Equidox Software Videos

My name is Dan Tuleta, Senior Sales Engineer  with the Equidox accessibility team. Today   I'm going to be giving a quick demonstration  of our Equidox PDF accessibility software.   Equidox is a web-based application that can  be operated directly through your browser. It   also uses a concurrent user licensing model,  which allows for a larger number of users to   share access. It is only limited to the number  of people who are logged in simultaneously.   Another nice aspect of being web-based  is that Equidox allows for collaboration.   You can share documents with other  users in your account, and you can   even have multiple users remediating  the same document at the same time. The first thing I will do is import  a document. I can open my folders and   select a document or multiple documents to  drag and drop into the import screen. Once   the document finishes uploading to the  cloud, a blue import button will appear.   Pressing this button will trigger an automated  process where Equidox will begin to analyze the   document for either existing tag structure or, if  the document has not yet been previously tagged,   Equidox will automatically identify things like  text, images, hyperlinks, and even fillable form   fields. Returning to the document list, I can  now see the document that I just imported. When   I click on the document, I will arrive at the  document detail page. From here, I can see a   thumbnail of all pages in the document and adjust  some of the basic properties of the document,   such as the title, the author, or the language  attribute. There is also an Images tab that   allows me to add alt text or artifact any  images in the document from one location. If I click on the thumbnail for the  one and only page in this document,   I will enter the remediation page, where I  can make changes to the reading zones on the   document. The reading zones are represented by  these yellow boxes that cover up the content,   and they will ultimately create the PDF tag  structure when we export the document. Since   this document was untagged to begin with, most  of the zones on this page say "TX" in the upper   left-hand corner to indicate that they are text  zones. I can also see zones with the IMG label   to indicate where the images are located. In the  upper right-hand corner of the zone, I can see   a number that reflects the reading order of the  page. If I am unsatisfied with the size, location,   and number of reading zones on the page based on  where Equidox has auto-detected the content, I can   use the zone detection slider to adjust the way  that Equidox analyzes the page. If I slide further   to the left, Equidox will be much more focused  and create very granular reading zones, whereas   if I slide further to the right, Equidox zooms  its focus out and gives me much larger zones. The purpose of the slider is to give you different  options as starting points, so there's less manual   work required to establish zones and manipulate  their size and location. Another very important   feature of Equidox is the button that looks like  a computer monitor. When I press this button,   a separate tab will open in my browser and show  me an HTML preview of the page I'm currently   working on. The reason this HTML preview is  important is because this is a simple and   linear representation of how a screen reader would  read the content on this page. If I were to stop   working and export the document, I can use this  HTML preview to validate the accuracy of my work,   because this HTML represents what the PDF  tags will become when I export the document. Returning to the PDF page, I'm going to start  adjusting my zones to create the proper tags   on this document. The first zones that I  like to set are headings. The main title   on the top of this page, in the large bold  font, is going to be my heading level one.   Under the zone properties, I can use the  dropdown menu and change it to a heading,   or I can use keyboard shortcuts. In  order to set a heading level one,   I can simply press one on my keyboard, and I  will repeat that step with my heading level   twos and my heading level threes by hitting  two and three, respectively, on my keyboard. Returning to the HTML preview, I can now see  the headings identified by this large bold font.   The next element I will work on is this nested  list, which you can probably tell from the HTML   preview is not tagged as a list at all. We use  computer vision and machine learning techniques,   and we have trained Equidox to identify list  items and nested list items automatically.   All I have to do is hit L on my keyboard to  set the element as a list and then use my   list detection slider. In just a second  or two, Equidox has located a list item   and multiple layers of nesting inside of them.  Returning to the HTML preview, instead of that   list being read as a strange run-on sentence  without any punctuation, it will now have a   proper list tag structure and be fully usable and  understandable for an assistive technology user. The next element to focus on is this table, which  currently looks nothing like a table at all in   the HTML preview. If this table was ignored, an  assistive technology user would hear all that data   read in a random order without any ability to  navigate or understand what they were listening   to. Tables are notoriously difficult and  time-consuming to tag properly. However,   with Equidox, all I need to do is click and drag  to create a single zone on top of the table. Next,   I will hit "T" on my keyboard to change it  to a table and double-click on the zone to   open the table editor. Inside the table editor,  there are now some green grid lines that Equidox   has drawn for me. I can click to manipulate the  location of these grid lines, but I prefer to use   the table detector. Similar to the list detector,  the table detector sliders are also using computer   vision and machine learning to identify  the location of all the cells in the table. If I take a look at the HTML preview of this  table, I will see that instead of having a   random string of information, I have a real table  structure with rows, columns, and table data.   