1 00:00:04,320 --> 00:00:09,200 [Dan Tuleta] Thank you everyone for joining us for  another edition of our Equidox Webinar Wednesdays.   2 00:00:09,840 --> 00:00:17,440 This month we're going to just kick off the year  with a software review. Back in 2021 we had quite   3 00:00:17,440 --> 00:00:23,440 a few updates to the application and we have a  lot more coming in 2022 as well there's quite a   4 00:00:23,440 --> 00:00:29,760 bit going on in the development pipeline but since  it's January and everyone's kind of coming off the   5 00:00:29,760 --> 00:00:35,440 holiday we wanted to give everyone an opportunity  just to see sort of a standard demo a little   6 00:00:35,440 --> 00:00:42,160 presentation about how Equidox works how it can  relate to PDF document remediation and we'll also   7 00:00:42,160 --> 00:00:48,800 focus on a couple of the new features that were  that are pretty critical in saving users time in   8 00:00:48,800 --> 00:00:56,880 terms of their remediation efforts so as always we  can be reached at EquidoxSales@onixnet.com you can   9 00:00:56,880 --> 00:01:04,160 visit our website at Equidox.co and we are very  active on all the social media so Linkedin Twitter   10 00:01:04,720 --> 00:01:10,720 Facebook we have quite a few Youtube videos please  connect with us on there any anytime that you   11 00:01:10,720 --> 00:01:15,840 have questions if you'd like to reach out to see  more of a personalized one-on-one demonstration   12 00:01:16,640 --> 00:01:21,920 more tailored to your documents in your specific  situation please feel free to reach out to us   13 00:01:21,920 --> 00:01:29,360 we can certainly set that up anytime at your  convenience so before we jump into Equidox as   14 00:01:29,360 --> 00:01:34,160 always I just want to mention a little bit about  our parent company Onix networking we're primarily   15 00:01:34,160 --> 00:01:40,720 a a google cloud or a google partner as well as  amazon web services we are a cloud consultancy   16 00:01:40,720 --> 00:01:45,200 headquartered here in cleveland ohio where I'm  currently located our mission is to improve   17 00:01:45,200 --> 00:01:51,920 organizational efficiency through cloud computing  solutions we've been in business since 1992   18 00:01:51,920 --> 00:01:57,680 so coming up on coming up on 30 years in  business in the it space so it's that's   19 00:01:57,680 --> 00:02:03,680 pretty unique I would say over all those different  evolutions and changes in the markets but and then   20 00:02:03,680 --> 00:02:10,480 also just Equidox being a division of Onix so this  Equidox is primarily a cloud-based PDF remediation   21 00:02:10,480 --> 00:02:16,000 solution so our mission here with Equidox is to  ensure digital information reaches everyone via   22 00:02:16,000 --> 00:02:23,040 accessibility solutions so we are primarily a  a software that's designed to make PDF document   23 00:02:23,040 --> 00:02:27,760 remediation easier and faster we also offer a  lot of services around that so if anyone has   24 00:02:28,480 --> 00:02:32,160 backlogs of documents or things that you  would need remediated by our group of   25 00:02:32,160 --> 00:02:36,960 experts please feel free to reach out to us we  would love to discuss your unique situation and   26 00:02:36,960 --> 00:02:44,240 tell you all about how we can help just a quick  slide here with who we serve so some of our some   27 00:02:44,240 --> 00:02:49,840 of our customers who trust who trust Onix and  Equidox so I'm just gonna let this slide run 28 00:02:52,080 --> 00:02:56,640 and that's our going to be our conclusion slide  so with that said now that we've gone through   29 00:02:56,640 --> 00:03:00,080 just a couple of the basics here for the  intro I'm actually going to turn it right   30 00:03:00,080 --> 00:03:06,080 over to Equidox so I'm going to jump into the  application so Equidox as I mentioned before   31 00:03:06,080 --> 00:03:11,360 is a primarily a cloud-based application meaning  that we can operate directly in our browser   32 00:03:12,160 --> 00:03:16,000 so one of the improvements and changes  that we've made over the past year   33 00:03:16,560 --> 00:03:22,800 is we can now actually offer an on-premise version  of this tool so everything that you see today as   34 00:03:22,800 --> 00:03:28,560 I work from my browser this is all available  in an on-premise version that can be installed   35 00:03:29,280 --> 00:03:34,480 internally on your own servers so that all of  your data can reside within your own four walls   36 00:03:35,520 --> 00:03:39,280 so there are different organizations  that might elect to go that route   37 00:03:39,280 --> 00:03:46,560 due to concerns over cloud security whether it be  government agencies maybe finance or health care   38 00:03:47,200 --> 00:03:52,720 anyone that has potentially sensitive documents  or documents that contain