1 00:00:04,600 --> 00:00:06,810 All right so it is 2 o'clock. Welcome, everyone. 2 00:00:06,810 --> 00:00:13,960 Thank you for joining us again for another addition of Equidox Webinar Wednesdays Advanced 3 00:00:13,960 --> 00:00:19,960 Table Training. So today we're mainly going to be talking about advanced table remediation 4 00:00:19,960 --> 00:00:20,960 techniques. 5 00:00:20,960 --> 00:00:26,420 So I have quite a few different examples pulled up of different tables that can present some 6 00:00:26,420 --> 00:00:28,100 unique challenges. 7 00:00:28,100 --> 00:00:35,770 So if you deal with a lot of tables, this should be a helpful guide to showing you like 8 00:00:35,770 --> 00:00:40,300 the best and most efficient ways to deal with those unique tables. 9 00:00:40,300 --> 00:00:45,180 So, as always, what I'd like to mention is if you have any, follow-up questions. 10 00:00:45,180 --> 00:00:50,090 Or if you are not a current user or client of Equidox, and you'd like to have a more 11 00:00:50,090 --> 00:00:55,710 personal one-on-one demonstration where we can talk about your challenges with PDF remediation 12 00:00:55,710 --> 00:00:56,710 and any 13 00:00:56,710 --> 00:00:59,710 of your use cases. we can look at some of your specific documents and challenges that 14 00:00:59,710 --> 00:01:00,710 you have. 15 00:01:00,710 --> 00:01:06,820 Please feel free to reach out to us our website is Www.Equidox.co 16 00:01:06,820 --> 00:01:09,640 And we're gonna jump now into the Equidox demonstration. 17 00:01:09,640 --> 00:01:16,360 So if anyone is able to stay for the duration of this webinar, we will insert the video 18 00:01:16,360 --> 00:01:22,189 of it here into the slide deck, and you'll receive this after the call is over. 19 00:01:22,189 --> 00:01:27,979 Okay, So well now, I'm in Equidox our PDF remediation tool. 20 00:01:27,979 --> 00:01:32,580 So anyone on the webinar that is a current user, this should look fairly familiar to 21 00:01:32,580 --> 00:01:36,300 you, but for anyone that isn't a current Equidox user. 22 00:01:36,300 --> 00:01:41,160 I just want to get started with a simple example of how we can remediate a table. 23 00:01:41,160 --> 00:01:46,780 So if I were to open up a simple standard document like this where there’s a simple 24 00:01:46,780 --> 00:01:51,299 table inside of this page. 25 00:01:51,299 --> 00:01:55,009 Sometimes you'll arrive at a document and you will see a setup of the reading zones 26 00:01:55,009 --> 00:01:59,970 that will look something like this, and using the HTML preview to just look at how this 27 00:01:59,970 --> 00:02:01,750 would be read by a screen reader, 28 00:02:01,750 --> 00:02:06,619 You can probably tell that this is not actual table structure each one of those cells inside 29 00:02:06,619 --> 00:02:11,310 of that table will just be read in this particular order, rendering this pretty much useless 30 00:02:11,310 --> 00:02:15,430 to a screen reader, user, because they're not really sure which row or column that they 31 00:02:15,430 --> 00:02:20,629 are currently situated in so in Equidox. All we need to do is draw a single zone over the 32 00:02:20,629 --> 00:02:22,540 top of the entire table. 33 00:02:22,540 --> 00:02:27,600 I'll use my keyboard shortcut and hit “T” to change the zones to a table, and that will 34 00:02:27,600 --> 00:02:30,560 give me this button here for the Table Editor. 35 00:02:30,560 --> 00:02:36,459 So when I press the Table Editor button this will isolate the table, and I will see the 36 00:02:36,459 --> 00:02:42,390 green gridlines here, which I'm free to move around and get a line manually, if I'd like 37 00:02:42,390 --> 00:02:46,260 so you can see that the green gridlines, for the most part, are lined up with the rows 38 00:02:46,260 --> 00:02:47,569 and columns. 39 00:02:47,569 --> 00:02:52,880 There are a few adjustments that can be made so to make those adjustments. If I don't want 40 00:02:52,880 --> 00:02:55,930 to do that manually, I can also use our Table Detector. 41 00:02:55,930 --> 00:03:01,430 So the Table Detector is using computer vision and machine learning to better understand 42 00:03:01,430 --> 00:03:06,580 the cell structure of these tables, and it will automatically draw those gridlines in 43 00:03:06,580 --> 00:03:08,299 the location that they need to be. 44 00:03:08,299 --> 00:03:14,120 So. so we remember what the HTML preview looked like just a moment ago, with no table structure 45 00:03:14,120 --> 00:03:15,120 whatsoever. 46 00:03:15,120 --> 00:03:20,180 But if I were to refresh that preview you'll see that now I have a real table Now this 47 00:03:20,180 --> 00:03:21,700 is rendered in HTML. 48 00:03:21,700 --> 00:03:25,860 But the beautiful thing about Equidox is that it will take this HTML structure and it will 49 00:03:25,860 --> 00:03:29,370 automatically convert it into a PDF tag tree for you. 50 00:03:29,370 --> 00:03:36,240 So anyone that has done manual PDF. for remediation of tables, you know, in a a tool where you 51 00:03:36,240 --> 00:03:41,920 have to tag every individual cell. there are so many steps associated with working through 52 00:03:41,920 --> 00:03:44,500 tables that a simple little table like 53 00:03:44,500 --> 00:03:48,280 this can take upwards of, you know, 1015 min. In some cases. 54 00:03:48,280 --> 00:03:53,069 In many cases it can take a lot longer. Tables, of course, get much more complicated than 55 00:03:53,069 --> 00:03:57,610 this, So you can see that within Equidox we have the automation of with the detection 56 00:03:57,610 --> 00:04:01,580 tool and just a much cleaner workflow in an interface 57 00:04:01,580 --> 00:04:07,239 that allows for simple and fast table remediation, even if you are a novice user. 58 00:04:07,239 --> 00:04:12,970 Okay, so let's jump out of this document. forgive me as I jump around from documents 59 00:04:12,970 --> 00:04:16,199 to documents. So I wanted to make sure that we covered a bunch of different bases. 60 00:04:16,199 --> 00:04:20,490 So I'm gonna do some simple table I that was a simple table, and I'll jump into a slightly 61 00:04:20,490 --> 00:04:22,509 more complicated example here. 62 00:04:22,509 --> 00:04:28,630 So. So this this table, as you can tell, is quite large, quite dense. 63 00:04:28,630 --> 00:04:34,759 This can be kind of intimidating to look at there's also a multiple column headers in 64 00:04:34,759 --> 00:04:36,449 this particular table. 65 00:04:36,449 --> 00:04:40,949 So you have different levels of column headers here that all correlate with the table data 66 00:04:40,949 --> 00:04:42,070 which falls below. 67 00:04:42,070 --> 00:04:47,419 Now it's the same concept where I'm just gonna draw a single table on top of, or a single 68 00:04:47,419 --> 00:04:53,639 zone on top of the table as I just drag it all the way to the bottom can Then again. 69 00:04:53,639 --> 00:04:58,851 Press t on my keyboard and the Table Editor Button will appear so I'll press the Table 70 00:04:58,851 --> 00:05:04,430 Editor Button and I'm gonna zoom out a bit to make this a little bit easier. 71 00:05:04,430 --> 00:05:08,580 To see. But you can tell here that there's so much going on that equodox didn't even 72 00:05:08,580 --> 00:05:09,979 bother to draw the roads. 73 00:05:09,979 --> 00:05:13,030 So again we're going to use our table detection sliders here. 74 00:05:13,030 --> 00:05:17,860 So, as I move these around, I can just find the best possible starting point where I don't 75 00:05:17,860 --> 00:05:22,550 have to make too many manual adjustments, so you can see that the sliders here are able 76 00:05:22,550 --> 00:05:25,449 to land pretty much spot on with all of 77 00:05:25,449 --> 00:05:28,770 the rows and the columns might need just a tiny little adjustment. 78 00:05:28,770 --> 00:05:33,539 If I just drag these a little bit left to right you'll see that I'm able to get everything 79 00:05:33,539 --> 00:05:35,360 pretty much aligned with the table. 80 00:05:35,360 --> 00:05:42,400 So, taking a look at the preview for this table now you'll see that I have pretty clean 81 00:05:42,400 --> 00:05:43,400 table structure. 82 00:05:43,400 --> 00:05:47,289 There are a few things that I need to adjust up here because of the way that this table 83 00:05:47,289 --> 00:05:48,289 is set up. 84 00:05:48,289 --> 00:05:53,930 There is some spanning that needs to be done within the within the column headers. So to 85 00:05:53,930 --> 00:05:54,930 span. 86 00:05:54,930 --> 00:05:59,889 This is another technique in Equidox, where you need to join multiple cells together. 87 00:05:59,889 --> 00:06:04,461 I can just click in one cell that I'd like to join hold down the shift key, and then 88 00:06:04,461 --> 00:06:06,830 select in another cell as well. 89 00:06:06,830 --> 00:06:11,460 So wherever I would like to span to a span button will appear at the top, or you can 90 00:06:11,460 --> 00:06:16,830 also use your keyboard shortcut and press s, and that will complete the spam. so just 91 00:06:16,830 --> 00:06:19,550 quickly going back to the preview you'll see that 92 00:06:19,550 --> 00:06:25,199 Now I have proposal falling. in one cell that sits at the very top of the table, so there's 93 00:06:25,199 --> 00:06:27,250 some other spanning that needs to be done here. 94 00:06:27,250 --> 00:06:31,940 I actually don't even need this extra row if I zoom in You'll see that Equidox was maybe 95 00:06:31,940 --> 00:06:34,110 thrown off because this this text. 96 00:06:34,110 --> 00:06:39,699 Was it's situated on 2 separate lines so I could do using the computer vision was thinking, 97 00:06:39,699 --> 00:06:43,200 Maybe that this is a situation where you've got 2 separate rows there. 98 00:06:43,200 --> 00:06:46,750 I don't really need that extra row, though so what I can do is I can either press the 99 00:06:46,750 --> 00:06:50,150 delete row button, or I can just press D on my keyboard. 100 00:06:50,150 --> 00:06:54,160 And that will that will basically merge down where it will get rid of that extra row that 101 00:06:54,160 --> 00:06:55,210 I don't actually need. 102 00:06:55,210 --> 00:07:02,039 Now I need to span across these 4 cells for the for this second level of column headers. 103 00:07:02,039 --> 00:07:06,530 So if I click in the cell hold shift and again. just clicking to the other cell, I'd like 104 00:07:06,530 --> 00:07:13,220 to join with, then press us Another situation here where I don't need this row you can see 105 00:07:13,220 --> 00:07:15,400 that the the double lines of text was 106 00:07:15,400 --> 00:07:19,750 to make, maybe thinking, or maybe made aqueducts think that this could be 2 separate rows. 107 00:07:19,750 --> 00:07:24,280 So again I'll just press d to get rid of that extra row, and then I will spam the trust 108 00:07:24,280 --> 00:07:29,330 fund cell over here, so I'll just again click in my 2 cells. and press s Now, if I go back 109 00:07:29,330 --> 00:07:30,330 to the 110 00:07:30,330 --> 00:07:35,520 HTML preview you'll see that we've cleaned this up quite a bit, so we have our we've 111 00:07:35,520 --> 00:07:40,020 kind of fixed the structure where it looks a little bit better in each Tml but we still 112 00:07:40,020 --> 00:07:41,020 have a few things 113 00:07:41,020 --> 00:07:47,050 to adjust. So the next thing to adjust is addressing the column and row headers. 