However, there are a couple of other things  I need to do to make this table perfect. The   years 2023 and 2024 need to be spanned or  merged across multiple columns. To span,   I simply select the cell where the  span begins, hold shift on my keyboard,   and select the cell where the span ends. Next,  I just hit "S" on my keyboard. I will repeat   this process for the other part of the table.  Returning to the preview, I can see that all of   those extra cells have now been consolidated. The  other thing I need to correct on this table is to   identify that there are two levels of column  headers. Not only is the year a column header,   but the individual quarters within each year  need to be tagged as headers as well. By default,   Equidox assumes that each table has a single  column header and a single row header. In this   example, we have two column headers, so I just  have to hit the up arrow to change the column   header from one to two. Lastly, Equidox is able  to provide an accurate table summary by simply   hitting this check box. Although not necessarily  a requirement, certain accessibility checkers will   flag tables for not having table summaries.  We have automated this task for our users. One final look at the HTML preview will  show that both of the top two rows and the   far left column are in bold font, confirming  that those cells will be tagged as headers,   while the standard font will be correctly  tagged as table data. Returning to the full PDF,   I cannot forget about the two images on this  page. In the upper left-hand corner of the page,   we have our Equidox logo. I can add alt text to  this image by typing into the description field   that appears when I select the image zone. Halfway  down the page, I have another image of our logo,   but this time there is a dog in the picture.  This is not a document about dogs, and there's   nothing critical being displayed in this image  that will allow an assistive technology user to   better understand the information on this page.  So I might elect to artifact this image to avoid   filling up the page with redundant alt text. I  can artifact this image or any zone by hitting   backspace on my keyboard. The zone will disappear,  removing my responsibility to add alt text to it.   The visual representation of the image will still  be there in the PDF, but an assistive technology   user will skip past it because it will not  be included in the tagged reading order. If I now take a final look at my HTML preview,  I have just one final issue to fix: my reading   order is not exactly what I want it to be. We can  see that the table has found its way to the very   bottom of the reading order because I manually  drew that zone. If I return to the page editor,   I can press the reorder button, and Equidox will  reorder the page with the default top-to-bottom   reading order. There are also multi-column layout  options depending on the structure of the page.   You can select individual zones to reorder  them, and there's even a method for selecting   multiple zones to reorder zones in clusters for  pages requiring very complex reading orders. One final look at the HTML preview will show that  the reading order is correct, and I can save my   work and close out of the document. The final  step is to export the PDF. Keep in mind that with   Equidox, you can also export the PDF as an HTML or  an ePub file; however, the majority of our users   prefer to maintain the PDF structure. By pressing  "Generate PDF," Equidox will produce a brand new   document for me. This document will be exactly  the same as the original except it will be tagged,   fully accessible, and most importantly, fully  usable for assistive technology users. Keep   in mind the original version of this document  was completely untagged and therefore useless   to a screen reader user, and of course, fully  non-compliant with all Web Content Accessibility   Guidelines. The version we just exported from  Equidox, however, is fully and accurately tagged,   100% compliant, and completely usable for  people who rely on assistive technology. Equidox also offers an add-on feature that I would  like to briefly mention. This feature is called   "Zone transfer," which allows users to instantly  transfer the reading zones from one version   of a document to another version of the same  or similar document. There are a couple of   different methods of doing this, but the simplest  way is to just copy and paste the document ID out   of the URL and paste it into this text field  on the user interface. This functionality is   extremely valuable for our customers who generate  documents from consistently formatted templates,   make last-minute revisions or typo  corrections to documents, or if they   just find themselves working through a backlog  of documents that have a lot of similarities. For more information about how Equidox Software  Company can help you with PDF accessibility,   email us at EquidoxSales@Equidox.co  or give us a call at 216-529-3030,   or visit our website at www.Equidox.co.