you know personally   39 00:03:52,720 --> 00:03:57,920 identifiable information these are certain  organizations that might prefer to keep everything   40 00:03:57,920 --> 00:04:02,400 in-house and installed on your own server and if  that's the case please feel free to reach out to   41 00:04:02,400 --> 00:04:07,040 us we can have that discussion but everything  that you see today during this demonstration is   42 00:04:07,040 --> 00:04:12,720 going to operate exactly the same whether you're  using it in the browser or if you're using it on   43 00:04:12,720 --> 00:04:18,160 premise the one advantage on-prem is of course  that you don't have any reliance on the internet   44 00:04:18,160 --> 00:04:23,040 so actually the performance of the tool is quite  a bit faster so documents importing exporting   45 00:04:23,600 --> 00:04:26,480 just general tabbing through different  pages and using different tools   46 00:04:27,200 --> 00:04:31,840 you actually get faster feedback and shorter  response time because you don't have to rely   47 00:04:31,840 --> 00:04:38,480 on the cloud so what I'm looking at here is just  a list of documents that I've loaded into the tool   48 00:04:38,480 --> 00:04:44,240 so as I you know as I import documents for  different projects that I might be working on   49 00:04:44,240 --> 00:04:48,640 they will populate here in this list and  I'm able to work on these whenever I'd like   50 00:04:49,200 --> 00:04:52,720 I'm going to get started here with  just this very simple sample document   51 00:04:53,280 --> 00:05:00,160 this is just a one-page document and from the  document detail page I'm able to see a thumbnail   52 00:05:00,160 --> 00:05:04,480 of the single page in this document down  below I have some basic properties about   53 00:05:04,480 --> 00:05:08,800 the document that may or may pop may or may  not populate depending on the document in the   54 00:05:09,360 --> 00:05:14,640 metadata already attached to it so I can see  things like the title of the document I can change   55 00:05:14,640 --> 00:05:18,800 language attributes if I have documents that  might be in different language languages these   56 00:05:18,800 --> 00:05:24,240 are things that I can alter here from the document  detail page but really what we want to do is focus   57 00:05:24,240 --> 00:05:29,920 on the remediation so if I open this document up  what I'm struck with right away is well I have   58 00:05:29,920 --> 00:05:34,720 isolated just the single page now and I have  these yellow boxes that are kind of covering   59 00:05:34,720 --> 00:05:41,200 up the content so as I as I scroll through  this page I'm noticing that these boxes are   60 00:05:41,200 --> 00:05:46,080 grouping together the basically clusters of data  so it's seeing everything right now currently as   61 00:05:46,640 --> 00:05:52,640 text because this is of course encoded text in the  document I do also have an image here which I'll   62 00:05:52,640 --> 00:05:57,280 need to either provide an alt description for or  I can of course artifact it meaning that a screen   63 00:05:57,280 --> 00:06:01,600 reader will just pass over it if it's something  like a decorative image a repetitive logo   64 00:06:02,640 --> 00:06:07,520 a background watermark something along those lines  the first thing I want to get started though with   65 00:06:07,520 --> 00:06:12,400 is to show you the really one of the main features  of Equidox which is this little button here that   66 00:06:12,400 --> 00:06:17,600 looks like a computer monitor if I click this  button at any time it will open up a separate   67 00:06:17,600 --> 00:06:24,160 tab in my browser and I'm able to see an HTML  version of the page that I'm currently working on   68 00:06:24,160 --> 00:06:29,040 so this from a structural standpoint will give  me feedback to know how a screen reader is going   69 00:06:29,040 --> 00:06:34,720 to interact with this page if I were to export  the document as is so as I make changes back   70 00:06:34,720 --> 00:06:41,760 to my PDF page I will see those changes come to  life in my in my sample or my HTML preview page   71 00:06:42,800 --> 00:06:47,040 now some of the changes that I might make or I of  course have to set heading structure I also have   72 00:06:47,040 --> 00:06:51,520 a list a set of lists down here that I'll need to  tag and I also have a simple table at the bottom   73 00:06:52,720 --> 00:06:58,480 before I get into the actual element by element  tagging though I also want to show you another   74 00:06:58,480 --> 00:07:03,040 really critical feature over here on the page  tab there are three separate tabs on the left   75 00:07:03,040 --> 00:07:10,080 hand side the page tab allows me to make changes  at the page level this gives me a tool we call the   76 00:07:10,080 --> 00:07:13,920 zone detector now I don't really need  to use