114 00:07:47,050 --> 00:07:52,990 So by default products, assumes that your table will have one column header, which will 115 00:07:52,990 --> 00:07:57,210 be the top row, and the farthest left column, will be the row headers. 116 00:07:57,210 --> 00:08:01,639 That's just the default assumption. Now in this particular example because of the way 117 00:08:01,639 --> 00:08:02,800 this table is designed. 118 00:08:02,800 --> 00:08:07,759 I have a column header here I have another row of column headers here, and I even have 119 00:08:07,759 --> 00:08:10,229 a third row of column headers. 120 00:08:10,229 --> 00:08:14,699 So what I'll do is I'll come over here to the column header field, and as you can see 121 00:08:14,699 --> 00:08:16,319 these in the little text input fields. 122 00:08:16,319 --> 00:08:22,090 Here they are automatically set one to one, and if I just adjust that one to 3 that will, 123 00:08:22,090 --> 00:08:28,610 that will change the the output of this table where the top 3 rows will be tagged as column 124 00:08:28,610 --> 00:08:30,320 headers now the year 125 00:08:30,320 --> 00:08:34,800 over here, which is again by defaults going to be tagged as a row. 126 00:08:34,800 --> 00:08:39,480 Header. This is not necessarily a row header I think this is the table really. 127 00:08:39,480 --> 00:08:44,670 That's just consists of column headers. so I can change my row header from one to 0. 128 00:08:44,670 --> 00:08:50,390 Now, if I go back to the HTML preview what we'll see is I now have bold fonts for the 129 00:08:50,390 --> 00:08:54,649 top 3 rows, and this is just giving you that visual confirmation that you've 130 00:08:54,649 --> 00:09:02,220 adjusted the table to export with 3 with 3 rows of column headers. 131 00:09:02,220 --> 00:09:06,329 You'll also notice that in the far left column where the years are situated. 132 00:09:06,329 --> 00:09:12,020 You don't have that bold font anymore. indicating that the years themselves will be tagged as 133 00:09:12,020 --> 00:09:13,450 table data. 134 00:09:13,450 --> 00:09:18,350 So all of these cells here, where you're just seeing a standard font will be tagged as table 135 00:09:18,350 --> 00:09:25,650 data, and will be attributed to whichever series of column headers they fall under. 136 00:09:25,650 --> 00:09:31,540 So the another thing that I can talk about in this table, and is sometimes because of 137 00:09:31,540 --> 00:09:32,540 the computer vision. 138 00:09:32,540 --> 00:09:37,800 And you have such small fonts in this table, and things can be very tightly spaced. 139 00:09:37,800 --> 00:09:43,529 You might have a situation where the green gridlines fall maybe one or 2 pixels away 140 00:09:43,529 --> 00:09:44,959 from where they should. 141 00:09:44,959 --> 00:09:49,120 And if that's ever the case it would be extremely tedious to have to go through and individually 142 00:09:49,120 --> 00:09:57,480 adjust every single one of these rows, and new up like a pixel or 2, it could be done 143 00:09:57,480 --> 00:09:58,480 if you had the patients to 144 00:09:58,480 --> 00:10:04,960 do it, but that can be tedious and time-consuming, and so to address that occasional issue that 145 00:10:04,960 --> 00:10:07,250 you might run into on a very dense table. 146 00:10:07,250 --> 00:10:13,079 We have this tool here underneath the cells tab called nudge, where you're able to nudge 147 00:10:13,079 --> 00:10:15,380 the rows up or down. 148 00:10:15,380 --> 00:10:20,610 So if you, if you click the nudge button, your rows will move in unison where they will 149 00:10:20,610 --> 00:10:25,810 all just bump up one pixel out of time, so you can get things more closely aligned to 150 00:10:25,810 --> 00:10:26,810 where they need to 151 00:10:26,810 --> 00:10:34,180 be so there can be. Did I have a little bit of an Internet glitch? 152 00:10:34,180 --> 00:10:47,670 Wonder am I Still, we can still hear you interesting. I was wondering if I, my Internet cut out 153 00:10:47,670 --> 00:10:49,800 for a second. 154 00:10:49,800 --> 00:10:53,760 That's odd so we'll I'll show you in in fast pace. 155 00:10:53,760 --> 00:10:58,389 How quickly we can get back to where we were so again just going, talking about how to 156 00:10:58,389 --> 00:11:04,380 do this manually in a tool like, or a manual tagging tool table like this could really 157 00:11:04,380 --> 00:11:07,519 be a big problem where you're spending upwards 158 00:11:07,519 --> 00:11:12,810 of an hour to working through this single table, and then extrapolating that out over 159 00:11:12,810 --> 00:11:18,829 a document that might have dozens of tables in it, if not hundreds of tables and sort 160 00:11:18,829 --> 00:11:21,370 of financial reports and things of that nature you 161 00:11:21,370 --> 00:11:32,690 can spend a lot of time working through working through documents where you are actually spending 162 00:11:32,690 --> 00:11:35,050 just seconds on tables like this. 163 00:11:35,050 --> 00:11:41,650 So pretty dramatic pretty dramatic time savings, especially when you're thinking about longer 164 00:11:41,650 --> 00:11:42,880 documents, as I said before. 165 00:11:42,880 --> 00:11:46,440 So again we're back to the same table structure that I had I would just need to. 166 00:11:46,440 --> 00:11:54,450 Then again fix my column and row headers. Another feature of Equidox is the auto summarized 167 00:11:54,450 --> 00:11:55,890 mode. 168 00:11:55,890 --> 00:12:00,150 So if your current Equidox user, you may or may not know that this is a feature. 169 00:12:00,150 --> 00:12:07,310 But table summaries are one of those requirements for tagging tables where you need to have 170 00:12:07,310 --> 00:12:10,029 a table summary to give that end user. 171 00:12:10,029 --> 00:12:15,830 Who's using a screen reader, a general overview of what? what? that table consists of in terms 172 00:12:15,830 --> 00:12:17,310 of the structure of it. 173 00:12:17,310 --> 00:12:21,550 So what Equidox is able to do is programmatically write the table summary for you. 174 00:12:21,550 --> 00:12:27,010 If you turn the auto summarize mode on So by doing that, it's giving the user the indication 175 00:12:27,010 --> 00:12:28,010 that. 176 00:12:28,010 --> 00:12:30,230 Okay, they're 79 rows in this table there are 5 columns. 177 00:12:30,230 --> 00:12:32,930 It's letting them know that there are multiple column headers. 178 00:12:32,930 --> 00:12:37,440 There are no row headers it's letting them know that there are spans going on inside 179 00:12:37,440 --> 00:12:40,070 of the data cells and the the column headers. 180 00:12:40,070 --> 00:12:45,370 So it's giving them that that sort of navigation key right up front that that they can that 181 00:12:45,370 --> 00:12:49,150 can they can find helpful when they're trying to navigate through a very dense table like 182 00:12:49,150 --> 00:12:50,500 this that contains a whole bunch 183 00:12:50,500 --> 00:12:56,180 of cells which could be you know quite challenging to work through So again, we'll. we'll finish 184 00:12:56,180 --> 00:13:00,520 up with this table, and since I'm talking about the table summary what I'll do is for 185 00:13:00,520 --> 00:13:01,890 any existing users 186 00:13:01,890 --> 00:13:06,730 of Equidox. I will show you how to turn that auto summarized mode on in your profile. 187 00:13:06,730 --> 00:13:12,680 So if I just close out out, out very quickly if I go to my profile, what you'll see is 188 00:13:12,680 --> 00:13:16,430 and that's in the upper right hand corner, you can go to your profile, and there is an 189 00:13:16,430 --> 00:13:17,459 auto summarized mode 190 00:13:17,459 --> 00:13:22,139 dropdown. You can turn that on to default, to enable default to disabled, or you can 191 00:13:22,139 --> 00:13:23,680 hide it all together. 192 00:13:23,680 --> 00:13:28,110 So I have mindset to default to enabled so that way when I'm working on a table, I oxygen 193 00:13:28,110 --> 00:13:31,060 is automatically summarizing that table for you. 194 00:13:31,060 --> 00:13:35,780 There are quite a few advantages to that so especially if you're working on a long document, 195 00:13:35,780 --> 00:13:40,220 and perhaps collaborating on that document with multiple users or mediating tables. 196 00:13:40,220 --> 00:13:44,720 It will ensure that your table summaries are very much consistent where you don't have 197 00:13:44,720 --> 00:13:47,290 different people interpreting what they think. 198 00:13:47,290 --> 00:13:51,500 A table summary is supposed to be, it will also ensure accuracy. 199 00:13:51,500 --> 00:13:54,670 So if you're thinking about a table like this if I just jump back in for a second. 200 00:13:54,670 --> 00:13:59,680 But a table that has 79 rows. If you were trying to manually count how many rows there 201 00:13:59,680 --> 00:14:03,329 are, you could easily come up with a an incorrect number. 202 00:14:03,329 --> 00:14:06,070 So just for the sake of consistency and accuracy. 203 00:14:06,070 --> 00:14:11,519 The table summary feature is very very helpful you're also able to, of course, enhance that 204 00:14:11,519 --> 00:14:12,519 table summary. 205 00:14:12,519 --> 00:14:17,660 So you're able to insert more information about that table if you feel that it's necessary. 206 00:14:17,660 --> 00:14:21,040 But it's just nice that Equidox will programmatically write it for you, so that you don't have to 207 00:14:21,040 --> 00:14:25,930 necessarily think about table summaries as you're working through documents that are 208 00:14:25,930 --> 00:14:27,649 full of dozens and 209 00:14:27,649 --> 00:14:32,670 dozens of tables, and on the next table can you demonstrate the nudging again. So I'm 210 00:14:32,670 --> 00:14:37,509 going to ask for that, sure, and I'm not sure exactly what happened there, but I'm I'm happy 211 00:14:37,509 --> 00:14:38,509 to to 212 00:14:38,509 --> 00:14:46,610 nudge again. So let's talk about I want to talk about a table that contains a few different 213 00:14:46,610 --> 00:14:49,130 are different elements inside of the table. 214 00:14:49,130 --> 00:14:53,330 So a table like this, you actually have links inside of it. 215 00:14:53,330 --> 00:14:57,220 So if I were to use our zone detector, which many of you will be familiar with, we actually 216 00:14:57,220 --> 00:15:00,889 have links that are situated inside of this table. 