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Okay I'm showing two o'clock on my phone so I 
think it's a good time to get started welcome  

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everyone thank you all for joining us today for 
another edition of Equidox Webinar Wednesdays  

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it's been a while since we've done just a standard 
demonstration of how our software works so this  

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month we've chosen just to give any existing users 
a refresher demonstration on how the product works  

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or if you are a new user which if you 
are welcome this is going to be just a  

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quick overview about how you can use Equidox to 
remediate your PDF documents so as always you  

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can reach out to us at EquidoxSales@Onixnet.com 
or you can visit our website at www.Equidox.co

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or our 800 number is 800-664-9638

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so if you have any follow-up questions or if 
you'd like to set up maybe a more one-on-one  

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topic-specific demo and talk about documents 
that might be more relevant to your organization  

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we would love to chat with you so please feel 
free to reach out to us after this webinar

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so just a quick word about our parent company Onix 
networking we are headquartered here in Cleveland,  

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Ohio but we do have employees across North 
America and we also have an extra office in Canada  

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we've been in business for over 28 years now 
supporting our customers technology initiatives  

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we are primarily known as a Google partner we've 
been 11 times the Google Partner of the Year  

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award winner we're also partnered with Amazon web 
services and we're an advanced consulting partner  

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our company's mission is to improve organizational 
efficiency through cloud computing solutions  

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now Equidox is a division of Onix and we are 
we are primarily focused on PDF accessibility  

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although we do offer other consulting services 
around digital accessibility like websites  

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mobile applications things of that nature but 
we are best known for our best-in-class PDF  

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remediation software as well as our professional 
PDF remediation services so any any organizations  

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that might not have the bandwidth or feel 
that they don't have the expertise required  

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to remediate their own documents you are able to 
send documents to us and our team of remediators  

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will work on your documents validate them and get 
them back to you in an accessible as well as a  

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compliant version of them we do also offer expert 
accessibility services and our mission is to  

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ensure that digital information reaches everyone 
through accessibility solutions now this is just  

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a quick slide of some of our customers so I'll 
just let these run through now we do work with  

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organizations of all different sizes small medium 
large and in many different verticals really to us  

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a PDF document is a PDF document so just about 
every organization out there is producing and  

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using PDFs on a regular basis so if you're focused 
on digital accessibility we are the people to see

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and I also just want to briefly mention and I'll 
remind everyone at the end of the demonstration  

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that we will be at the we will be hosting a happy 
hour party at the AHEAD conference coming up  

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the AHEAD conference is more of a it's it's 
primarily an education conference but it's  

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hosted in our hometown of Cleveland this year it's 
July 21st so if anyone on this webinar is joining  

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or is attending the AHEAD conference please 
feel free to drop by and see us at the booth  

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and we will be glad to invite you to our happy 
hour that we're hosting so I'll mention that again  

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at the end but at this time I'm going to jump into 
an actual demonstration of how the product works  

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so here I am in my Equidox application if 
you notice I'm actually operating directly  

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through a browser the advantage of Equidox being 
operated through a browser is that you don't have  

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to install or update or maintain software 
on any given machine which is really handy  

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to deploy Equidox to a much larger group of users 
so we work with a concurrent user licensing model  

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and what I mean by that is let's just say your 
organization were to purchase 20 concurrent  

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licenses of Equidox that means 20 different users 
could be logged in simultaneously and working on  

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their documents so we don't necessarily put a cap 
on how many people can have access to the tool  

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it's just about how many are using it at any given 
time being that it's web-based there's also a lot  

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of nice collaboration features built in we're 
able to share documents through the application  

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so if you needed to work with a subject matter 
expert on maybe a very technical document or if  

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they're if you're a new user and you have a very 
advanced document you'd like to ask for help with  

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you can do all of that through the application 
you can even have multiple people working on the  

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same document simultaneously so for a situation 
where you have maybe a very long document or a  

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document with a very tight deadline that you 
need to get remediated and posted right away  

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you could have your best remediators kind of 
sharing that workload working simultaneously  

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from their own individual computers they don't 
have to be in the same room nothing like that  

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they can be totally isolated working on different 
pages in that document so that you can kind of  

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power through those those large volume projects or 
those projects with tight deadlines very quickly  

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now what we're looking at here is just a list 
of documents that I've loaded into the tool for  

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just various demos and trainings that I do so 
these documents are are in my Equidox account  