it for this particular example   77 00:07:14,640 --> 00:07:19,840 because Equidox was able to detect the paragraph  granularity and where the different elements kind   78 00:07:19,840 --> 00:07:24,400 of start and stop very well just by importing  the document I don't have to make a lot of   79 00:07:24,400 --> 00:07:29,520 additional changes but if I ever was not satisfied  with the detection level that I was given   80 00:07:29,520 --> 00:07:34,720 right out of the gate what I can do is use this  zone detection slider and move this back and forth   81 00:07:34,720 --> 00:07:39,360 left and right now if you're a current Equidox  user or you've seen demonstrations before I'm   82 00:07:39,360 --> 00:07:45,200 sure you would have seen this tool in action but  if you're new to this you're able to just change   83 00:07:45,200 --> 00:07:49,200 the level of how focused Equidox is getting so if  I bring it further and further to the left you'll   84 00:07:49,200 --> 00:07:53,360 notice that those zones really start to shrink  and get tighter on the different elements and as   85 00:07:53,360 --> 00:07:58,000 I bring it up to the right I get this very large  sort of you know 10,000 foot view of the page   86 00:07:58,000 --> 00:08:02,800 where all of that data is going to be grouped  together inside of a single text zone so that's   87 00:08:02,800 --> 00:08:06,880 really not ideal we want to go back to somewhere  similar to where we started something like this   88 00:08:06,880 --> 00:08:13,200 where I've got all my different elements kind of  grouped together appropriately so the first thing   89 00:08:13,200 --> 00:08:19,040 I need to get to get going on here is the heading  structure this being my heading level one for the   90 00:08:19,040 --> 00:08:24,640 document if I simply tap “1” on my keyboard I will  change it from a text zone to a heading level one   91 00:08:25,280 --> 00:08:29,600 and I'm gonna also set these as heading level  twos and by doing that I'm just gonna hit I'm just   92 00:08:29,600 --> 00:08:34,640 gonna hit “2” on my keyboard so we can change zone  types through the drop down menu but we can also   93 00:08:34,640 --> 00:08:41,040 use a list of keyboard shortcuts Equidox is an  accessible application so it is keyboard navigable   94 00:08:41,760 --> 00:08:46,400 and as a mouse user I'm able to use those  keyboard shortcuts to really speed up my   95 00:08:46,400 --> 00:08:50,960 process so that I don't have to interact with  so many drop down menus but just after setting   96 00:08:50,960 --> 00:08:55,440 those headings to show you what we've done  if I go back to my HTML preview what you'll   97 00:08:55,440 --> 00:08:59,760 notice is I get this larger font indicating  where those headings have been identified   98 00:09:00,320 --> 00:09:06,720 so again if you are not really a remediation  expert if you're new to this you can use this   99 00:09:06,720 --> 00:09:11,680 HTML preview to almost play like a matching game  with the PDF document that you're working through   100 00:09:11,680 --> 00:09:15,440 you get this feedback in real time to know  what kind of structure you're building   101 00:09:15,440 --> 00:09:21,360 so that you don't necessarily have to understand  the complexities and the nuances of PDF tag trees   102 00:09:21,360 --> 00:09:28,000 you simply have to be able to recognize a heading  as a heading a table as a table a list as a list   103 00:09:28,000 --> 00:09:32,480 so on and so forth and you'll see those changes in  your HTML preview as you move through the document   104 00:09:34,000 --> 00:09:38,800 so the next thing I want to focus on are these  two lists that I have now this is a very simple   105 00:09:38,800 --> 00:09:44,160 straightforward list here with just four bullet  points if I if I just tap l on my keyboard that   106 00:09:44,160 --> 00:09:48,480 will change the zone type to a list and again  I can use the drop down menu but I prefer the   107 00:09:48,480 --> 00:09:53,600 keyboard shortcuts so once I've called it a list  the zone type will change and now says l in the   108 00:09:53,600 --> 00:09:59,440 upper left-hand corner and this list detection  slider will appear so similar to the zone detector   109 00:09:59,440 --> 00:10:04,960 all I have to do is move this from left to  right and what I'll get is the single zone   110 00:10:04,960 --> 00:10:10,640 has been broken into four distinct items and  that will have set up that that that element   111 00:10:10,640 --> 00:10:15,920 which was previously set as text and would  be read as like a strange run-on sentence   112 00:10:15,920 --> 00:10:20,880 but now I've actually tagged it as a list with  four distinct list items as you can see here   113 00:10:22,240 --> 00:10:26,080 now this list here is what we would call a  nested list so this is a little bit different   114 00:10:26,640 --> 