217 00:15:00,889 --> 00:15:04,420 So this is very much a simple table by comparison to what we just looked at. 218 00:15:04,420 --> 00:15:06,900 There's really just a little bit of spanning that needs to go on. 219 00:15:06,900 --> 00:15:12,190 But when you have different elements nested inside of tables, Equidox is also able to 220 00:15:12,190 --> 00:15:13,190 handle this. 221 00:15:13,190 --> 00:15:19,000 So again, just drawing a single zone, capturing the entire table, opening up my Table Editor. 222 00:15:19,000 --> 00:15:23,949 And if you notice there's a slight blue hue that is covering up these different elements, 223 00:15:23,949 --> 00:15:29,420 indicating that the there is a another zone sat on top of that when we return to the PDF. 224 00:15:29,420 --> 00:15:33,730 When we turn to the entire PDF. page, not just looking at the Table Editor. 225 00:15:33,730 --> 00:15:42,800 So again, using my detection tools here. we will get this as close as we can, and that 226 00:15:42,800 --> 00:15:43,800 looks pretty good. 227 00:15:43,800 --> 00:15:46,660 I think I want. I might have drawn the table a little bit too large. 228 00:15:46,660 --> 00:15:50,260 I have one extra column over there. but now I'll just quickly go through the spanning 229 00:15:50,260 --> 00:15:58,120 process which we've already covered, and you can see here, we've got basically our our 230 00:15:58,120 --> 00:16:01,459 table set up as neat as we need so just maybe 231 00:16:01,459 --> 00:16:05,940 a couple of minor adjustments to the gridlines, and I'll add an extra row here for some reason 232 00:16:05,940 --> 00:16:10,880 it missed that row. But looking at the HTML preview because I have those links you can 233 00:16:10,880 --> 00:16:11,880 see 234 00:16:11,880 --> 00:16:14,290 I actually have the links inside of the HTML preview here, and these will actually go to 235 00:16:14,290 --> 00:16:17,850 the destination point as defined in the source. 236 00:16:17,850 --> 00:16:23,980 PDF: So whatever the encoded link was directing that user to these links will actually be 237 00:16:23,980 --> 00:16:27,029 active in the exported version, so really helpful. 238 00:16:27,029 --> 00:16:30,540 If you're dealing with like directories, and you have a bunch of email addresses, or in 239 00:16:30,540 --> 00:16:35,399 this example, you have different web pages with more information about the person's health 240 00:16:35,399 --> 00:16:38,600 needs so you're able to go straight to those 241 00:16:38,600 --> 00:16:43,209 links through the table structure. So it's a common thing that can occur in many different 242 00:16:43,209 --> 00:16:44,209 tables. 243 00:16:44,209 --> 00:16:47,399 But as you can see there's really nothing different in Equidox, the main recommendation 244 00:16:47,399 --> 00:16:53,019 that I would have would be just to address the links before you create the table, because 245 00:16:53,019 --> 00:16:55,680 that table is a very large zone. 246 00:16:55,680 --> 00:17:00,170 So once You've created it, it's can be kind of tedious to try to like draw zones outside 247 00:17:00,170 --> 00:17:05,870 of it and drag it in place, So I would recommend creating the links first which were in this 248 00:17:05,870 --> 00:17:07,520 case created automatically 249 00:17:07,520 --> 00:17:12,169 because they were encoded into the source file. But once you got those links identified, 250 00:17:12,169 --> 00:17:18,010 when you place that table on top, those links will be maintained, and they will, of course, 251 00:17:18,010 --> 00:17:19,970 have the anchor point that came in with the 252 00:17:19,970 --> 00:17:23,490 source file. So as you click on these links, you can see the anchor point is right here. 253 00:17:23,490 --> 00:17:28,100 So those are now going to be working links inside of this table structure. 254 00:17:28,100 --> 00:17:31,460 Now the the nudge feature I'm sorry I forgot about that. 255 00:17:31,460 --> 00:17:36,809 For a second the nudge feature again. where, if I go to the cells tab, I can nudge all 256 00:17:36,809 --> 00:17:38,450 of my columns left. 257 00:17:38,450 --> 00:17:43,440 So if you see they're all kind of moving just very slightly left, I can nudge them to the 258 00:17:43,440 --> 00:17:44,440 right. 259 00:17:44,440 --> 00:17:48,920 I don't really need to in this example because this is pretty a pretty well spaced out table. 260 00:17:48,920 --> 00:17:54,610 But sometimes I see like financial tables where like the previous example. you have 261 00:17:54,610 --> 00:17:57,640 so many rows and so many columns, and they're very, very small. 262 00:17:57,640 --> 00:18:00,980 You don't want to be in a situation we're having to like click on every single one, 263 00:18:00,980 --> 00:18:03,070 and just bump it up and down. 264 00:18:03,070 --> 00:18:07,200 You can spend a lot of time doing, that so we've been we've incorporated this nudge feature, 265 00:18:07,200 --> 00:18:11,799 where everything will move together in unison, depending and if you need to move the rows 266 00:18:11,799 --> 00:18:12,919 up or down or left or 267 00:18:12,919 --> 00:18:18,559 right Now I find that this is a tool that I don't use very often because the computer 268 00:18:18,559 --> 00:18:23,020 vision and machine learning is very good at detecting the table structure just automatically. 269 00:18:23,020 --> 00:18:28,059 So. But there, there will be the occasional, instance, where like I said you have a very 270 00:18:28,059 --> 00:18:30,550 dense table, and it needs just a slight adjustment. 271 00:18:30,550 --> 00:18:35,350 So it's it's there when you need it But I probably use it on less than 5% of the tables 272 00:18:35,350 --> 00:18:39,270 that I see 273 00:18:39,270 --> 00:18:48,190 Now let's Let me go to the next page here. This is another example of different elements 274 00:18:48,190 --> 00:18:50,690 that can fall inside of table structure. 275 00:18:50,690 --> 00:18:56,610 So here. This is not necessarily a table, but I can use it as an example just to keep 276 00:18:56,610 --> 00:18:59,310 us in the same document here. So we have a list. 277 00:18:59,310 --> 00:19:04,210 We have lists inside of table structure, so what I can do is I can just draw, like, I 278 00:19:04,210 --> 00:19:06,110 said before, with the similar to the links. 279 00:19:06,110 --> 00:19:10,020 I like to address the list first, and then create the table on top of it. 280 00:19:10,020 --> 00:19:12,730 So I'm just drawing a zone over the list and I'm! 281 00:19:12,730 --> 00:19:16,950 Hitting L. and Then I'm bumping the list detection Slider from left to right, so as I bumped 282 00:19:16,950 --> 00:19:17,950 that list detection. 283 00:19:17,950 --> 00:19:24,170 Slider I'm picking up the list items automatically So I'm just bumping it left to right and left 284 00:19:24,170 --> 00:19:27,960 to right. 285 00:19:27,960 --> 00:19:32,160 So I'm able to create those 3 separate lists inside of these 3 separate cells. 286 00:19:32,160 --> 00:19:39,170 Now, once I've done that I can draw that table zone on top, and I will again hit t and open 287 00:19:39,170 --> 00:19:40,740 up the table. 288 00:19:40,740 --> 00:19:50,750 Editor. So, because I have these lists here I don't really need any extra rows. 289 00:19:50,750 --> 00:19:56,950 I just need one column, and I don't need the extra rows there and then. 290 00:19:56,950 --> 00:20:05,620 I can just span across up here. So when I span and I take a look at the HTML preview, 291 00:20:05,620 --> 00:20:10,850 I don't know why that I must be having some sort of glitch with my Internet or something 292 00:20:10,850 --> 00:20:11,960 to get that error message but here I 293 00:20:11,960 --> 00:20:16,799 am in the HTML preview. You can see I have the list structure inside of the table. 294 00:20:16,799 --> 00:20:22,950 Now, just because by defaults, Equidox, assumes that your first column is a row header, it's 295 00:20:22,950 --> 00:20:27,780 giving me that bold frontier to just give me that visual, and for that visual confirmation 296 00:20:27,780 --> 00:20:28,780 through the 297 00:20:28,780 --> 00:20:34,600 interface. But again I can change my row header from one to and when I go back to my preview 298 00:20:34,600 --> 00:20:38,809 you'll see that I have just that some font for the individual lists. 299 00:20:38,809 --> 00:20:45,050 So those are the 2 common elements that I see Often inside of tables are are lists and 300 00:20:45,050 --> 00:20:46,050 links. 301 00:20:46,050 --> 00:20:51,950 Another one that you might uncover, are things like footnote links which we have an example 302 00:20:51,950 --> 00:20:52,950 of. 303 00:20:52,950 --> 00:20:58,490 Actually, I believe, a client sent this in if I take a look at this document here. 304 00:20:58,490 --> 00:21:03,980 We'll just pull up like page 2 and we can look there's actually footnotes that fall 305 00:21:03,980 --> 00:21:05,730 underneath this table. 306 00:21:05,730 --> 00:21:11,740 Now there's footnotes are not really ideal for tables, because what the footnote is going 307 00:21:11,740 --> 00:21:15,409 to do, It's going to direct the user outside of the table, and then it's going to return 308 00:21:15,409 --> 00:21:16,950 them to the top left 309 00:21:16,950 --> 00:21:20,360 cell essentially of the table, and they have to renavigate through. 310 00:21:20,360 --> 00:21:25,559 So it's really not an ideal it's really not ideal for usability purposes. 311 00:21:25,559 --> 00:21:30,320 But it many cases you are not the designer of the document you've just been given a document 312 00:21:30,320 --> 00:21:31,650 and you've been asked to tag it. 313 00:21:31,650 --> 00:21:34,809 So won't work for through it with using Equidox. 314 00:21:34,809 --> 00:21:40,150 So I'm gonna just build this kind of manually here to show you the the step-by-step process. 315 00:21:40,150 --> 00:21:43,919 So. so I have 2 tech zones capturing my 2 footnotes. 316 00:21:43,919 --> 00:21:47,950 What I'll do, is I will direct these I'll change these to footnotes through the drop-down 317 00:21:47,950 --> 00:21:48,950 menu. 318 00:21:48,950 --> 00:21:54,419 You'll see Now they say fn and fn fn and fn for the zone types instead of text. 319 00:21:54,419 --> 00:21:56,900 And then here are those reference points inside of the table. 320 00:21:56,900 --> 00:22:02,060 So if I draw 2 zones and I'm just going to put it over the entire, the entire character 321 00:22:02,060 --> 00:22:04,650 there. 322 00:22:04,650 --> 00:22:09,900 I'm just gonna these can be it can be kind of tedious to deal with tiny little these 323 00:22:09,900 --> 00:22:13,500 tiny little superscripts for the footnote reference links. 