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and they're ready to be worked on at any time 
to show you how to get documents into Equidox I  

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would first click over here on the import button 
so that's the second tab on the left hand side  

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and that will bring me to this import screen where 
I have two options I can either upload documents  

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directly from my hard drive or I can copy and 
paste URLs so this is particularly helpful  

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if you've done like a website audit you might 
have a spreadsheet or a .csv file that contains  

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a bunch of different URLs for PDFs that are 
scattered all over your website so instead  

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of having to go and download those individual 
PDFs which could be a full day project in itself  

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you can actually just copy and paste the URLs 
into this field and then Equidox can go and  

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automatically retrieve those documents for you 
through their URL in this case I've got plenty  

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of PDFs on my hard drive so I'm going to use the 
upload tab so if I just open up my folders I've  

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already selected a few documents so I'll just drag 
and drop these four documents into this gray area  

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and then you'll quickly see these green check 
marks indicating that the documents have been  

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uploaded now once they're uploaded I get this 
blue import button that will appear and pressing  

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this blue import button will kick off an automated 
process where Equidox will begin to evaluate these  

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files and what it's looking for during this import 
are things like existing tag structure so if the  

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document were previously tagged whether that be 
coming from the source file like microsoft word  

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or indesign when you hit save as PDF there are 
typically some PDF tags that are automatically  

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generated however those are not by any means 
guaranteed to make the document accessible  

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and that's really what a tool like Equidox is for 
to retroactively look at those PDF tags and just  

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clean them up make sure that they are accurate 
and make sure that that document is going to be  

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compatible with assistive technology so you 
can't always rely on existing tag structure  

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now the alternative is that maybe those documents 
weren't previously tagged in any way and that's  

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fine as well because what Equidox does during 
the import is it will automatically detect  

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various elements of that PDF and it will give 
you a head start on that remediation process  

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so Equidox will find all of the text elements 
so different paragraphs in the in the document  

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it will find images it will find hyperlinks 
fillable form fields pages that require optical  

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character recognition just different elements 
that make up the PDF document are going to be  

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detected during that import and really it's all 
aimed at making your process as you go through  

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a little bit smoother so that you're not 
having to do as much manual manipulation  

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of the individual pages okay so now those four 
documents are imported while I was talking there  

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if I return to the main document list let 
me close out of this closed captioning

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I don't know why my internet is slow there we go 
so when I return to the main document list I will  

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see that I now have these four new documents here 
ready to be worked on at any time I'm actually  

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going to get started with this document here 
it's a pretty straightforward simple document  

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and it was actually previously tagged it's 
most likely just a Microsoft Word document  

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which is very common so it was actually created 
in Microsoft Word for Office 365. I can see that  

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right here on the document detail page one thing 
I like to mention on this document detail page is  

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that you have the ability to change the document 
title that's an important part of accessibility  

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so for example this document if you notice the 
file name actually took over the document title  

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so there was no document title provided you can 
update this right here in this title field so you  

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would certainly want to like make sure that 
you're inserting spaces between these words  

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and then you don't need things like the dot 
PDF suffix so a nice clean and consistent clear  

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document title is really important because 
that's typically the first touch point that  

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a user will have when they are navigating 
your site and looking for a specific document  

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you can also set language attributes at this point 
so if you have any documents that are presented in  

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different languages the primary one being English 
that's the default setting of Equidox but let's  

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say you have a Spanish version of this document 
you would just change the language attribute to  

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Spanish to trigger the screen reader to read 
from a Spanish library of words therefore it  

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won't be an English screen reader mispronouncing a 
bunch of Spanish words which will sound very silly  

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to the native Spanish speaker who is listening to 
that document through their screen reading device  

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you can also share this document with 
other users so that's important if you  

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wanted to ask for help on that document you 
can share it with other users in your account  

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so if you need help with anything you can 
obviously collaborate and work together as a team  

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now I'm going to jump in here into page one and 
take a look at what we have so we remember that  

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this document was previously tagged coming out 
of Microsoft Word and if you notice right away  

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what I'm looking at are these yellow boxes 
that are covering up the content on the page  

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this is all great we've got all of our different 
paragraphs recognized for us that's handy  

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but one thing I notice if I zoom in a bit is I 
can see that my heading level one is way down here  

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so for whatever reason whoever was publishing this 
document perhaps they were using heading styles  

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this got set as the heading level one for the 
document for some reason whereas I would think  

