.

Why This Structure Makes Sense 

• Predictability & Transparency — You always know what’s included and what’s not (software, training, support, license flexibility).

• Efficiency at Scale — Because you only pay for simultaneous active users, large organizations can name hundreds of users with minimal incremental cost.

• Governance & Oversight — Admin tools let you keep control over access, document flow, and user responsibilities.

• Value in Practice — The smarter the usage (especially when many users may not all need access at once), the more cost-effective the model becomes.

Equidox provides a premium, PDF accessibility platform that’s flexible, transparent, and built for real teams doing real accessibility work. Contact our team to learn more.

 

Nina Overdorff

Nina comes to Equidox with years of sales and marketing experience from a variety of industries and holds a BS in Language Arts Education. Nina has a passion for words, storytelling, and information, which she believes everyone should have access to regardless of ability. After spending time as a teacher with a blind student, she became much more aware of the limitations and abilities of web accessibility, and how essential it is to those experiencing disabilities. “Being able to access information equally ensures that everyone has an equal opportunity for education, employment, and success in life.”