324 00:22:13,500 --> 00:22:17,080 But what I'll do, is I'll draw the 2 zones and place them on top of those and then I 325 00:22:17,080 --> 00:22:23,710 will create these as footnote links, and I I'll direct these footnote links to the the 326 00:22:23,710 --> 00:22:24,710 corresponding 327 00:22:24,710 --> 00:22:28,640 footnote down here. So I have a drop-down menu that will tell me which zone. 328 00:22:28,640 --> 00:22:34,000 I want you directed to. so I want to direct the first footnote to this footnote here, 329 00:22:34,000 --> 00:22:37,740 and I want to direct the second footnote to the second footnote: Right here. 330 00:22:37,740 --> 00:22:44,010 So once I've created that I can then just draw my table and and then open up the table. 331 00:22:44,010 --> 00:22:49,230 Editor, and again you'll see that those blue bars are those blue boxes there, indicating 332 00:22:49,230 --> 00:22:51,659 that I have that I have. 333 00:22:51,659 --> 00:22:55,890 Footnote Links zones place their back on the PDF. 334 00:22:55,890 --> 00:22:58,610 And again, just using my detection. Slider. None of this is very. 335 00:22:58,610 --> 00:23:04,170 This is all getting kind of repetitive but I think I hope you're able to see how simple 336 00:23:04,170 --> 00:23:08,380 this is by comparison, especially if you've done this before. 337 00:23:08,380 --> 00:23:13,360 But once I've got those rows and columns in their general location. 338 00:23:13,360 --> 00:23:20,360 If I take a look at the HTML preview you'll see that I have some sort of duplication here. 339 00:23:20,360 --> 00:23:31,580 I wonder what that's from there. we go so you can see we have the developed category, 340 00:23:31,580 --> 00:23:32,580 and the number one. 341 00:23:32,580 --> 00:23:36,150 And then there's your little superscript with the footnote reference, and the same thing. 342 00:23:36,150 --> 00:23:40,600 Here you have the number 2, and if you look closely it is highlighted blue, and it's actually 343 00:23:40,600 --> 00:23:42,540 an active hyperlink that you can click on. 344 00:23:42,540 --> 00:23:45,809 So I will save this table, and I will close out. 345 00:23:45,809 --> 00:23:51,020 So that is what table remediation looks like when you have footnotes, and if you look at 346 00:23:51,020 --> 00:23:55,160 the full page preview, you can see you have your footnotes down below, and those references 347 00:23:55,160 --> 00:23:57,320 will direct them to the corresponding 348 00:23:57,320 --> 00:24:09,180 Footnote: Okay, So we have about 5 min left, and I wanted to just cover one other example. 349 00:24:09,180 --> 00:24:17,049 If I were to look at a table like this, and forgive me for jumping around to so many documents. 350 00:24:17,049 --> 00:24:22,159 I know it can be kind of a lot to look at as we go from document to document. 351 00:24:22,159 --> 00:24:27,490 But there really is no perfect single document that covers all of these sort of unique instances. 352 00:24:27,490 --> 00:24:34,190 but this table here is kind of unique, because if you look at it, there is this temperature 353 00:24:34,190 --> 00:24:37,090 which is actually a row header that pertains to these 354 00:24:37,090 --> 00:24:44,080 6 rows here, and per person again pertains to these 6 rows, but they're not visually 355 00:24:44,080 --> 00:24:49,789 situated in the table in in such a way that can be accurately tag where you tag the temperature 356 00:24:49,789 --> 00:24:50,789 and precipitation 357 00:24:50,789 --> 00:24:54,730 as row headers that have these child rows underneath it but I'm going to show you in 358 00:24:54,730 --> 00:24:58,950 Equidox how we can fix this. 359 00:24:58,950 --> 00:25:01,480 So I'm going to draw a table I'm going to draw a zone, and if you notice I've left a 360 00:25:01,480 --> 00:25:06,149 little bit of a margin down the left-hand side and again I'm gonna hit t for table and 361 00:25:06,149 --> 00:25:19,480 I will open up the Table Editor So, creating my rows and columns. 362 00:25:19,480 --> 00:25:25,880 Okay, that looks pretty good, and I will just drag this one over a hair. 363 00:25:25,880 --> 00:25:30,549 So that will give us our our basic table structure, not going to span. 364 00:25:30,549 --> 00:25:35,399 Get get rid of some of these spannings and then I'm going to create an extra column over 365 00:25:35,399 --> 00:25:38,940 here on the far left side, and I'll explain why, in just a second. 366 00:25:38,940 --> 00:25:44,620 So by creating that extra column. what I'm going to do then, is I'm going to actually 367 00:25:44,620 --> 00:25:45,930 migrate this information. 368 00:25:45,930 --> 00:25:50,230 So precipitation and temperature I'm going to place them over here in this extra column, 369 00:25:50,230 --> 00:25:56,130 and span down these blanks cells to make it so that this is a row header for these 6 rows 370 00:25:56,130 --> 00:25:57,130 So what I'll do 371 00:25:57,130 --> 00:26:00,650 to accomplish this is I'm gonna get rid of this extra row here because I won't need it 372 00:26:00,650 --> 00:26:05,390 and I don't need all these blank cells over here and I'm going to go to the cells tab 373 00:26:05,390 --> 00:26:06,390 and then in 374 00:26:06,390 --> 00:26:12,010 the cells tab. If I go to custom in the drop-down menu for the cell source, I go to custom, 375 00:26:12,010 --> 00:26:18,080 I can can actually cut the temperature right out of this this particular cell, and I can 376 00:26:18,080 --> 00:26:21,200 paste it into this cell here and 377 00:26:21,200 --> 00:26:30,850 once I've done that I can then span the corresponding rows, and by doing that before I do the precipitation 378 00:26:30,850 --> 00:26:37,320 I'll show you where you now have temperature as a row header for these rows here so this 379 00:26:37,320 --> 00:26:42,059 is a way of kind of making without making visual edits to the templates, or going back 380 00:26:42,059 --> 00:26:44,170 and redesigning the table. 381 00:26:44,170 --> 00:26:50,789 You're able to make these adjustments to how this will be tagged on export simply by going 382 00:26:50,789 --> 00:26:54,679 through these steps, so it can be a little bit confusing in the beginning. 383 00:26:54,679 --> 00:26:58,539 But once you get the hang of it it becomes second nature where you're just taking what 384 00:26:58,539 --> 00:27:02,250 doesn't belong there, and placing it where it does belong, which is over here in this 385 00:27:02,250 --> 00:27:05,149 column, which is actually doesn't have any content in it, but 386 00:27:05,149 --> 00:27:12,510 we're able to place that content in it using custom so I'm able to then set myself up with 387 00:27:12,510 --> 00:27:19,529 2 row headers, and I have one and 2 column headers, so I will I'll have my ratio at 2 388 00:27:19,529 --> 00:27:25,800 to 2, and when I look at the HTML preview have temperature, precipitation, and then 389 00:27:25,800 --> 00:27:31,950 the the other categories here that fall underneath those sort of parent row headers, One other 390 00:27:31,950 --> 00:27:32,950 thing that I can mention here with 391 00:27:32,950 --> 00:27:39,370 our last moment is that these months are actually labeled with just the letter which can be 392 00:27:39,370 --> 00:27:43,610 a little bit confusing if you're if you're not quite sure exactly that these are referring 393 00:27:43,610 --> 00:27:44,610 to months. 394 00:27:44,610 --> 00:27:48,880 So instead of J I can again go into the cell source, and I can change it to custom. 395 00:27:48,880 --> 00:27:53,809 And I can actually type out January, and I could repeat that for these 12 months. 396 00:27:53,809 --> 00:27:57,860 But the idea is that if you don't have like the full context, or something of a table 397 00:27:57,860 --> 00:27:58,860 needs to be edited. 398 00:27:58,860 --> 00:28:01,669 Maybe it's the use of acronyms maybe it's blank cells. 399 00:28:01,669 --> 00:28:07,010 Maybe it's dashes instead of you know zeros or it could be different. 400 00:28:07,010 --> 00:28:11,299 Symbols that are non-standard. and a screen reader might not be able to read you're able 401 00:28:11,299 --> 00:28:16,010 to go in and actually insert additional contexts, and it really increase the value of that table 402 00:28:16,010 --> 00:28:18,250 by providing the full word which can 403 00:28:18,250 --> 00:28:21,690 be enunciated by a screen reader rather than just. 404 00:28:21,690 --> 00:28:29,210 Jfm. A. M. So on, and so forth so that's and part of the problem that is jay and J for 405 00:28:29,210 --> 00:28:31,470 June and July that can cause confusion. 406 00:28:31,470 --> 00:28:35,440 So Which which column are you actually in? Are you in the June month, or are you in the 407 00:28:35,440 --> 00:28:36,440 July month? 408 00:28:36,440 --> 00:28:40,700 So just going through like extra steps like that can really increase the value of a table 409 00:28:40,700 --> 00:28:42,380 for an end user. 410 00:28:42,380 --> 00:28:47,080 Okay, So it is 2, 30, and I wanted to I just thank everyone for joining. 411 00:28:47,080 --> 00:28:50,549 I'm gonna jump back to the slide deck here and get us to our contact screen. 412 00:28:50,549 --> 00:28:51,638 So I just I want to thank everyone again for joining us for another edition of Equodox 413 00:28:51,638 --> 00:28:52,638 Webinar Wednesdays. I don't know. 414 00:28:52,638 --> 00:28:53,638 That was kind of a fast-paced training, if you will, showing some different table examples. 415 00:28:53,638 --> 00:28:54,638 But I hope that you found value in it. and like, I said, for anyone that that is on this 416 00:28:54,638 --> 00:28:55,638 call that is not an existing ecodox user or client. 417 00:28:55,638 --> 00:28:56,638 Please feel free to reach out to us at Equidox sales, and Onix net com or visit our website 418 00:28:56,638 --> 00:28:57,638 and get in touch with us to talk more about your specific use case your PDF challenges. 419 00:28:57,638 --> 00:28:58,638 We'd be we'd love to learn about it and we'd love to talk to you about how we can help. 420 00:28:58,638 --> 00:28:59,638 We're also very active. social media so Linkedin Twitter. 421 00:28:59,638 --> 00:29:00,638 We have a whole bunch of information up on. Youtube So please follow us on any of these 422 00:29:00,638 --> 00:29:01,638 social media platforms that you use. 423 00:29:01,638 --> 00:29:02,638 And I believe Tammy will be sending out a short survey after this. 424 00:29:02,638 --> 00:29:03,638 After this webinar. So if you could just take a moment to fill out that survey, we really 425 00:29:03,638 --> 00:29:04,638 appreciate the feedback. 426 00:29:04,638 --> 00:29:05,638 It really helps us kind of address challenges or questions that any people might be having, 427 00:29:05,638 --> 00:29:06,638 and helps us kind of tailor. 