♪ ♬ ♪ When I select a page to work on in Equidox, the  first thing I notice is the large yellow reading   zone that is covering all of the content on the  page. To help the remediator better understand   the structure that they are building, we have  a Preview button that opens in a separate tab   an HTML rendering of the page  that you are currently working on.   When I open the Preview for this page I can  see that all of the content including the text   headings and the list are grouped together as  a single paragraph which is unacceptable. If I   return to the Document Editor I will navigate  to the Page Tab on the left-hand side on the   Page Tab is one of the most important features in  Equidox. And this is the Zone Detection Slider.   If I move this slider back and forth, I am  indicating that I do not want to rely on   the existing tag structure and I would prefer  Equidox to redetect the structure of the page   automatically. This will reset my reading zones  with a layout that is much more consistent with   the design of the page. And if I return to  the HTML Preview, I will see that I now have   individual paragraphs instead of the  single large cluster that I previously had. We have three columns here. The reading order  is indicated on Equidox in the upper right-hand   corner of the zone. There's a little green flag  that has a number in it. And so every one of these   numbers corresponds to the reading order of the  page. To very quickly handle this type of issue,   what I can do is I can just go to my Page Tab. I  can set the reading order. If I want to change my   reading order (the default is just left-to-right  top-to-bottom, as most pages will be) but here, we   have definitely a unique layout where we have this  three-column setup. So I can choose three columns   for my reading order and press the Reorder button.  And after doing that, now I have zone four, and I   have zone five down here, up here is six, seven,  and eight, nine, and ten. So I’m now reading   in the left-hand column, then down the middle  column, and then over to the right-hand column,   exactly as it should be read. Then when we take  a look at the Preview, we're going to see a nice   clean structure here, where we have the proper  reading order and we have our heading level 2 set. For more information about how Equidox Software Company can help you with PDF accessibility Email us at EquidoxSales@equidox.co Or give us a call at 216-529-3030 Or visit our website at www.equidox.co

[music] >> Equidox PDF remediation software provides many time-saving features to streamline your workflow. Zone Transfer is our latest addition. It allows you to copy and paste zones from one document to another nearly identical document, making remediation almost instantaneous. Equidox then applies the tags on export. Here we have two nearly identical documents that I have uploaded into Equidox. These happen to be a mockup of meeting minutes that are similar every month. There are other reasons to use Zone Transfer. Ever remediate a document and then discover it needed a minor edit, or have you built a document that needs to be provided in multiple languages? Zone Transfer is a great tool for these kinds of similar documents. So the first step is to remediate the first document. Here I am setting a heading level 1, adding break lines, and tagging headings 2 along with these small lists. Equidox makes these tasks quick and easy. When the remediation is complete, I can check my work using the HTML Preview... then I’ll remediate page 2. Next, I will save my work and then go to the Output tab. Among my options, including PDF, which would generate a remediated copy of this document I just fixed, is a tab for downloading the zones. All I have to do is click the Download Zones button and choose a file name. When I click this Download Zones button, the zone layout is saved as a ZIP file. I can now go to my nearly identical second document and use that saved zone layout to remediate the second document. Simply click the Zone Transfer button and choose your saved ZIP file. There is no need to unzip the file because Equidox will do that for you... and then just click Upload. Now I'll open this second document. And here you see Equidox has opened the new document with the chosen zone layout that you've already applied. You can see the headings and lists are already tagged. A quick preview shows how the tags are applied. You'll notice the tags didn't line up exactly perfectly on page 2 because there is additional content on this second document. All that is needed is to add the necessary zones and output this second document ready to go. The first two-page document took me about 45 seconds to complete. The second took me less than 15, even with adding the missing zones. So for this set of documents, that is a third of the time originally spent. You can imagine how much more time would be saved on much larger and more complex documents or with recurring documents that are produced daily or weekly. Want to know more about this incredible time-saving feature of Equidox software? Contact us for a free demonstration. For more information about how Equidox Software Company can help you with PDF accessibility Email us at EquidoxSales@equidox.co Or give us a call at 216-529-3030 Or visit our website at www.equidox.co

