Is Batch Processing Your Accessibility Solution?

Digital REports concept.

Businesses, schools, and organizations produce hundreds of PDF files of catalogs, reports, minutes, statements and other scheduled informational documents. With so much work now being done digitally and online, all these documents need to be WCAG and 508 compliant so they are accessible for people using assistive technology. If your organization is producing large quantities of similar documents, remediating them to make them accessible can eat up valuable manpower and time. Batch processing is the solution. 

Which documents might need batch processing?

A wide variety of regularly generated documents would benefit from time-saving batch processing for remediation. 

  • For banks and financial institutions: statements, reports, customer data, billing, and account summaries.  
  • For healthcare and insurance: explanations of benefits, claim summaries, statements and billing.  
  • For government:  utility reports and billing, tax documents, budget reports, regulations, legislation, and guidelines.  
  • For schools and colleges: syllabi, textbook lists, course descriptions, credit requirements, and other repetitive informational documents.  
  • For other businesses: financial reports, utility statements and billing, HR data, meeting minutes, product catalogs, inventory, safety reviews and more. 

Artificial intelligence and computer vision

Using artificial intelligence, specifically computer vision, computers can be programmed to recognize similarities in document elements.  Every document can be broken down into its various components. By defining placement, formatting, and text, it is possible to convert inaccessible content into accessible content automatically.  Once defined, our computer vision algorithm allows the computer to assign the correct element tag for each piece of a report, statement, or other document. After batch processing, the document will then be 508 and WCAG compliant.  

How it works

Artificial intelligence developers can program a computer to recognize specific elements within a document that are repetitive and/or identical. Each repetitive element can be defined so that they are all tagged correctly through batch processing. 

The computer can be programmed to know that a specific heading (say the title) is in the same place on every report generated by an organization. 

Sample Credit Card statement with heading level 1 circled to demonstrate batch processing

Specific fonts can be defined as heading level 2. 

sample statement with headings circled to demonstrate batch processing

If there is an image in the upper left corner of every report or statement, this can be defined as “image with alt text ‘Company logo.’”  

Sample credit card statement with logo circled to demonstrate batch processing

Tables that appear in every report (such as those found in bank statements) can be defined with table row and column headings.  All these definitions can be set so that the content is converted correctly into an accessible format. 

Sample statement with table of account activity highlighted to demonstrate batch processing

Equidox does batch processing

Equidox has artificial intelligence developers who will customize batch processing for your organization’s specific documents. We can program batch processing for any repetitive documents of large quantity, or that are produced regularly.  Remediation that would take many hundreds of hours using other methods can be automated using our process.  

Contact us to find out how we can save you time, money and resources and make your documents 508 and WCAG compliant.  

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Tammy Albee

Tammy Albee | Content Marketer | Onix Tammy joined Onix after four years experience working at the National Federation of the Blind. She firmly maintains that accessibility is about reaching everyone, regardless of ability, and boosting your market share in the process. "Nobody should be barred from accessing information. It's what drives our modern society."