428 00:29:06,638 --> 00:29:07,638 These webinars to be as relevant as possible for the most amount of people. 429 00:29:07,638 --> 00:29:08,638 So thank you very much. Everyone have a great rest of your afternoon. 430 00:29:08,638 --> 00:29:09,638 ll right so it is 2 o'clock. Welcome everyone. 431 00:29:09,638 --> 00:29:10,638 Thank you for joining us again for another addition of Equidox, webinar Wednesdays path 432 00:29:10,638 --> 00:29:11,638 to PDF. 433 00:29:11,638 --> 00:29:12,638 Accessibility. So today we're mainly going to be talking about advanced table remediation 434 00:29:12,638 --> 00:29:13,638 techniques. 435 00:29:13,638 --> 00:29:14,638 So I have quite a few different examples pulled up of different tables that can present some 436 00:29:14,638 --> 00:29:15,638 unique challenges. 437 00:29:15,638 --> 00:29:16,638 So if you deal with a lot of tables, this should be a helpful guide to showing you like 438 00:29:16,638 --> 00:29:17,638 the best and most efficient ways to deal with those unique tables. 439 00:29:17,638 --> 00:29:18,638 So, as always, what I'd like to mention is if you have any, follow-up questions. 440 00:29:18,638 --> 00:29:19,638 Or if you are not a current user or client of Equidox, and you'd like to have a more 441 00:29:19,638 --> 00:29:20,638 personal one-on-one demonstration where we can talk about your challenges with PDF remediation 442 00:29:20,638 --> 00:29:21,638 and any 443 00:29:21,638 --> 00:29:22,638 of your use cases. we can look at some of your specific documents and challenges that 444 00:29:22,638 --> 00:29:23,638 you have. 445 00:29:23,638 --> 00:29:24,638 Please feel free to reach out to us at Equidox sales at Onix net Com website is Www. 446 00:29:24,638 --> 00:29:25,638 Dot, Ecodox Co. and we also can be reached by phone at 806, 6, 4, 9, 6, 3, 8. 447 00:29:25,638 --> 00:29:26,638 So before moving into the demonstration, I just want to quickly remind everyone that 448 00:29:26,638 --> 00:29:27,638 Equidox is a division of Onix networking. 449 00:29:27,638 --> 00:29:28,638 So Onix is headquartered in Cleveland, Ohio. 450 00:29:28,638 --> 00:29:29,638 We have employees all over North America. so we've been in business for about 28 years, 451 00:29:29,638 --> 00:29:30,638 and we're primarily a Google cloud partner, a Cloud consultancy as well. 452 00:29:30,638 --> 00:29:31,638 We're also partnered with amazon web services as well. our mission is to improve organizational 453 00:29:31,638 --> 00:29:32,638 efficiency through cloud computing solutions. 454 00:29:32,638 --> 00:29:33,638 Now Equidox is a division of Onix, and we are primarily focused on PDF accessibility. 455 00:29:33,638 --> 00:29:34,638 So we have the best-class PDF remediation software. 456 00:29:34,638 --> 00:29:35,638 We also offer professional remediation services for organizations. that have large volumes 457 00:29:35,638 --> 00:29:36,638 of documents, and the don't have the bandwidth to deal with that type of volume. 458 00:29:36,638 --> 00:29:37,638 You can outsource to our services. We also can provide all kinds of accessibility services 459 00:29:37,638 --> 00:29:38,638 regarding training or website help. 460 00:29:38,638 --> 00:29:39,638 Really anything related to digital accessibility, and our mission is to ensure that digital 461 00:29:39,638 --> 00:29:40,638 information reaches everyone through accessibility solutions. 462 00:29:40,638 --> 00:29:41,638 So this is just a quick slide with a few of our customers. So I'm just gonna let those 463 00:29:41,638 --> 00:29:42,638 play through. and we're gonna jump now into the Equidox demonstration. 464 00:29:42,638 --> 00:29:43,638 So if anyone is able to stay for the duration of this webinar, we will insert the the video 465 00:29:43,638 --> 00:29:44,638 of it here into the slide deck, and you'll receive this after after the call is over. 466 00:29:44,638 --> 00:29:45,638 Okay, So well now, I'm in Equidox our PDF remediation tool. 467 00:29:45,638 --> 00:29:46,638 So anyone on the webinar that is a current user. 468 00:29:46,638 --> 00:29:47,638 This should look fairly familiar to you, but for anyone that isn't current Equidox user. 469 00:29:47,638 --> 00:29:48,638 I just want to get started with a simple example of how we can remediate a table. 470 00:29:48,638 --> 00:29:49,638 So if I were to open up a simple standard document like this where they simple table 471 00:29:49,638 --> 00:29:50,638 inside of this page. 472 00:29:50,638 --> 00:29:51,638 Sometimes you'll arrive at a document and you will see a setup of the reading zones 473 00:29:51,638 --> 00:29:52,638 that will look something like this, and using the HTML preview to just look at how this 474 00:29:52,638 --> 00:29:53,638 would be read by a screen reader, 475 00:29:53,638 --> 00:29:54,638 You can probably tell that this is not actual table structure each one of those cells inside 476 00:29:54,638 --> 00:29:55,638 of that table will just be read in this particular order, rendering this pretty much useless 477 00:29:55,638 --> 00:29:56,638 to a screen reader, user, because they're not really sure which 478 00:29:56,638 --> 00:29:57,638 row or column that they are currently situated in so in Equidox. All we need to do is draw 479 00:29:57,638 --> 00:29:58,638 a single zone over the top of the entire table. 480 00:29:58,638 --> 00:29:59,638 I'll use my keyboard shortcut and hit t to change the zones to a table, and that will 481 00:29:59,638 --> 00:30:00,638 give me this button here for the Table Editor. 482 00:30:00,638 --> 00:30:01,638 So when I press the Table Editor button this will isolate the table, and I will see the 483 00:30:01,638 --> 00:30:02,638 green gridlines here, which I'm free to move around and get a line manually, if I'd like 484 00:30:02,638 --> 00:30:03,638 so you can see that the 485 00:30:03,638 --> 00:30:04,638 green grid line, for the most part are lined up with the rows and columns. 486 00:30:04,638 --> 00:30:05,638 There are a few adjustments that can be made so to make those adjustments. If I don't want 487 00:30:05,638 --> 00:30:06,638 to do that manually, I can also use our Table Detector. 488 00:30:06,638 --> 00:30:07,638 So the Table Detector is using computer vision and machine learning to better understand 489 00:30:07,638 --> 00:30:08,638 the cell structure of these tables, and it will automatically draw those gridlines in 490 00:30:08,638 --> 00:30:09,638 the location that they need to be. 491 00:30:09,638 --> 00:30:10,638 So. so we remember what the HTML preview looked like just a moment ago, with no table structure 492 00:30:10,638 --> 00:30:11,638 whatsoever. 493 00:30:11,638 --> 00:30:12,638 But if I were to refresh that preview you'll see that now I have a real table. Now this 494 00:30:12,638 --> 00:30:13,638 is rendered in HTML. 495 00:30:13,638 --> 00:30:14,638 But the beautiful thing about Equidox is that it will take this HTML structure and it will 496 00:30:14,638 --> 00:30:15,638 automatically convert it into a PDF tag tree for you. 497 00:30:15,638 --> 00:30:16,638 So anyone that has done manual PDF. for remediation of tables, you know, in a tool where you have 498 00:30:16,638 --> 00:30:17,638 to tag every individual cell. there are so many steps associated with working through 499 00:30:17,638 --> 00:30:18,638 tables that a simple little table like 500 00:30:18,638 --> 00:30:19,638 This can take upwards of, you know, 10-15 min. In some cases. 501 00:30:19,638 --> 00:30:20,638 In many cases, it can take a lot longer. Tables, of course, get much more complicated than 502 00:30:20,638 --> 00:30:21,638 this, So you can see that within Equidox we have the automation of with the detection 503 00:30:21,638 --> 00:30:22,638 tool and just a much cleaner workflow in an interface that allows for simple and fast 504 00:30:22,638 --> 00:30:23,638 table remediation, even if you are a novice user. 505 00:30:23,638 --> 00:30:24,638 Okay, so let's jump out of this document. forgive me as I jump around from documents 506 00:30:24,638 --> 00:30:25,638 to documents. So I wanted to make sure that we covered a bunch of different bases. 507 00:30:25,638 --> 00:30:26,638 So I'm gonna do some simple table. That was a simple table, and I'll jump into a slightly 508 00:30:26,638 --> 00:30:27,638 more complicated example here. 509 00:30:27,638 --> 00:30:28,638 So. So this table, as you can tell, is quite large, quite dense. 510 00:30:28,638 --> 00:30:29,638 This can be kind of intimidating to look at there's also multiple column headers in this 511 00:30:29,638 --> 00:30:30,638 particular table. 512 00:30:30,638 --> 00:30:31,638 So you have different levels of column headers here that all correlate with the table data 513 00:30:31,638 --> 00:30:32,638 which falls below. 514 00:30:32,638 --> 00:30:33,638 Now it's the same concept where I'm just gonna draw a single table on top of, or a single 515 00:30:33,638 --> 00:30:34,638 zone on top of the table as I just drag it all the way to the bottom can Then again. 516 00:30:34,638 --> 00:30:35,638 Press t on my keyboard and the Table Editor Button will appear so I'll press the Table 517 00:30:35,638 --> 00:30:36,638 Editor Button and I'm gonna zoom out a bit to make this a little bit easier. 518 00:30:36,638 --> 00:30:37,638 To see. But you can tell here that there's so much going on that Equidox didn't even 519 00:30:37,638 --> 00:30:38,638 bother to draw the zones. 520 00:30:38,638 --> 00:30:39,638 So again we're going to use our Table Detection sliders here. 521 00:30:39,638 --> 00:30:40,638 So, as I move these around, I can just find the best possible starting point where I don't 522 00:30:40,638 --> 00:30:41,638 have to make too many manual adjustments, so you can see that the sliders here are able 523 00:30:41,638 --> 00:30:42,638 to land pretty much spot on with all of the rows and the columns might need just a tiny 524 00:30:42,638 --> 00:30:43,638 little adjustment. 525 00:30:43,638 --> 00:30:44,638 If I just drag these a little bit left to right you'll see that I'm able to get everything 526 00:30:44,638 --> 00:30:45,638 pretty much aligned with the table. 527 00:30:45,638 --> 00:30:46,638 So, taking a look at the preview for this table now you'll see that I have pretty clean 528 00:30:46,638 --> 00:30:47,638 table structure. 529 00:30:47,638 --> 00:30:48,638 There are a few things that I need to adjust up here because of the way that this table 530 00:30:48,638 --> 00:30:49,638 is set up. 531 00:30:49,638 --> 00:30:50,638 There is some spanning that needs to be done within the column headers. So to span. 532 00:30:50,638 --> 00:30:51,638 This is another technique in Equidox, where you need to join multiple cells together. 