This is a demonstration of the artificial intelligence-powered smart list detector for Equidox PDF remediation software. Lists can be tagged in Equidox with minimal effort. Draw zone around the list including all of the list items and labels. Then press L to set the zone to list. Move the list detector until the list is correctly identified. The HTML preview shows the list properly tagged in just two steps. For a nested list draw zone around the list, press L to set the zone to list, and move the list detector until the list elements are identified/ You can see the nested items indented under the main list. In this case we need to set the list as ordered and set the labels as numbers and lowercase letters. Then preview your list and you can see it's properly tagged and nested with correct labels. Equidox tags an even more complex nested list just as easily. Draw the zone, set it to list, and adjust the detector until the elements are correctly tagged. Preview to check your work. Complex nested list tagged in just seconds! For more information about how Equidox Software Company can help you with PDF accessibility Email us at EquidoxSales@equidox.co Or give us a call at 216-529-3030 Or visit our website at www.equidox.co

this is a demonstration of the artificial intelligence-powered Smart Table Detector for Equidox PDF remediation software tables can be quickly tagged in Equidox in a fraction of the time required by other software draw a zone around the table then press T to change the zone to table and select Table Editor this isolates the table from the rest of the document use the Table Detector to adjust the gridlines for the columns and rows until you find the result that most closely matches the existing table Equidox will auto-populate the table summary with the correct information a preview shows the table perfectly tagged [Music] for this next table draw a zone around the text and press T for table [Music] press Table Editor and adjust the Table Detector until the gridlines align correctly even without gridlines the Table Detector can still understand the table this table has no row headers so that can be set to zero and Equidox will correct the table summary [Music] again the preview shows the perfectly tagged table [Music] for this more complex table we start again by drawing a zone around the entire table press T to set the zone to table and then select Table Editor adjust the Table Detector for the rows and columns until the gridlines are closely aligned with the table you can manually adjust the grid lines if needed next, we can merge the cells by selecting them using the SHIFT and ARROW keys and using the spanning buttons correct the number of column and row headers and the table summary will update including the merged cells a Preview shows this complex table correctly tagged in seconds For more information about how Equidox Software Company can help you with PDF accessibility Email us at EquidoxSales@equidox.co Or give us a call at 216-529-3030 Or visit our website at www.equidox.co

Equidox PDF remediation software now supports fillable PDF forms our proprietary software has simplified forms remediation Equidox automatically builds the digital tags for fillable PDF forms and any existing tags are preserved upon import Equidox allows you to easily tag headings in your document using keyboard shortcuts [Music] you can quickly add alt text for images [Music] then you can quickly add your tooltips for each form field because of the shortcut keys used with screen readers and connected braille displays assistive technology users can only fill out PDF forms using edit mode doesn't read the tag field descriptions of the document only the digital tags for tooltips so be very clear when you're creating your tooltips include instructions about what the user should fill in the field and any formatting they need to know for example check boxes should explain the choices you can copy and paste and edit repetitive language tool tips for drop down fields should clearly summarize the options in the list radio buttons should also explain the choices [Music] remember only the tooltips are read to assistive technology users in edit mode so you need to fully explain what's needed for each field and any formatting requirements [Music] date fields should specify the format in which the date must be entered once your tool tips are entered you can correct the reading order for most documents our reorder button does the job quickly and easily [Music] reading order for forms can become quite complex but Equidox's decimal system for reading order makes correcting this fast and easy [Music] [Music] [Music] an html preview shows the fields in the correct order with the descriptions preceding the form fields [Music] our fixed form preview shows the tooltips associated with each field [Music] after exporting your remediated fillable PDF form validating your form using an accessibility checker will pass all but the necessary manual checks [Music] training and support are included with Equidox software licenses Equidox is your PDFremediation solution For more information about how Equidox Software Company can help you with PDF accessibility Email us at EquidoxSales@equidox.co Or give us a call at 216-529-3030 Or visit our website at www.equidox.co [Music]