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that the heading level one should probably be up 
here at the very top of the page so these yellow  

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boxes that we're looking at think of these as a 
replacement to tags they really do equate to tags  

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we call them reading zones but all of these 
with labeled with the “TX” in the upper left  

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hand corner of the zone those are going to equate 
to P tags when we export the document and then  

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the number in the right hand corner of the zone 
that's indicating the reading order of the page  

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so the default assumption for the reading 
order is that it's left to right top to  

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bottom which will work fairly well for this 
document because it's pretty much a standard  

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just top to bottom reading order for every one of 
these pages so we don't have much to change there  

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now I'm not too satisfied with this heading level 
one being way down here I could change this and  

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turn this back into like a a Text Zone or maybe a 
heading level two and then set this as my heading  

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level one but before I go any further I want to 
show you a really important tool of within Equidox  

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that kind of helps automate things if I go to the 
page tab over here on the left hand side we have  

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this tool called the Zone Detector now the Zone 
Detector is handy if you don't like the initial  

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tag structure that you've been given or if you 
don't like the way that Equidox detected the the  

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structure and the layout of the page initially so 
if you don't like the structure you can use this  

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tool and you can slide this back and forth left 
and right and you'll notice how the granularity  

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of these reading zones starts to change so this 
is a way of helping to automate the process  

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where if you don't like what you've been given to 
start you can kind of change it to find that sweet  

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spot for the page and then you don't have to make 
as many manual adjustments to the individual zones  

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so just taking a quick look here you can see that 
I still have all those paragraphs nicely detected  

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and if I come up here to my preview button if I 
look up here this button in the right hand corner  

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it looks like a computer monitor if I press this 
at any time this is another really helpful tool  

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within Equidox this is an HTML preview of the page 
that I'm currently working on so I'm able to see  

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the structure that I've built in this very simple 
linear HTML view and this is essentially just a  

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reflection of what a screen reader is going to 
read out loud if I were to export this document  

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right now so as I make changes to my PDF page I 
will see those changes come to life over here in  

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my HTML preview now what I mean by that is let's 
say I bring the Zone Detector like way down to the  

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left and I get like individual paragraphs for each 
one of these lines of text this is obviously far  

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too granular and when I go to the preview you're 
going to see like the change that it's instantly  

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made obviously that's not correct we don't want 
each of these lines of text to be read as its own  

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individual paragraph at the same time if I bring 
the detection slider all the way to the right  

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this is a big giant paragraph over the entire page 
and that is going to render as this very clearly  

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incorrect giant paragraph where I need a I need a 
much more granular breakdown of these paragraphs  

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so I'm going to go back to something like I had 
before something along this along these lines in  

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this in this neighborhood of the Zone Detector 
and that's going to give me nice detection and  

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from here it's just a matter of setting a couple 
of headings so I'm gonna set this element here  

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as my heading level one now it's a Text Zone by 
default but I could change it to a heading through  

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the drop down menu or I can use my keyboard 
shortcuts so if I just tap “1” on my keyboard  

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that will set it to an H1 and when I look at 
the HTML preview I'll see much larger font  

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to indicate that I have in fact set that as a 
heading level one now down here I might elect  

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to set this as a heading level two so this is 
almost like an outline across this page it's  

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these are subsections of this much larger heading 
level one but if I wanted to set this as a heading  

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level two I can simply tap “2” on my keyboard 
and I will see that I have larger font here  

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representing the heading level two so the rest 
of this page is pretty much clean I don't really  

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need to do anything else to it so I can then 
move on to the subsequent pages in the document  

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so again this is another heading level one so I 
could just quickly change this to a heading level  

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two and the rest of this page looks pretty good if 
you notice there's a link inside of this paragraph  

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but Equidox detects that link automatically so I 
don't have to worry about it the anchor point is  

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already provided the zone is already there waiting 
for me and all of my Text Zones have already been  

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detected so when you get into documents like this 
you can move very quickly through them if you know  

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what you're trying to accomplish it's just a 
matter of maybe bumping the detection slider  

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setting a heading level two and then here we 
can use break lines to identify these sort of  

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different addresses and contact information 
and that will render slightly differently in  

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the HTML preview where you'll see it'll be 
more reflective of how it looks in the PDF  

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but essentially it will put a small pause 
at the end of each one of these lines of  

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text to read it a little bit more 
smoothly for something like an address  