533 00:30:51,638 --> 00:30:52,638 I can just click in one cell that I'd like to join hold down the shift key, and then 534 00:30:52,638 --> 00:30:53,638 select in another cell as well. 535 00:30:53,638 --> 00:30:54,638 So wherever I would like to span to a span button will appear at the top, or you can 536 00:30:54,638 --> 00:30:55,638 also use your keyboard shortcut and press “S” and that will complete the spam. so 537 00:30:55,638 --> 00:30:56,638 just quickly going back to the preview you'll see that Now I have overlap in one cell that 538 00:30:56,638 --> 00:30:57,638 sits at the very top of the table, so there's some other spanning that needs to be done 539 00:30:57,638 --> 00:30:58,638 here. 540 00:30:58,638 --> 00:30:59,638 I actually don't even need this extra row if I zoom in you'll see that Equidox was maybe 541 00:30:59,638 --> 00:31:00,638 thrown off because this text… it's situated on 2 separate lines so I could do using the 542 00:31:00,638 --> 00:31:01,638 computer vision was thinking, Maybe that this is a situation where you've got 2 separate 543 00:31:01,638 --> 00:31:02,638 rows there. 544 00:31:02,638 --> 00:31:03,638 I don't really need that extra row, though so what I can do is I can either press the 545 00:31:03,638 --> 00:31:04,638 delete row button, or I can just press “D” on my keyboard. 546 00:31:04,638 --> 00:31:05,638 And that will basically merge down where it will get rid of that extra row that I don't 547 00:31:05,638 --> 00:31:06,638 actually need. 548 00:31:06,638 --> 00:31:07,638 Now I need to span across these 4 cells for this second level of column headers. 549 00:31:07,638 --> 00:31:08,638 So if I click in the cell hold shift and again. just clicking to the other cell, I'd like 550 00:31:08,638 --> 00:31:09,638 to join with, then press us Another situation here where I don't need this row you can see 551 00:31:09,638 --> 00:31:10,638 that the double lines of text was 552 00:31:10,638 --> 00:31:11,638 to make, maybe thinking, or maybe made Equidox thinks that this could be 2 separate rows. 553 00:31:11,638 --> 00:31:12,638 So again I'll just press d to get rid of that extra row, and then I will spam the trust 554 00:31:12,638 --> 00:31:13,638 fund cell over here, so I'll just again click in my 2 cells. and press “S” Now, if I 555 00:31:13,638 --> 00:31:14,638 go back to the HTML preview you'll see that we've cleaned this up quite a bit, so we have 556 00:31:14,638 --> 00:31:15,638 kind of fixed the structure where it looks a little bit better in HTML but we still have 557 00:31:15,638 --> 00:31:16,638 a few things to adjust. So the next thing to adjust is addressing the column and row 558 00:31:16,638 --> 00:31:17,638 headers. 559 00:31:17,638 --> 00:31:18,638 So by default products, assumes that your table will have one column header, which will 560 00:31:18,638 --> 00:31:19,638 be the top row, and the farthest left column, will be the row headers. 561 00:31:19,638 --> 00:31:20,638 That's just the default assumption. Now in this particular example because of the way 562 00:31:20,638 --> 00:31:21,638 this table is designed. 563 00:31:21,638 --> 00:31:22,638 I have a column header here I have another row of column headers here, and I even have 564 00:31:22,638 --> 00:31:23,638 a third row of column headers. 565 00:31:23,638 --> 00:31:24,638 So what I'll do is I'll come over here to the column header field, and as you can see 566 00:31:24,638 --> 00:31:25,638 these in the little text input fields. 567 00:31:25,638 --> 00:31:26,638 Here they are automatically set one to one, and if I just adjust that one to 3 that will, 568 00:31:26,638 --> 00:31:27,638 that will change the output of this table where the top 3 rows will be tagged as column 569 00:31:27,638 --> 00:31:28,638 headers now the year 570 00:31:28,638 --> 00:31:29,638 over here, which is again by default is going to be tagged as a row. 571 00:31:29,638 --> 00:31:30,638 Header. This is not necessarily a row header I think this is the table really. 572 00:31:30,638 --> 00:31:31,638 That just consists of column headers. so I can change my row header from one to 0. 573 00:31:31,638 --> 00:31:32,638 Now, if I go back to the HTML preview what we'll see is I now have bold fonts for the 574 00:31:32,638 --> 00:31:33,638 top 3 rows, and this is just giving you that visual confirmation that you've 575 00:31:33,638 --> 00:31:34,638 adjusted the table to export with 3 rows of column headers. 576 00:31:34,638 --> 00:31:35,638 You'll also notice that in the far left column where the years are situated. 577 00:31:35,638 --> 00:31:36,638 You don't have that bold font anymore. indicating that the years themselves will be tagged as 578 00:31:36,638 --> 00:31:37,638 table data. 579 00:31:37,638 --> 00:31:38,638 So all of these cells here, where you're just seeing a standard font will be tagged as table 580 00:31:38,638 --> 00:31:39,638 data, and will be attributed to whichever series of column headers they fall under. 581 00:31:39,638 --> 00:31:40,638 So another thing that I can talk about in this table, and is sometimes because of the 582 00:31:40,638 --> 00:31:41,638 computer vision. 583 00:31:41,638 --> 00:31:42,638 And you have such small fonts in this table, and things can be very tightly spaced. 584 00:31:42,638 --> 00:31:43,638 You might have a situation where the green gridlines fall maybe one or 2 pixels away 585 00:31:43,638 --> 00:31:44,638 from where they should. 586 00:31:44,638 --> 00:31:45,638 And if that's ever the case it would be extremely tedious to have to go through and individually 587 00:31:45,638 --> 00:31:46,638 adjust every single one of these rows, and new up like a pixel or 2, it could be done 588 00:31:46,638 --> 00:31:47,638 if you had the patients to 589 00:31:47,638 --> 00:31:48,638 do it, but that can be tedious and time-consuming, and so to address that occasional issue that 590 00:31:48,638 --> 00:31:49,638 you might run into on a very dense table. 591 00:31:49,638 --> 00:31:50,638 We have this tool here underneath the cells tab called nudge, where you're able to nudge 592 00:31:50,638 --> 00:31:51,638 the rows up or down. 593 00:31:51,638 --> 00:31:52,638 So if you click the Nudge button, your rows will move in unison where they will all just 594 00:31:52,638 --> 00:31:53,638 bump up one pixel out of time, so you can get things more closely aligned to where they 595 00:31:53,638 --> 00:31:54,638 need to 596 00:31:54,638 --> 00:31:55,638 be so there can be. Did I have a little bit of an Internet glitch? 597 00:31:55,638 --> 00:31:56,638 Wonder am I Still, we can still hear you interesting. I was wondering if my Internet cut out for 598 00:31:56,638 --> 00:31:57,638 a second. 599 00:31:57,638 --> 00:31:58,638 That's odd so we'll I'll show you in fast pace. 600 00:31:58,638 --> 00:31:59,638 How quickly we can get back to where we were so again just going, talking about how to 601 00:31:59,638 --> 00:32:00,638 do this manually in a tool like, or a manual tagging tool table like this could really 602 00:32:00,638 --> 00:32:01,638 be a big problem where you're spending upwards 603 00:32:01,638 --> 00:32:02,638 of an hour to working through this single table, and then extrapolating that out over 604 00:32:02,638 --> 00:32:03,638 a document that might have dozens of tables in it, if not hundreds of tables and sort 605 00:32:03,638 --> 00:32:04,638 of financial reports and things of that nature you 606 00:32:04,638 --> 00:32:05,638 can spend a lot of time working through working through documents where you are actually spending 607 00:32:05,638 --> 00:32:06,638 just seconds on tables like this. 608 00:32:06,638 --> 00:32:07,638 So pretty dramatic pretty dramatic time savings, especially when you're thinking about longer 609 00:32:07,638 --> 00:32:08,638 documents, as I said before. 610 00:32:08,638 --> 00:32:09,638 So again we're back to the same table structure that I had I would just need to. 611 00:32:09,638 --> 00:32:10,638 Then again fix my column and row headers. Another feature of Equidox is the auto summarized 612 00:32:10,638 --> 00:32:11,638 mode. 613 00:32:11,638 --> 00:32:12,638 So if your current Equidox user, you may or may not know that this is a feature. 614 00:32:12,638 --> 00:32:13,638 But table summaries are one of those requirements for tagging tables where you need to have 615 00:32:13,638 --> 00:32:14,638 a table summary to give that end user. 616 00:32:14,638 --> 00:32:15,638 Who's using a screen reader, a general overview of what? what? that table consists of in terms 617 00:32:15,638 --> 00:32:16,638 of the structure of it. 618 00:32:16,638 --> 00:32:17,638 So what Equidox is able to do is programmatically write the table summary for you. 619 00:32:17,638 --> 00:32:18,638 If you turn the auto summarize mode on So by doing that, it's giving the user the indication 620 00:32:18,638 --> 00:32:19,638 that. 621 00:32:19,638 --> 00:32:20,638 Okay, they're 79 rows in this table there are 5 columns. 622 00:32:20,638 --> 00:32:21,638 It's letting them know that there are multiple column headers. 623 00:32:21,638 --> 00:32:22,638 There are no row headers it's letting them know that there are spans going on inside 624 00:32:22,638 --> 00:32:23,638 of the data cells and the column headers. 625 00:32:23,638 --> 00:32:24,638 So it's giving them that that sort of navigation key right up front that they can that can 626 00:32:24,638 --> 00:32:25,638 they can find helpful when they're trying to navigate through a very dense table like 627 00:32:25,638 --> 00:32:26,638 this that contains a whole bunch 628 00:32:26,638 --> 00:32:27,638 of cells which could be you know quite challenging to work through So again, we'll. we'll finish 629 00:32:27,638 --> 00:32:28,638 up with this table, and since I'm talking about the table summary what I'll do is for 630 00:32:28,638 --> 00:32:29,638 any existing users of Equidox. I will show you how to turn that auto summarized mode 631 00:32:29,638 --> 00:32:30,638 on in your profile. 632 00:32:30,638 --> 00:32:31,638 So if I just close out very quickly if I go to my profile, what you'll see is and that's 633 00:32:31,638 --> 00:32:32,638 in the upper right-hand corner, you can go to your profile, and there is an auto summarized 634 00:32:32,638 --> 00:32:33,638 mode 635 00:32:33,638 --> 00:32:34,638 dropdown. You can turn that on to default, to enable default to disabled, or you can 636 00:32:34,638 --> 00:32:35,638 hide it all together. 637 00:32:35,638 --> 00:32:36,638 So I have mine set to default to “Enabled” so that way when I'm working on a table, machine 638 00:32:36,638 --> 00:32:37,638 learning is automatically summarizing that table for you. 639 00:32:37,638 --> 00:32:38,638 There are quite a few advantages to that so especially if you're working on a long document, 640 00:32:38,638 --> 00:32:39,638 and perhaps collaborating on that document with multiple users or mediating tables. 