00:10:32,080 where you have lists inside of list items  our list detection technology has improved   115 00:10:32,080 --> 00:10:37,760 dramatically over the past year we're actually now  employing computer vision and machine learning so   116 00:10:37,760 --> 00:10:42,960 the process is really exactly the same I just have  to drag the detection slider over a bit further   117 00:10:42,960 --> 00:10:48,320 so by just changing the zone to a list I can then  move the slider over two spaces and that will   118 00:10:48,320 --> 00:10:53,360 actually look inside of each of the list items  and it will locate that there's a separate list in   119 00:10:53,360 --> 00:10:59,120 each of them so now just by moving that detection  slider I'm able to create nested list structure as   120 00:10:59,120 --> 00:11:05,440 I can see here in my HTML preview so if you've  never tagged documents in adobe acrobat before   121 00:11:06,080 --> 00:11:13,760 nested list tagging is very tedious very slow very  manual it doesn't matter how fast of a remediator   122 00:11:13,760 --> 00:11:19,120 you are you just run into speed blocks or speed  bumps when you have to work through nested lists   123 00:11:19,120 --> 00:11:23,920 with Equidox we just have a different approach  we're able to use our proprietary technology   124 00:11:23,920 --> 00:11:29,040 our computer vision our machine learning to very  very quickly set up these types of tag structures   125 00:11:29,920 --> 00:11:34,880 and then Equidox does the hard part of exporting  this document and putting together that whole tag   126 00:11:34,880 --> 00:11:40,560 tree for us so that we don't have to really know  all of the nuances of that tag tree we simply   127 00:11:40,560 --> 00:11:45,200 have to be able to identify this as a nested  list and move the detection slider accordingly   128 00:11:47,040 --> 00:11:53,600 down below here I have a simple little table now  table our table detection technology is also very   129 00:11:54,160 --> 00:11:59,120 it's made some dramatic improvements over the past  year as well again using the computer vision and   130 00:11:59,120 --> 00:12:03,920 machine learning now for a table like this  all I have to do is draw a zone over the top   131 00:12:03,920 --> 00:12:08,240 of the entire table ignoring all of those zones  underneath I don't really care about those those   132 00:12:08,240 --> 00:12:13,360 are going to be overwritten if I then hit “T” on  my keyboard that will give me the table editor   133 00:12:13,360 --> 00:12:18,880 button that I can then open up and when I open  that up now Equidox is just isolating that table   134 00:12:18,880 --> 00:12:23,200 portion of the document and I can move this from  left to right these table detection sliders from   135 00:12:23,200 --> 00:12:27,760 left to right back and forth and if you'll notice  those green grid lines that were there before   136 00:12:27,760 --> 00:12:34,880 they are actually perfectly aligned now with the  source table so the table as it currently existed   137 00:12:34,880 --> 00:12:40,400 or as it existed just a second ago it was just a  series of text zones and everything was going to   138 00:12:40,400 --> 00:12:45,120 be read in this particular order which would have  left the table useless for a screen reader user   139 00:12:45,920 --> 00:12:52,560 now if I just save this table and close out of it  and if I refresh the entire preview page what I'll   140 00:12:52,560 --> 00:13:00,000 see is that I have a nice clean HTML table down  here where I will actually have a proper table   141 00:13:00,000 --> 00:13:05,600 structure where my column headers and row headers  and my table data will all be tagged appropriately   142 00:13:05,600 --> 00:13:09,520 that's a very simple table but the workflow is  really exactly the same it doesn't matter how   143 00:13:09,520 --> 00:13:14,560 large your table is much more complex tables can  be handled in very much the same way it's just a   144 00:13:14,560 --> 00:13:19,760 matter of using the table detection tools and then  if there's any minor adjustments such as spanning   145 00:13:19,760 --> 00:13:24,160 or setting multiple column or row header levels  that can all be done very easily through the   146 00:13:24,160 --> 00:13:29,680 table editor but that is just a quick a quick  and short example of what the table remediation   147 00:13:29,680 --> 00:13:35,200 process looks like again by comparison it is  dramatically faster than adobe acrobat where   148 00:13:35,200 --> 00:13:39,680 every single cell it needs to be adjusted it can  be it can take a very long time to work through   149 00:13:40,400 --> 00:13:44,240 tables especially longer documents where  you might have dozens and dozens of tables   150 00:13:44,240 --> 00:13:47,840 those can be week-long projects we hear  horror stories of this all the time   151 00:13:49,440 --> 00:13:55,680 now the last things to consider here are the logos  so right down here we have the Onix logo now if I   152 00:13:55,680 --> 00:14:02,800 want to describe this logo I can I can just type  in Onix logo into the alt text field I'm also able   153 00:14:02,800 --> 00:14:08,320 to artifact images as well so if I feel that an  image is just decorative in nature meaning that   154 00:14:08,320 --> 00:14:13,840 it's maybe the same logo repeats on every page I  can simply hit backspace on my keyboard and that   155 00:14:13,840 --> 00:14:18,160 will remove it from the tagged reading order won't  remove it visually from the PDF but it will remove   156 00:14:18,160 --> 00:14:22,480 it from the tagged reading order so that I don't  have to then provide an alt description for it   157 00:14:23,200 --> 00:14:27,920 so after making that change all I have to do now  is refresh the reading order because I've drawn a   158 00:14:27,920 --> 00:14:33,600 couple of zones manually and by doing that when  I take a look at the HTML preview I will see a   159 00:14:33,600 --> 00:14:38,320 nice clean structure here a pretty big difference  compared to where we started but this document is   160 00:14:38,320 --> 00:14:43,600 ready to go it's ready to be exported and then  distributed or posted to your website that all   161 00:14:43,600 --> 00:14:47,440 of the tag structure that comes out of this  document will match exactly what we're seeing   162 00:14:47,440 --> 00:14:53,840 here our headings our list structure our tables  and our image down here with the logo described 163 00:14:55,920 --> 00:14:59,840 okay so that's just a quick crash  course through what a simple   164 00:15:00,400 --> 00:15:05,040 PDF remediation process can look like especially  on a document where you have mixed content with   165 00:15:05,040 --> 00:15:10,080 lists and tables and different elements we're  happy to go through more samples with you if   166 00:15:10,080 --> 00:15:13,840 you'd like to have your own personalized  demo maybe taking a look at your documents   167 00:15:13,840 --> 00:15:18,080 please feel free as I mentioned before reach  out to us we can get that scheduled right away   168 00:15:19,600 --> 00:15:23,360 now to finish off the entire process to take  the document out all I would do is go to the   169 00:15:23,360 --> 00:15:28,640 output tab choose PDF as my format type  and then I can hit the generate PDF button   170 00:15:28,640 --> 00:15:34,240 and this will then produce a brand new document  for me now this when it opens up in my browser you   171 00:15:34,240 --> 00:15:38,480 will notice that nothing is visually changed  about this document it's exactly the same   172 00:15:38,480 --> 00:15:43,040 but everything that I built there in that tag  structure will be exported with this document   173 00:15:43,040 --> 00:15:49,280 so visually it looks exactly the same but it is  actually a new PDF that has been properly tagged   174 00:15:51,200 --> 00:15:55,200 all right so another another element  or another new feature that I wanted   175 00:15:55,200 --> 00:16:00,080 to make sure that I focused on was  the our what we call zone transfer   176 00:16:00,880 --> 00:16:07,280 so I actually imported two documents that are the  exact same document in this case and one of the   177 00:16:07,280 --> 00:16:11,360 one of the documents I already remediated so let's  just take a look at this first version right here   178 00:16:13,040 --> 00:16:18,720 so this document here I've already kind of gone  through and I've set up some some basic tagging   179 00:16:18,720 --> 00:16:26,240 my headings my heading level twos my reading order  everything has been set up now what I did earlier   180 00:16:26,240 --> 00:16:32,560 was I actually went to the output tab and I chose  the zones tab and I downloaded those reading zones   181 00:16:32,560 --> 00:16:38,320 now those reading zones as I've been talking about  for the last few minutes they all have basically   182 00:16:38,320 --> 00:16:42,800 coordinates so they have zone properties they have  whatever zone type they are their location on the   183 00:16:42,800 --> 00:16:49,600 page everything all of that information about each  of those zones can be saved and then applied to a   184 00:16:49,600 --> 00:16:55,920 different version of this document so think about  documents that are very templatized so documents   185 00:16:55,920 --> 00:17:03,840 that you're producing weekly or monthly I i think  of like rate sheets for a bank or a credit union   186 00:17:04,560 --> 00:17:09,600 where it's the exact same document it's just the  information inside of the table changes from month   187 00:17:09,600 --> 00:17:14,800 to month well these types of documents you can  remediate them one time and then apply that zone   188 00:17:14,800 --> 00:17:21,920 layout to future iterations