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so a document like this once you get into the flow 
of using Equidox and you kind of understand what  

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you're trying to accomplish you can remediate 
a document like this literally in seconds  

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you know 30 seconds to a minute to get 
through four pages and then from there  

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I would just save the document close out of it 
to return back to the document detail page and  

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then I would go to my Output Tab now my Output 
Tab will allow me to export this document in  

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multiple formats if I'd like the primary one 
being PDF so I can simply press generate PDF  

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and Equidox will produce a brand new document 
for me and it's going to look and feel exactly  

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the same as the original there's not going to 
be anything different about this new document  

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but it's going to have all of that tag structure 
that I've just built so the headings and the  

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reading order the hyperlinks all of that is going 
to be automatically tagged by Equidox simply by  

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exporting it so this is my new document it's ready 
to be sent off wherever it needs to go posted to  

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the website sent to a client whatever whatever 
it needs this is your new PDF that can be used  

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and replace the old one that might 
be sitting on the website that was  

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inaccessible now I'm going to jump into a 
different document now that has a little bit  

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more to it so there's a document that has well one 
of the primary challenges of PDF accessibility is  

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something like tables. tables can be really quite 
a burden to deal with so let's just take a look at  

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like this page here for example so this page here 
has some tables on it and if you've ever done PDF  

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remediation before you and you've done it probably 
with Adobe Acrobat you know that tables are  

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really one of the hardest elements to tackle 
there are so many steps associated with it  

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now this document was again previously tagged and 
I already have some table structure here but let's  

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assume that you don't have the table structure 
already maybe you arrive at the table and it  

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looks something like this very scary when you've 
got all these Text Zones for each individual cell  

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and if you look at the HTML preview you can see 
like this is not at all how a table should be read  

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by a screen reader that's quite a mess so what 
I can do to fix this is I can just simply place  

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a single zone over the entire table and then hit t 
on my keyboard t for table or I could use the drop  

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down menu and then this blue Table Editor button 
will appear so when I pop open the Table Editor  

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I will just be isolating this portion of the page 
for myself and you'll see these green grid lines  

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and this is Equidox's just initial guess 
at the basic cell structure of the table  

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it did an okay job as you can probably tell but 
it missed the mark on the columns especially  

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now we can improve upon this detection using our 
Table Detector so this is using a combination of  

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computer vision and machine learning so as I move 
these detection sliders back and forth left and  

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right you'll see how they the green grid lines 
start to change their detection of this table  

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so moving them around you can just again 
find like that ideal sweet spot where  

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you get all of your cells organized correctly so 
ins we remember how ugly this was before when it  

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was just going to be reading random bits of 
data in like a left to right top to bottom  

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way now when I press the preview button what 
we're going to have is a nice clean HTML table  

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and then this will all be read correctly through 
a screen reader and allow that user to navigate  

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the table data so if they find themselves in 
this particular cell they know that they are in  

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the administrative assistant row and they know 
that they are in the median lowest wage column  

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so they can navigate freely through this table 
data and always understand where they are located  

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in terms of the table structure with the rows 
and the columns so the beautiful part of Equidox  

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is that all you're doing to tag this table is 
interact with it here like on the surface level  

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where you place these green grid lines in the 
correct locations and then Equidox will show  

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it to you in this nice clean HTML preview and it 
does the hard part when you export the document  

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it will actually convert this HTML structure 
back into a PDF tag tree so you don't have to  

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understand the many nuances of tagging a PDF table 
where a table like this could easily take you an  

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hour to work through in Equidox it takes I don't 
know 10 to 15 seconds and then you would just save  

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it and close out and if you notice all of those 
individual Text Zones that were there before they  

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have all been replaced by this single Table Zone 
now tables can be even more complicated than this  

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I have another document in here that has quite 
a complex table which would literally be like  

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this document you know would be like a clear your 
calendar for the day if you had a document that  

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was like this or full of tables like this you have 
multiple column header levels up here you have  

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spanning that you need to do and look at all these 
data cells there are so many steps associated with  

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tagging this document correctly in Acrobat and you 
think well it's just one page how bad could it be  

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I'm i'm telling you it could literally take 
you many hours to get through a page like this  

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all we do is hear horror stories of how long it 
takes to remediate tables in Acrobat whenever  

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we're doing product demonstrations or talking to 
prospects and clients every single one of them  

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across the board tells us how difficult and how 
time-consuming table remediation is when you're  