641 00:32:39,638 --> 00:32:40,638 It will ensure that your table summaries are very much consistent where you don't have 642 00:32:40,638 --> 00:32:41,638 different people interpreting what they think. 643 00:32:41,638 --> 00:32:42,638 A table summary is supposed to be, it will also ensure accuracy. 644 00:32:42,638 --> 00:32:43,638 So if you're thinking about a table like this if I just jump back in for a second. 645 00:32:43,638 --> 00:32:44,638 But a table that has 79 rows. If you were trying to manually count how many rows there 646 00:32:44,638 --> 00:32:45,638 are, you could easily come up with an incorrect number. 647 00:32:45,638 --> 00:32:46,638 So just for the sake of consistency and accuracy. 648 00:32:46,638 --> 00:32:47,638 The table summary feature is very very helpful you're also able to, of course, enhance that 649 00:32:47,638 --> 00:32:48,638 table summary. 650 00:32:48,638 --> 00:32:49,638 So you're able to insert more information about that table if you feel that it's necessary. 651 00:32:49,638 --> 00:32:50,638 But it's just nice that Equidox will programmatically write it for you, so that you don't have to 652 00:32:50,638 --> 00:32:51,638 necessarily think about table summaries as you're working through documents that are 653 00:32:51,638 --> 00:32:52,638 full of dozens and dozens of tables. So I'm going to ask for that, sure, and I'm not sure 654 00:32:52,638 --> 00:32:53,638 exactly what happened there, but I'm happy to nudge again. So let's talk about I want 655 00:32:53,638 --> 00:32:54,638 to talk about a table that contains a few different elements inside of the table. 656 00:32:54,638 --> 00:32:55,638 So a table like this, you actually have links inside of it. 657 00:32:55,638 --> 00:32:56,638 So if I were to use our Zone Detector, which many of you will be familiar with, we actually 658 00:32:56,638 --> 00:32:57,638 have links that are situated inside of this table. 659 00:32:57,638 --> 00:32:58,638 So this is very much a simple table by comparison to what we just looked at. 660 00:32:58,638 --> 00:32:59,638 There's really just a little bit of spanning that needs to go on. 661 00:32:59,638 --> 00:33:00,638 But when you have different elements nested inside of tables, Equidox is also able to 662 00:33:00,638 --> 00:33:01,638 handle this. 663 00:33:01,638 --> 00:33:02,638 So again, just drawing a single zone, capturing the entire table, opening up my Table Editor. 664 00:33:02,638 --> 00:33:03,638 And if you notice there's a slight blue hue that is covering up these different elements, 665 00:33:03,638 --> 00:33:04,638 indicating that there is a another zone sat on top of that when we return to the PDF. 666 00:33:04,638 --> 00:33:05,638 When we turn to the entire PDF page, not just looking at the Table Editor. 667 00:33:05,638 --> 00:33:06,638 So again, using my detection tools here. we will get this as close as we can, and that 668 00:33:06,638 --> 00:33:07,638 looks pretty good. 669 00:33:07,638 --> 00:33:08,638 I think I want. I might have drawn the table a little bit too large. 670 00:33:08,638 --> 00:33:09,638 I have one extra column over there. but now I'll just quickly go through the spanning 671 00:33:09,638 --> 00:33:10,638 process which we've already covered, and you can see here, we've got basically our table 672 00:33:10,638 --> 00:33:11,638 set up as neat as we need so just maybe 673 00:33:11,638 --> 00:33:12,638 a couple of minor adjustments to the gridlines, and I'll add an extra row here for some reason 674 00:33:12,638 --> 00:33:13,638 it missed that row. But looking at the HTML preview because I have those links you can 675 00:33:13,638 --> 00:33:14,638 see I actually have the links inside of the HTML preview here, and these will actually 676 00:33:14,638 --> 00:33:15,638 go to the destination point as defined in the source. 677 00:33:15,638 --> 00:33:16,638 PDF: So whatever the encoded link was directing that user to these links will actually be 678 00:33:16,638 --> 00:33:17,638 active in the exported version, so really helpful. 679 00:33:17,638 --> 00:33:18,638 If you're dealing with directories, and you have a bunch of email addresses, or in this 680 00:33:18,638 --> 00:33:19,638 example, you have different web pages with more information about the person's health 681 00:33:19,638 --> 00:33:20,638 needs so you're able to go straight to those links through the table structure. So it's 682 00:33:20,638 --> 00:33:21,638 a common thing that can occur in many different tables. 683 00:33:21,638 --> 00:33:22,638 But as you can see there's really nothing different in Equidox, the main recommendation 684 00:33:22,638 --> 00:33:23,638 that I would have would be just to address the links before you create the table, because 685 00:33:23,638 --> 00:33:24,638 that table is a very large zone. 686 00:33:24,638 --> 00:33:25,638 So once you've created it, it's can be kind of tedious to try to like draw zones outside 687 00:33:25,638 --> 00:33:26,638 of it and drag it in place, So I would recommend creating the links first which were in this 688 00:33:26,638 --> 00:33:27,638 case created automatically because they were encoded into the source file. But once you 689 00:33:27,638 --> 00:33:28,638 got those links identified, when you place that table on top, those links will be maintained, 690 00:33:28,638 --> 00:33:29,638 and they will, of course, have the anchor point that came in with the source file. So 691 00:33:29,638 --> 00:33:30,638 as you click on these links, you can see the anchor point is right here. 692 00:33:30,638 --> 00:33:31,638 So those are now going to be working links inside of this table structure. 693 00:33:31,638 --> 00:33:32,638 Now the nudge feature I'm sorry I forgot about that for a second. the Nudge feature again. 694 00:33:32,638 --> 00:33:33,638 where, if I go to the cells tab, I can nudge all of my columns left. 695 00:33:33,638 --> 00:33:34,638 So if you see they're all kind of moving just very slightly left, I can nudge them to the 696 00:33:34,638 --> 00:33:35,638 right. 697 00:33:35,638 --> 00:33:36,638 I don't really need to in this example because this is pretty a pretty well-spaced table. 698 00:33:36,638 --> 00:33:37,638 But sometimes I see like financial tables where like the previous example. you have 699 00:33:37,638 --> 00:33:38,638 so many rows and so many columns, and they're very, very small. 700 00:33:38,638 --> 00:33:39,638 You don't want to be in a situation we're having to like click on every single one, 701 00:33:39,638 --> 00:33:40,638 and just bump it up and down. 702 00:33:40,638 --> 00:33:41,638 You can spend a lot of time doing, that so we've been we've incorporated this nudge feature, 703 00:33:41,638 --> 00:33:42,638 where everything will move together in unison, depending and if you need to move the rows 704 00:33:42,638 --> 00:33:43,638 up or down or left or right Now I find that this is a tool that I don't use very often 705 00:33:43,638 --> 00:33:44,638 because the computer vision and machine learning is very good at detecting the table structure 706 00:33:44,638 --> 00:33:45,638 just automatically. 707 00:33:45,638 --> 00:33:46,638 So. But there, there will be the occasional, instance, where like I said you have a very 708 00:33:46,638 --> 00:33:47,638 dense table, and it needs just a slight adjustment. 709 00:33:47,638 --> 00:33:48,638 So it's there when you need it But I probably use it on less than 5% of the tables that 710 00:33:48,638 --> 00:33:49,638 I see 711 00:33:49,638 --> 00:33:50,638 Now let's Let me go to the next page here. This is another example of different elements 712 00:33:50,638 --> 00:33:51,638 that can fall inside of table structure. 713 00:33:51,638 --> 00:33:52,638 So here. This is not necessarily a table, but I can use it as an example just to keep 714 00:33:52,638 --> 00:33:53,638 us in the same document here. So we have a list. 715 00:33:53,638 --> 00:33:54,638 We have lists inside of table structure, so what I can do is I can just draw, like, I 716 00:33:54,638 --> 00:33:55,638 said before, the similar to the links. 717 00:33:55,638 --> 00:33:56,638 I like to address the list first, and then create the table on top of it. 718 00:33:56,638 --> 00:33:57,638 So I'm just drawing a zone over the list and I'm! 719 00:33:57,638 --> 00:33:58,638 Hitting L. and Then I'm bumping the list detection Slider from left to right, so as I bumped 720 00:33:58,638 --> 00:33:59,638 that list detection. 721 00:33:59,638 --> 00:34:00,638 Slider I'm picking up the list items automatically So I'm just bumping it left to right and left 722 00:34:00,638 --> 00:34:01,638 to right. 723 00:34:01,638 --> 00:34:02,638 So I'm able to create those 3 separate lists inside of these 3 separate cells. 724 00:34:02,638 --> 00:34:03,638 Now, once I've done that I can draw that table zone on top, and I will again hit t and open 725 00:34:03,638 --> 00:34:04,638 up the table. 726 00:34:04,638 --> 00:34:05,638 Editor. So, because I have these lists here I don't really need any extra rows. 727 00:34:05,638 --> 00:34:06,638 I just need one column, and I don't need the extra rows there and then. 728 00:34:06,638 --> 00:34:07,638 I can just span across up here. So when I span and I take a look at the HTML preview, 729 00:34:07,638 --> 00:34:08,638 I don't know why that I must be having some sort of glitch with my Internet or something 730 00:34:08,638 --> 00:34:09,638 to get that error message but here I am in the HTML preview. You can see I have the list 731 00:34:09,638 --> 00:34:10,638 structure inside of the table. 732 00:34:10,638 --> 00:34:11,638 Now, just because by defaults, Equidox, assumes that your first column is a row header, it's 733 00:34:11,638 --> 00:34:12,638 giving me that bold frontier to just give me that visual, and for that visual confirmation 734 00:34:12,638 --> 00:34:13,638 through the interface. But again I can change my row header from one to and when I go back 735 00:34:13,638 --> 00:34:14,638 to my preview you'll see that I have just that some font for the individual lists. 736 00:34:14,638 --> 00:34:15,638 So those are the 2 common elements that I see Often inside of tables are lists and links. 737 00:34:15,638 --> 00:34:16,638 Another one that you might uncover, are things like footnote links which we have an example 738 00:34:16,638 --> 00:34:17,638 of. 739 00:34:17,638 --> 00:34:18,638 Actually, I believe, a client sent this in if I take a look at this document here. 740 00:34:18,638 --> 00:34:19,638 We'll just pull up like page 2 and we can look there's actually footnotes that fall 741 00:34:19,638 --> 00:34:20,638 underneath this table. 