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My name is Dan Tuleta, sales engineer 
for Equidox PDF accessibility solutions,  

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and this is a demonstration of our 
Equidox PDF remediation software.  

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Equidox makes PDF remediation up to 90% faster 
and easier using AI-powered smart detection tools  

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to make your documents accessible, usable, 
and ADA compliant. Let's get started!

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When importing documents, the user has two 
options. PDFs can be uploaded from the hard drive  

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or imported directly from the URL. The ability 
to import from URLs is especially helpful if a  

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website accessibility scanner audit has located 
various PDFs scattered across the website.  

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Those URLs can be quickly copied 
and pasted which eliminates the  

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need to individually search for and 
download all of the inaccessible PDFs.  

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In this instance, I'm going to upload a file from 
my hard drive by dragging and dropping it into  

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this gray area. When the document finishes 
uploading the blue import button will appear.

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While the document is importing Equidox analyzes 
the source file to help us in our remediation  

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workflow. If there is existing tag structure, 
Equidox will import those existing tags.  

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If there is no existing tag structure, 
Equidox will automatically detect  

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text links and image elements in the document 
to give us a head start on the remediation.  

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Equidox will also check for form fields 
pages requiring optical character recognition  

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commonly referred to as OCR and metadata 
that is embedded in the source document.  

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When we return to the main document list the 
file we just imported appears at the very top  

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and is ready to be worked on at any time. When 
I select a page to work on in Equidox, the first  

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thing I notice is the large yellow reading zone 
that is covering all of the content on the page.  

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Because this document was previously tagged, this 
reading zone indicates that the entire page was  

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grouped together as one single P-tag which is 
very difficult for an end-user to work with.  

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To help the remediator better understand the 
structure that they are building, we have a  

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Preview button that opens in a separate tab an 
HTML rendering of the page that you are currently  

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working on. When I open the Preview for this page 
I can see that all of the content, including the  

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text, headings, and the list are grouped together 
as a single paragraph, which is unacceptable.  

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If I return to the document editor, I will 
navigate to the Page Tab on the left-hand side. On  

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the Page Tab is one of the most important features 
in Equidox. And this is the Zone Detection slider.  

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If I move this slider back and forth, I am 
indicating that I do not want to rely on  

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the existing tag structure and I would prefer 
Equidox to redetect the structure of the page  

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automatically. This will reset my reading zones 
with a layout that is much more consistent with  

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the design of the page. And if I return to 
the HTML preview, I will see that I now have  

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individual paragraphs instead of the 
single large cluster that I previously had.  

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The next step for this page is to adjust the 
zones that do not classify as the default  

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text zone. I have headings and a 
small list that need to be identified.  

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First I will select the zone 
that contains my Heading level 1.  

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I can set this to a heading through the 
drop-down menu or by using my keyboard shortcut  

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by pressing the “1” key. I have changed 
it from a text zone to a heading level 1,  

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and I will apply the same shortcut to these 
other zones that contain my heading level 2s,  

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by pressing the “2” key. I have now 
identified them as heading level 2.  

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When I return to my HTML preview, I will 
see that the font size has increased  

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to help confirm that my headings have 
been identified for this page. If a  

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document is consistently formatted and designed, 
a heading template can be set with this checkbox  

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to automate the process of setting the 
headings throughout the entire document.

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The last remaining element on this page that 
requires my attention is this list. In order  

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to properly tag this list, I can change the zone 
to a list through the drop-down menu or again by  

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using my keyboard shortcut. Hitting the “L” key 
will change the zone to a list and present me with  

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another slider tool that is used for automatic 
list detection. If I move this slider from left to  

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right, the list items will be instantly detected 
by Equidox, which can be seen by these grid lines.  

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When I return to the HTML preview, I will see 
that instead of a single paragraph grouping  

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together the list items I now have a single 
list that contains six individual items.

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Nested lists typically take a lot of additional 
effort to remediate compared to standard lists.  

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But luckily we have Equidox and our artificial 
intelligence-powered List Detector to make this  

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fast and easy. My first step is to change the zone 
from a text zone to a list by hitting “L” on my  

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keyboard. Then I can move my List Detection slider 
from left to right to trigger the artificial  

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intelligence to analyze the zone and locate the 
list nested inside of the main list items. When I  

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check the HTML preview, I can confirm that I have 
created a nested list in just a couple of seconds.

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The same process can be applied to larger and more  

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complex nested lists thanks to the 
power of artificial intelligence.

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Another critical element in PDF documents that 
can be notoriously difficult and time-consuming  

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to remediate are tables. Equidox has a 
drastically improved way of generating table tags  

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which can save remediators countless hours 
of struggling with complex table tag trees.  

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To begin I will click and draw a 
zone covering the entire table.

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I can then change the zone to a table through the 
drop-down menu or by using my keyboard shortcuts  

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and pressing the “T” key. Once the zone has been 
changed to a table I can then press the blue Table  

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Editor button which will isolate the table and 
present me with additional table editing features.  

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For simple tables such as this, I can use 
my AI-powered smart Table Detection sliders  

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to instantly identify rows and columns.

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All that's left to do now is a quick check of the 
HTML preview which will show a perfect HTML table.

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For more complex tables, the process is very 
similar but may require a couple of additional  

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but simple steps. For example, this table 
contains two levels of column headers and the  

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top row also requires spanning to join the four 
corresponding columns to create a single cell.  

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I will use my AI-powered Detection sliders 
to instantly create my rows and columns.

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My next step is to change my column header from 
the default 1 to 2 to indicate that there are two  

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rows of column headers. Lastly, I will complete 
the span by clicking in this cell, holding Shift  

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on my keyboard, and clicking in this cell. I can 
then press the Span button or “S” on my keyboard.

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When I check the HTML preview 
I will see a perfect table.

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Once I am finished with the remediation, the final 
step is to export the document from the Document  

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Detail page. I will navigate to the Output tab. I 
have three options for export formats: HTML, ePUB,  

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and most popular PDF. When I click “Generate PDF” 
Equidox will compile a new PDF document for me  

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which will be automatically tagged based on 
the reading zones I have structured during my  

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remediation process. If there are errors in the 
document, such as illogical heading structure  

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or an image without alt-text, Equidox will give 
me a warning message and a link to the page  

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where the error has been located, so that I can 
correct the mistake and re-export the document.  

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Since there are no errors in my zone 
structure, no warning messages will appear  

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and I now have generated an accessible 
and compliant PDF document using Equidox. 

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These are some of the most time-saving AI-powered 
features of Equidox PDF remediation software.  

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We also offer expert PDF remediation services. 
Our team uses Equidox software and a rigorous  

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validation process to remediate your PDFs and 
ensure that they are accessible and usable.  

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For more information about how Equidox Software Company can help you 
 
with PDF accessibility
 
Email us at EquidoxSales@equidox.co

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Or give us a call at
 
216-529-3030
 
Or visit our website at www.equidox.co