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doing it manually in Acrobat so with this I'm 
just going to hit draw zone over the table hit “T”  

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and open up the Table Editor and even though this 
table has quite literally like like hundreds and  

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hundreds of cells in it again I'm just using 
the Table Detector here and it's going to do  

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all of that hard work for me by giving me all 
of these grid these gridlines here which if  

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you can tell I miss one row at the bottom so 
I can quickly just hit “R” for an extra row  

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and then if I just go to my HTML preview what 
I'll see is I've got basic table structure so  

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I'm pretty close I just have to clean up the top 
portion here where I have some spanning to do  

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so if I go back here I've got a little bit of a 
complicated mess up here with the different ways  

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that the row and column headers are spaced out so 
what I'm going to do is I'm going to just get rid  

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of this row here by hitting “D” on my keyboard, 
“D” for delete and then if I just start spanning  

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all I'm doing is holding SHIFT and pressing 
“S” and I'm going to hold SHIFT and press “S”  

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and then that's going to accomplish those 
spans for me so if you notice it turns  

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green to indicate that you've spanned and then 
from here I just need to get rid of this row  

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and span straight down for these two cells now 
once I've done that when I go back to my preview  

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I'll see that I've cleaned up that top portion but 
the last thing I need to address now is the fact  

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that I have three rows of column headers so the 
column headers are represented in that bold font  

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same as the row headers they are represented 
with that bold font to indicate that they  

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will be tagged as table headers whereas the 
standard font style is indicating table data  

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so this table has three rows of column headers 
so I would simply just change that here  

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in my column and row header field so changing 
the column header from the defaults one  

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to three and then when I return to the preview you 
will see that now my top three rows all have that  

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bold font style to indicate table headers whereas 
the rest is standard font for table data so that's  

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how quickly you can tag a very complicated table 
like this by comparison if you could do that if  

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you could do this table in like less than an 
hour I would be stunned in Acrobat in Equidox  

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it doesn't take much to get it to a perfectly 
usable accessible version in less than a minute

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now another tricky element type that I want to 
address in in how we kind of address it in Equidox  

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are things like lists so if I open up 
a document that has some lists in it  

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so let's take a look here at this list so 
this list was again previously tagged so  

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Equidox imports that existing list structure 
but you won't always be so lucky you won't  

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always have existing tag structure so let's 
say you were to start with just a Text Zone  

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now if I were to look at the HTML preview 
this list is going to be read sort of just  

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like a strange run-on paragraph if I were 
to leave it as is it's not going to have  

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any list structure to indicate that this is a 
single list with three distinct items so what  

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I'll do is just simply hit “L” on my keyboard and 
then I have a List Detector that will appear and  

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if I bump that slider from left to right that will 
instantly detect that there are three list items  

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in this list and then if I refresh my HTML preview 
you'll see the change where now I have a real list  

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delineated by three individual bullet points to 
isolate the three list items so this list is now  

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tagged and you can move on to other elements in 
the document now of course I would want to clean  

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up some other things on this page but we're really 
just looking at this document to talk about lists  

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I think you can see that just taking a quick 
glance here the detection of Equidox it really  

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gives you that great starting point where 
I'm not having to manipulate much on this  

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page maybe just setting a heading level one and 
tinkering around with the reading order slightly  

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I'm going to jump to page two to show you a 
nested list so these nested lists are much more  

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complicated and this is the type of mess that 
you can see coming out of Microsoft Word where  

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it tagged this as a list but it really made like I 
don't know what it was doing whereas it's dragging  

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that entire list all the way down here so this 
is an example of sure the document was previously  

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tagged but not tagged very well so if we just 
focus here on the nested list portion if I just  

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place again that single zone over this element 
and the nested list is much more complicated in  

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especially when doing it in Acrobat because you 
have lists inside of list items so it really  

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kind of compounds the complexity and the time 
that's needed to remediate lists like this but  

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in Equidox again I just put a single zone around 
it hit “L” for list and then move my detection  

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slider over a bit further when I move it over and 
use the different settings it's going to invoke  

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computer vision and machine learning so you'll see 
how it's got the five main items detected based on  

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the location of their bullet points but then the 
computer vision looks inside of the items and it  

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isolates the fact that there are other lists in 
there and it's already drawn these zones for me  

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so when I go to my HTML preview what we'll see 
is I've built nested list tag structure in just  