742 00:34:20,638 --> 00:34:21,638 Now ootnotes are not really ideal for tables, because what the footnote is going to do, 743 00:34:21,638 --> 00:34:22,638 It's going to direct the user outside of the table, and then it's going to return them 744 00:34:22,638 --> 00:34:23,638 to the top left cell essentially of the table, and they have to renavigate through. 745 00:34:23,638 --> 00:34:24,638 So it's really not ideal for usability purposes. 746 00:34:24,638 --> 00:34:25,638 But in many cases you are not the designer of the document you've just been given a document 747 00:34:25,638 --> 00:34:26,638 and you've been asked to tag it. 748 00:34:26,638 --> 00:34:27,638 So we’ll work through it with using Equidox. 749 00:34:27,638 --> 00:34:28,638 So I'm gonna just build this kind of manually here to show you the step-by-step process. 750 00:34:28,638 --> 00:34:29,638 So. so I have 2 tech zones capturing my 2 footnotes. 751 00:34:29,638 --> 00:34:30,638 What I'll do, is I will direct these I'll change these to footnotes through the drop-down 752 00:34:30,638 --> 00:34:31,638 menu. 753 00:34:31,638 --> 00:34:32,638 You'll see Now they say FN and FN and FN for the zone types instead of text. 754 00:34:32,638 --> 00:34:33,638 And then here are those reference points inside of the table. 755 00:34:33,638 --> 00:34:34,638 So if I draw 2 zones and I'm just going to put it over the entire, the entire character 756 00:34:34,638 --> 00:34:35,638 there. 757 00:34:35,638 --> 00:34:36,638 I'm just gonna these can be it can be kind of tedious to deal with tiny little these 758 00:34:36,638 --> 00:34:37,638 tiny little superscripts for the footnote reference links. 759 00:34:37,638 --> 00:34:38,638 But what I'll do, is I'll draw the 2 zones and place them on top of those and then I 760 00:34:38,638 --> 00:34:39,638 will create these as footnote links, and I'll direct these footnote links to the corresponding 761 00:34:39,638 --> 00:34:40,638 footnote down here. So I have a drop-down menu that will tell me which zone I want you 762 00:34:40,638 --> 00:34:41,638 directed to. so I want to direct the first footnote to this footnote here, and I want 763 00:34:41,638 --> 00:34:42,638 to direct the second footnote to the second footnote: Right here. 764 00:34:42,638 --> 00:34:43,638 So once I've created that I can then just draw my table and then open up the table. 765 00:34:43,638 --> 00:34:44,638 Editor, and again you'll see that those blue bars are those blue boxes there, indicating 766 00:34:44,638 --> 00:34:45,638 that I have that I have. footnote Links zones place their back on the PDF. 767 00:34:45,638 --> 00:34:46,638 And again, just using my Detection Slider. None of this is very hard. This is all getting 768 00:34:46,638 --> 00:34:47,638 kind of repetitive but I think I hope you're able to see how simple this is by comparison, 769 00:34:47,638 --> 00:34:48,638 especially if you've done this before. 770 00:34:48,638 --> 00:34:49,638 But once I've got those rows and columns in their general location. 771 00:34:49,638 --> 00:34:50,638 If I take a look at the HTML preview you'll see that I have some sort of duplication here. 772 00:34:50,638 --> 00:34:51,638 I wonder what that's from there. we go so you can see we have the developed category, 773 00:34:51,638 --> 00:34:52,638 and the number one. 774 00:34:52,638 --> 00:34:53,638 And then there's your little superscript with the footnote reference, and the same thing. 775 00:34:53,638 --> 00:34:54,638 Here you have the number 2, and if you look closely it is highlighted blue, and it's actually 776 00:34:54,638 --> 00:34:55,638 an active hyperlink that you can click on. 777 00:34:55,638 --> 00:34:56,638 So I will save this table, and I will close out. 778 00:34:56,638 --> 00:34:57,638 So that is what table remediation looks like when you have footnotes, and if you look at 779 00:34:57,638 --> 00:34:58,638 the full-page preview, you can see you have your footnotes down below, and those references 780 00:34:58,638 --> 00:34:59,638 will direct them to the corresponding 781 00:34:59,638 --> 00:35:00,638 Footnote: Okay, So we have about 5 min left, and I wanted to just cover one other example. 782 00:35:00,638 --> 00:35:01,638 If I were to look at a table like this, and forgive me for jumping around to so many documents. 783 00:35:01,638 --> 00:35:02,638 I know it can be kind of a lot to look at as we go from document to document. 784 00:35:02,638 --> 00:35:03,638 But there really is no perfect single document that covers all of these sorts of unique instances. 785 00:35:03,638 --> 00:35:04,638 but this table here is kind of unique, because if you look at it, there is this temperature 786 00:35:04,638 --> 00:35:05,638 which is actually a row header that pertains to these 787 00:35:05,638 --> 00:35:06,638 6 rows here, and per person again pertains to these 6 rows, but they're not visually 788 00:35:06,638 --> 00:35:07,638 situated in the table in such a way that can accurately tag where you tag the temperature 789 00:35:07,638 --> 00:35:08,638 and precipitation as row headers that have these child rows 790 00:35:08,638 --> 00:35:09,638 underneath it but I'm going to show you in Equidox how we can fix this. 791 00:35:09,638 --> 00:35:10,638 So I'm going to draw a table I'm going to draw a zone, and if you notice I've left a 792 00:35:10,638 --> 00:35:11,638 little bit of a margin down the left-hand side and again I'm gonna hit t for table and 793 00:35:11,638 --> 00:35:12,638 I will open up the Table Editor So, creating my rows and columns. 794 00:35:12,638 --> 00:35:13,638 Okay, that looks pretty good, and I will just drag this one over a hair. 795 00:35:13,638 --> 00:35:14,638 So that will give us our basic table structure, not going to span. 796 00:35:14,638 --> 00:35:15,638 Get rid of some of these spannings and then I'm going to create an extra column over here 797 00:35:15,638 --> 00:35:16,638 on the far left side, and I'll explain why, in just a second. 798 00:35:16,638 --> 00:35:17,638 So by creating that extra column. what I'm going to do then, is I'm going to actually 799 00:35:17,638 --> 00:35:18,638 migrate this information. 800 00:35:18,638 --> 00:35:19,638 So precipitation and temperature I'm going to place them over here in this extra column, 801 00:35:19,638 --> 00:35:20,638 and span down these blanks cells to make it so that this is a row header for these 6 rows 802 00:35:20,638 --> 00:35:21,638 So what I'll do 803 00:35:21,638 --> 00:35:22,638 to accomplish this is I'm gonna get rid of this extra row here because I won't need it 804 00:35:22,638 --> 00:35:23,638 and I don't need all these blank cells over here and I'm going to go to the cells tab 805 00:35:23,638 --> 00:35:24,638 and then in 806 00:35:24,638 --> 00:35:25,638 the cells tab. If I go to custom in the drop-down menu for the cell source, I go to custom, 807 00:35:25,638 --> 00:35:26,638 I can actually cut the temperature right out of this particular cell, and I can paste it 808 00:35:26,638 --> 00:35:27,638 into this cell here and once I've done that I can then span the corresponding rows, and 809 00:35:27,638 --> 00:35:28,638 by doing that before I do the precipitation I'll show you where you now have temperature 810 00:35:28,638 --> 00:35:29,638 as a row header for these rows here so this is a way of kind of making without making 811 00:35:29,638 --> 00:35:30,638 visual edits to the templates, or going back and redesigning the table. 812 00:35:30,638 --> 00:35:31,638 You're able to make these adjustments to how this will be tagged on export simply by going 813 00:35:31,638 --> 00:35:32,638 through these steps, so it can be a little bit confusing in the beginning. 814 00:35:32,638 --> 00:35:33,638 But once you get the hang of it it becomes second nature where you're just taking what 815 00:35:33,638 --> 00:35:34,638 doesn't belong there, and placing it where it does belong, which is over here in this 816 00:35:34,638 --> 00:35:35,638 column, which is actually doesn't have any content in it, but 817 00:35:35,638 --> 00:35:36,638 we're able to place that content in it using custom so I'm able to then set myself up with 818 00:35:36,638 --> 00:35:37,638 2 row headers, and I have one and 2 column headers, so I will I'll have my ratio at 2 819 00:35:37,638 --> 00:35:38,638 to 2, and when I look at the HTML preview have temperature, precipitation, and then 820 00:35:38,638 --> 00:35:39,638 the other categories here that fall underneath those sort of parent row headers, One other 821 00:35:39,638 --> 00:35:40,638 thing that I can mention here with our last moment is that these months are actually labeled 822 00:35:40,638 --> 00:35:41,638 with just the letter which can be a little bit confusing if you're not quite sure exactly 823 00:35:41,638 --> 00:35:42,638 that these are referring to months. 824 00:35:42,638 --> 00:35:43,638 So instead of J, I can again go into the cell source, and I can change it to custom. 825 00:35:43,638 --> 00:35:44,638 And I can actually type out January, and I could repeat that for these 12 months. 826 00:35:44,638 --> 00:35:45,638 But the idea is that if you don't have like the full context, or something of a table 827 00:35:45,638 --> 00:35:46,638 needs to be edited. 828 00:35:46,638 --> 00:35:47,638 Maybe it's the use of acronyms maybe it's blank cells. 829 00:35:47,638 --> 00:35:48,638 Maybe it's dashes instead of you know zeros or it could be different. 830 00:35:48,638 --> 00:35:49,638 Symbols that are non-standard. and a screen reader might not be able to read you're able 831 00:35:49,638 --> 00:35:50,638 to go in and actually insert additional contexts, and it really increase the value of that table 832 00:35:50,638 --> 00:35:51,638 by providing the full word which can be enunciated by a screen reader rather than just “JFMAM” 833 00:35:51,638 --> 00:35:52,638 and so on, and so forth so that's part of the 834 00:35:52,638 --> 00:35:53,638 problem that is J and J for June and July that can cause confusion. 835 00:35:53,638 --> 00:35:54,638 So Which which column are you actually in? Are you in June month, or are you in July 836 00:35:54,638 --> 00:35:55,638 month? 837 00:35:55,638 --> 00:35:56,638 So just going through like extra steps like that can really increase the value of a table 838 00:35:56,638 --> 00:35:57,638 for an end-user. 839 00:35:57,638 --> 00:35:58,638 Okay, So it is 2, 30, and I wanted to I just thank everyone for joining. 840 00:35:58,638 --> 00:35:59,638 I'm gonna jump back to the slide deck here and get us to our contact screen. 841 00:35:59,638 --> 00:36:00,638 For more information about how Equidox Software Company can help you 842 00:36:00,638 --> 00:36:01,638 with PDF accessibility Email us at EquidoxSales@equidox.co 843 00:36:01,638 --> 00:36:02,638 Or give us a call at 216-529-3030 844 00:36:02,638 --> 00:36:02,644 Or visit our website at www.equidox.co