[Music] Equidox can set header levels  simply by pressing H and the header   level H1 for this title, H2 for the  next level, H3 for subsequent levels.   When previewed, you can see the headers  rendered in HTML. For more information about   how Equidox Software Company can help you with PDF  accessibility, email us at EquidoxSales@Equidox.co   or give us a call at 216-529-3030 or  visit our website at www.equidox.co.

[music] Equidox automatically tags images, and you can add your alt text in the page view. [music] Alternately, you can add alt text or hide unneeded images in the document view. [music] For more information about how  Equidox Software Company can help you  with PDF accessibility Email us at EquidoxSales@equidox.co  Or give us a call at 216-529-3030  Or visit our website at www.equidox.co

Female Speaker: Equidox by Onix. Accessible PDF conversion. Reach everyone. Dan Tuleta: I’m Dan Tuleta, account manager for Equidox. Today's market is digital; we do our shopping, banking, learning, and information gathering online. Female Speaker: One of the most common online documents are PDFs. But these are not always accessible to people using assistive technology such as screen readers. Every business and organization wants to maximize their audience and target market; they need to reach everyone including people with print disabilities who use screen readers. It's required by law, but it's also best business practice. Dan Tuleta: Equidox is a web-based software tool that converts inaccessible PDFs into accessible documents that can be understood by assistive technology. It's really fast, very easy, and you can learn the basics in under an hour. Female Speaker: Here is a sample PDF document containing many of the most commonly occurring elements. All of these elements need to be properly identified, or tagged, in order for a screen reader to understand the content being presented. There are headers that enable screen readers to navigate the page without reading every single word. There are several images, a list, and a table. A tool that is most commonly associated with PDF documents is Adobe Acrobat. But remediating PDFs using Adobe to make them compliant with web content accessibility guidelines is a slow and painstaking process. Take a look at what is required to manually remediate this simple document using Adobe. Remediating elements such as tables can be laborious. This remediation is playing at 30 times speed. Using Adobe for manual remediation involves manipulation of a complex tag tree. This remediation has taken more than 15 minutes. Now, watch the same remediation with Equidox using the Sensitivity slider. All elements on the page are automatically detected. Elements such as headers are easily tagged. There are keyboard shortcuts for the most common functions such as pressing H1 for titles, H2 and H3 for subsequent header levels. Using alt text for images is easy. [music] Lists can be auto-detected in three simple steps. For tables, select the table and choose the Equidox table editor. Equidox will automatically divide the table contents into rows and columns which a screen reader can understand. A preview shows the table rendered in HTML. Elements can be quickly reordered in one step or you can do this manually. And we preview the remediated document, we see that the reading order has been set correctly, the headers are indicated, the list and table elements are correct, and alt text is properly combined and rendered for a screen reader. Equidox documents are previewed in HTML which means web accessibility checkers can be used to validate your documents. This entire document, with all its various elements, has been completed by an experienced remediator in approximately one minute. Dan Tuleta: Using Equidox can save you so much time, so much money, and frees up your employees to do other tasks. Converting your documents into accessible formats allows you to be compliant with legal digital requirements and reach everyone in your target audience. Equidox is the right tool to help you do that. Female Speaker: For further information about how Equidox can help you reach everyone, contact us and ask for a free demonstration. Visit www.equidox.co. Copyright 2018 Onix Networking Corp. All Rights Reserved. [music]