of those documents  other examples of this might be meeting minutes   189 00:17:21,920 --> 00:17:26,320 where you have like a microsoft word document and  every week at the meeting you add three or four   190 00:17:26,320 --> 00:17:31,840 new pages to it and you hit save as PDF and then  ultimately that PDF needs to be posted publicly   191 00:17:32,640 --> 00:17:37,840 well you can apply last week's zones to that  new version of the document and then just go to   192 00:17:37,840 --> 00:17:42,640 those new pages where that where those additional  PDF pages have been created and remediate those   193 00:17:42,640 --> 00:17:47,680 as normal this is actually a dramatic time saver  because you're really just spending a few seconds   194 00:17:47,680 --> 00:17:52,720 to instantly apply a zone layout from an  old version that you already remediated   195 00:17:52,720 --> 00:17:58,080 to a new version I can go on and on with different  examples many different many different clients of   196 00:17:58,080 --> 00:18:04,400 ours have different ways of using it for another  common one is if you notice that there's a typo   197 00:18:04,400 --> 00:18:09,040 or a spelling mistake you've already remediated  a PDF then you have to go back to the source file   198 00:18:09,040 --> 00:18:14,560 make a change and then you can just upload it or  import it into Equidox and then apply that same   199 00:18:14,560 --> 00:18:19,520 zone layouts to that new version without having  to go through and touch every one of those dock   200 00:18:19,520 --> 00:18:24,560 every one of those pages and starting over  from scratch so I've downloaded the zones   201 00:18:24,560 --> 00:18:29,840 from this from this original version of of the  of the document that I've that I imported that   202 00:18:29,840 --> 00:18:34,560 I imported and remediated earlier and now I have a  new version of this document so this this document   203 00:18:34,560 --> 00:18:40,000 down here it's titled version 2 for zone transfer  what I can do is I can go to the zone transfer   204 00:18:41,120 --> 00:18:46,560 button here and then I can choose my files or I  can go into my files and I can go into my zone   205 00:18:46,560 --> 00:18:51,680 transfer tab and here's that here are those zones  that I downloaded earlier it's in a .zip folder   206 00:18:51,680 --> 00:18:58,000 and if I just select that file and I hit open what  will happen is I can then hit the upload button so   207 00:18:58,000 --> 00:19:03,680 I've chosen the file and I hit the upload button I  get this green pop-up down here in letting me know   208 00:19:03,680 --> 00:19:09,120 that the zone transfer is complete so that  zone layout has been applied from one version   209 00:19:09,120 --> 00:19:14,160 of the document to this new version so that  when I go back into my second version here   210 00:19:15,920 --> 00:19:19,680 this is the one that was not remediated  previously you'll notice that the zone layout   211 00:19:19,680 --> 00:19:24,480 is exactly the same so I don't have to go back  and start over from scratch and treat this page   212 00:19:24,480 --> 00:19:30,800 exactly the same as I did just 20 minutes before  this webinar started so consider that workflow if   213 00:19:30,800 --> 00:19:36,720 you have you know a an annual report and you have  a rough draft version of it and the designers are   214 00:19:36,720 --> 00:19:41,680 rushing to make changes and it's 200 pages long  you can remediate it ahead of time and then apply   215 00:19:41,680 --> 00:19:45,440 those zones to that version that they provide  to you at the very last second right before it   216 00:19:45,440 --> 00:19:49,840 needs to be posted there are so many different  ways to use that feature it's a huge time saver   217 00:19:50,720 --> 00:19:55,280 it really will minimize the the impact  that that well that remediation can have   218 00:19:55,280 --> 00:19:59,200 when you're dealing with like those templatized  documents or those repetitive documents that are   219 00:19:59,200 --> 00:20:05,840 created all the time you can really use that zone  transfer feature to your advantage to to minimize   220 00:20:05,840 --> 00:20:11,120 the amount of time you're spending on these  documents okay so that's the that's a quick   221 00:20:11,120 --> 00:20:16,240 crash course through the zone transfer tool again  we're happy to discuss that in more length if you   222 00:20:16,240 --> 00:20:20,480 have any questions about it or would like to learn  more about how that can work for your documents   223 00:20:21,920 --> 00:20:28,800 another another improvement that we've made  an update to Equidox is we have the ability to   224 00:20:29,920 --> 00:20:38,560 better handle tables of contents now so tables of  contents are can be a very tedious element to to   225 00:20:38,560 --> 00:20:45,360 tag they oftentimes will have