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a few seconds again by comparison this is like 
maybe a 20 minute process in Acrobat depending  

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on your skill level but yeah if you could do it 
in 20 minutes I'd be pretty impressed there's just  

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a lot of steps associated with tagging all of the 
list labels and the list items and the list bodies  

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stacking it all together expanding and collapsing 
the tag panel it's very tricky very time consuming  

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very slow okay so that's lists just to mention a 
couple of other features we can instantly reset  

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Reading Order for a page so if I were to just 
use this page for example you're able to change  

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the reading order for the entire page using the 
default top to bottom or two three or four columns  

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depending on the layout so Equidox can instantly 
reorder the page if you don't like the reading  

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order or if you've made adjustments to the page 
and inserted new zones that have taken on a new  

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a new slot within the reading order you can 
quickly reset that reading order for the entire  

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page you can also click on an individual zone and 
change the order of it and you can actually use  

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the decimal system so if you want to set this zone 
for example to the first zone right on the page  

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you might think well if I change that to one 
then I have to change one to two and two to  

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three and three to four and play a game of like 
musical chairs with all of the zones on the page  

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but in fact you can actually just put a period 
in front of the four to make it point for  

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and that will have that element read first whereas 
everything else will fall in line behind it so you  

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have multiple ways of adjusting reading order 
in Equidox it's actually really really helpful  

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and then also if I jump to a document that has 
some images in it I also want to mention the fact  

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that we do give you a consolidated list of all the 
images in the document in one location so this is  

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really handy because you're able to see how many 
images there are the nature of the images are  

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they decorative things like logos or watermarks 
or are they something technical that's actually  

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adding value to the document so if you know what 
the images represent you can instantly apply your  

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alt text to them from this single list view or if 
you need a subject matter expert you can send them  

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this URL and say hey can you just go to the Images 
Tab and insert alt text for the images they might  

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not be a remediator per se but they can certainly 
use the Images Tab to describe the images because  

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assuming they were the ones that published or 
designed the document you can also do things like  

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artifact images so if you want to artifact all of 
the images with just a couple of clicks you can  

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I would not recommend that for a document like 
this but I see so many documents where it's just  

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a 100 page long report and every page has the 
same logo in the upper left hand corner you  

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don't need to tag the same logo 100 times with 
the same description that's very redundant so  

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you have the ability to artifact images with 
just a couple of clicks from this list view  

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and now you can also go into documents and 
you're able to click on images and maybe you  

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00:29:29,760 --> 00:29:33,440
need to read a paragraph to understand the 
context of this image but you can actually  

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apply your alt description right here from 
this from the document detail view as well  

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another quick thing we have one minute 
left I noticed is setting heading templates  

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so let's say you wanted to set this as your 
heading level two if you hit two on your keyboard  

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and say use as template when I go to subsequent 
pages what Equidox will do is it will find all  

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zones that have the same font characteristics and 
it will automatically set that as your heading  

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00:29:59,040 --> 00:30:04,160
level two style for that document it's really 
really helpful for sort of templatized documents  

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that are consistently designed throughout because 
you might have three 400 pages in a document and  

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if you can set all of your heading level twos all 
of your heading level threes if you can do all of  

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that ahead of time then you don't have to think 
as much as you're going through page by page so  

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these are just a couple of the automated features 
within Equidox there's so much more to talk about  

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I just want to be respectful of everyone's time 
so I i just will return here to the the main  

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Powerpoint slide because we are right at 2:30. But 
again we will be at AHEAD so if anyone especially  

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in the EDU in the EDU space is attending ahead 
please come see us we'll be at the booth and  

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we'll also be hosting a happy hour but also just 
want to remind everyone of our contact information  

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so we can be reached at EquidoxSales@Onixnet.com 
www.Equidox.com 800-664-9638 is our telephone  

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00:30:55,920 --> 00:31:00,800
number and we're also very active on 
social media so connect with us on LinkedIn  

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00:31:00,800 --> 00:31:06,960
Twitter visit our YouTube page for more training 
resources as well as Facebook and I believe Tammy  

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will be sending around a short survey just 
for some feedback on the web on the webinar  

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so if you have a moment and you can fill 
that out we would greatly appreciate it  

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but with that said I thank you all so much for 
attending and we will close for now but again  

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as I said please feel free to reach out if you 
have any follow-up questions or would like to see  

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a more one-on-one type of demonstration 
with your documents thanks everyone