a lot of links in  them they can be just very complicated to work   226 00:20:45,360 --> 00:20:50,720 through every one of these elements needing  to link to a specific page in a document it   227 00:20:50,720 --> 00:20:57,280 can be quite a lot to untangle so what we've what  we've done is we've leveraged that that new tool   228 00:20:57,280 --> 00:21:04,480 the or the list detection technology we've sort  of re-calculated it to be able to better detect   229 00:21:04,480 --> 00:21:10,400 what tables of contents look like in a lot of ways  they act like a list but they're not really a list   230 00:21:10,400 --> 00:21:15,200 they're supposed to be treated a bit differently  so what we can do now though is we can use that   231 00:21:15,200 --> 00:21:21,440 computer vision and machine learning to very  quickly to very quickly tag tables of contents   232 00:21:22,240 --> 00:21:27,680 and and speed up the amount of time that you're  spending on these types of pages there's many   233 00:21:27,680 --> 00:21:33,520 documents that I see where the table of contents  page might take longer to remediate than the rest   234 00:21:33,520 --> 00:21:39,360 of the document combined but no longer is that  the case we have a better solution for it so what   235 00:21:39,360 --> 00:21:43,840 I'm going to do is I'm going to just consolidate  this entire table of contents into a single zone   236 00:21:44,720 --> 00:21:48,160 so I'm going to put everything  inside of just this one zone here   237 00:21:48,160 --> 00:21:52,560 and I'm going to change this zone  type from text to a table of content   238 00:21:54,000 --> 00:21:57,920 and once I've done that you'll notice it looks  similar to the list detection zone where you have   239 00:21:57,920 --> 00:22:02,960 that green bar and then the table of contents  detector will appear down here on the left   240 00:22:02,960 --> 00:22:10,240 hand side now if I just move this from left to  right what I'm able to do is I'm able to capture   241 00:22:10,240 --> 00:22:15,440 all of those different elements similar to the  list detector and then the idea being that if I   242 00:22:15,440 --> 00:22:22,800 go into my HTML preview it will look very similar  to a list but it can actually be treated a bit   243 00:22:22,800 --> 00:22:27,760 differently we're actually going to actually link  these to individual pages now so this was not a   244 00:22:27,760 --> 00:22:32,960 linked table of contents originally but what I can  do is I can click inside these individual elements   245 00:22:32,960 --> 00:22:37,600 and if this if this element here is  supposed to be directed towards page one   246 00:22:38,160 --> 00:22:43,520 well I can then choose to link this to a page  with this check box down here and I can say that   247 00:22:43,520 --> 00:22:49,200 I want this to go straight to page one I can then  double click inside of this item link to page two 248 00:22:52,640 --> 00:22:56,400 and then I can double-click  here linking to page 3. 249 00:22:59,280 --> 00:23:06,320 so you can repeat these steps moving down the  line but when you get to the actual HTML preview   250 00:23:06,320 --> 00:23:09,680 what you'll notice is now you actually have  hyperlinks for those three elements where I've   251 00:23:11,280 --> 00:23:16,240 did I refresh the page there so if you if  you click on these elements now they would   252 00:23:16,240 --> 00:23:22,000 actually in theory direct you to the page  where it's destined for so you would repeat   253 00:23:22,000 --> 00:23:28,000 that same process throughout the entire series  of elements here of maybe about 20 different   254 00:23:28,000 --> 00:23:33,120 table of contents items and when you export the  document it will be tagged properly with the TOC   255 00:23:33,680 --> 00:23:40,160 in the TOC I tags and all of these different  individual table of contents items will direct   256 00:23:40,160 --> 00:23:44,960 that end user to the specific page where it's  pointing towards so you would just work your   257 00:23:44,960 --> 00:23:50,800 way through the the table of contents linking the  elements to different pages it's very very quick   258 00:23:50,800 --> 00:23:57,280 and easy by comparison and we actually have an  even more important feature that can help you   259 00:23:57,280 --> 00:24:01,360 that can speed this up even even a bit more  so if I just jump to page two really quickly   260 00:24:03,120 --> 00:24:07,440 I already I already played around this page a  little bit now this is a brand new feature of ours   261 00:24:08,160 --> 00:24:13,040 so we are it you know it's it's definitely  something that we are always looking to   262 00:24:13,040 --> 00:24:18,960 improve upon and we love it when our users love to  like interact with this tool and give us feedback   263 00:24:18,960 --> 00:24:22,800 because it helps us to improve it  in future iterations of Equidox   264 00:24:23,600 --> 00:24:30,000 but what I if you notice here if I zoom in a bit  there are in this in this particular example there   265 00:24:30,000 --> 00:24:38,400 are the series of periods that kind of just scan  across and this is a very common a very common   266 00:24:38,400 --> 00:24:42,480 layout for a table of contents where you have  the table of contents item and then repetitive   267 00:24:42,480 --> 00:24:46,640 characters that will move all the way over to  the far right side so you can get all of your   268 00:24:46,640 --> 00:24:52,080 page numbers perfectly aligned despite how many  letters or characters there are in the item itself   269 00:24:53,600 --> 00:24:59,840 this can cause a lot of problems for screen  reader users because these periods are actually   270 00:25:00,480 --> 00:25:04,000 going to indicate to a screen  reader to just have a long pause   271 00:25:04,640 --> 00:25:09,280 so the screen reader will read table of contents  and then it could be depending on the speed at   272 00:25:09,280 --> 00:25:15,280 which they're reading it could be several seconds  before it actually gets over here and reads one   273 00:25:16,240 --> 00:25:23,200 so the table of contents detection tool what  it looks for now is inside of the items it's   274 00:25:23,200 --> 00:25:28,800 finding those repetitive characters and it is  automatically going to artifact them for us   275 00:25:29,520 --> 00:25:35,200 so these checkered boxes here they were identified  earlier when I was playing with this document   276 00:25:35,200 --> 00:25:41,200 but if I go to the HTML preview you'll notice that  I don't have any of those periods here which would   277 00:25:41,200 --> 00:25:47,920 be causing a big concern for screen reader user as  they're trying to reach the table of contents it   278 00:25:47,920 --> 00:25:53,280 could take them five to ten minutes to get through  because of all of these long strings of periods   279 00:25:53,280 --> 00:25:57,520 are going to be treated as just very very long  pauses but because we're able to automatically   280 00:25:57,520 --> 00:26:02,960 detect those and automatically artifact them we  are really cleaning this page up and again it's   281 00:26:02,960 --> 00:26:07,680 just a matter of using that table that that  detection slider moving it from left to right   282 00:26:07,680 --> 00:26:12,720 and letting the artificial intelligence just do  its job so again looking at the HTML preview you   283 00:26:12,720 --> 00:26:20,080 can see we don't have those periods it's a huge  improvement on the usability of the document and   284 00:26:21,200 --> 00:26:27,520 spending a couple of minutes on this page versus  maybe spending an hour on it previously it's a   285 00:26:27,520 --> 00:26:33,840 huge time saver and will really really allow you  to move quickly through these documents as long   286 00:26:33,840 --> 00:26:39,280 as doc documents get longer they have tables of  contents in them this is no longer a problematic   287 00:26:39,280 --> 00:26:46,800 type of page it is an easy page to work through  because of this new tool okay so those are kind   288 00:26:46,800 --> 00:26:53,520 of the main things that I wanted to focus on  in the the demonstration today as I said before   289 00:26:55,520 --> 00:27:01,520 if you would like to reach out and speak to  us directly we love giving demonstrations I   290 00:27:01,520 --> 00:27:06,880 love looking at your documents and working through  your examples things that might be more applicable   291 00:27:06,880 --> 00:27:12,640 to to your organization please feel free to  reach out to us at EquidoxSales@Onixnet.com   292 00:27:13,280 --> 00:27:21,200 or www.Equidox.co and as I said we are we are very  active on social media so please follow us there   293 00:27:21,200 --> 00:27:27,280 and interact with us and there's also a short  survey that I believe tammy will be sending out   294 00:27:27,280 --> 00:27:34,160 directly after this meeting we would love to get  some feedback from you whether it be on upcoming   295 00:27:34,160 --> 00:27:40,240 topics how did you like this webinar did you find  it useful and informative please let us know your   296 00:27:40,240 --> 00:27:44,800 thoughts we would we'd love to hear from you in  any capacity so thank everyone for joining us   297 00:27:44,800 --> 00:27:49,840 today and we hope to see you back next month. [Tammy Albee] I would like to definitely   298 00:27:49,840 --> 00:27:56,880 second any requests for topics we really want to  make sure that these webinars are helping you guys   299 00:27:57,440 --> 00:28:02,160 and making things easier for you so if there are  any topics that you would really like us to cover   300 00:28:02,160 --> 00:28:15,840 please give us that feedback in the survey  or you can email us thanks see you next time!