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[Dan Tuleta] All right, well welcome everyone
to another edition of Equidox Webinar Wednesdays.

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It's just about two o'clock, so I think we
should get started.

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Now for anyone that has joined us before,
we really appreciate you continuing to attend

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these webinars to learn a bit more about document
remediation and Equidox.

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So today's presentation is going to be talking
about refining and designing a workflow for

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attacking these documents from a remediation
standpoint.

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So as always please feel free to reach out
to us at any given time through Our website

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is www.Equidox.co.

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So we do encourage follow-up questions or
feedback for these webinars and if you'd like

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to see any personalized demonstrations of
Equidox, maybe more tailored to your specific

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workflow, please feel free to reach out to
us.

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We would love to start a conversation with
you.

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Now in terms of document remediation, if you
are assigned with remediating documents…

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if this is your everyday job… or if this
is just a one-off project, maybe that that

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you've been asked to complete as a content
creator, there's a few things to consider

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in the pre-flight process.

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So before you get started with remediating
a document, one of the first things that I

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like to look at is how many pages are there,
If there are just one or a couple of pages

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in this document, you know, then then you
can kind of just power through it and just

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kind of approach it by just opening the document
up and taking a look at what you have and

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start working on it.

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Now if there are a lot of pages in this document,
typically I like to take a few minutes to

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just investigate what the document is compiled
of.

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Because you might choose to be a little bit
more strategic and tactical in how you approach

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that document.

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Because there could be a number of things
that you could consolidate…

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steps along the way that will eliminate redundancies
and, you know, forcing you to repeat steps

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page after page.

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So we'll take a look at a few of those things
later on during the demonstration.

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Now another thing to consider is how complex
is the content?

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Now a document might have a lot of pages,
but if you consider a document maybe that's

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just all text, for example, where you just
have a series of paragraphs page after page

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after page…

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The great thing about Equidox is its ability
to auto-detect that type of content.

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And it's going to do a lot of the heavy lifting
for you.

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So the complexity of the content does have
a lot to do with your workflow as you remediate.

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Now a 100-page document made up entirely of
text elements could be easier than a 10-page

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document although it's much longer.

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A 10-page document might have very technical
engineering drawings, or very complex elements

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that take more actual work
to tag properly.

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So something to look at is the complexity
of the content.

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To kind of build out the workflow in your
head before you get started.

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Another thing that I look at is, is the design
and the formatting of the document consistent

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throughout?

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So is this document coming from a template?

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Is there a consistent use of heading structure
throughout?

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Are the lists properly formatted throughout
the document?

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How consistent is this page after page?

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Sometimes I see documents which are almost
like a Frankenstein document.

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Where it's a series of pages that have come
together from various locations.

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There's nothing consistent about them.

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Every page is unique, and every page has to
be treated like as its own individual puzzle.

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So it's just important to note if there's
consistent formatting throughout the document.

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There are ways within Equidox to consolidate
steps and to eliminate some redundancies so

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that you don't have to repeat the same exact
steps page after page.

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Now another thing that I look at always, is
if there is existing tag structure associated

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with the document.

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And existing tag structure could be good or
bad.

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Now many documents, depending on where they
come from… for example, Microsoft Word being

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a very common one, when you hit “Save as
PDF” coming out of Microsoft Word oftentimes

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there is an automated tagging process where
Microsoft Word will attempt to convert that

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word file into a PDF and generate some automated
tags throughout that process.

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Now that can be good or bad, depending on
the way that the document was put together.

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But the point is that you don't really know
what you're going to get during that conversion

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process from Microsoft Word into PDF.

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Because how those how those tags are generated
is basically a mystery to the user.

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You just have to kind of wait and see what
you get.

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There are of course many things that you can
take into consideration when you're designing

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your documents to improve the accessibility
of them when you do convert them into a PDF.

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But they still need to be looked at because
PDF and Word are different formats and they

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just have different ways of marking up documents
from an accessibility standpoint.

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So just because your Microsoft Word document
is technically accessible, it does not mean

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that the PDF that that generates is going
to be automatically accessible.

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So you still need to take into consideration
that the existing tags that were generated

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automatically through Microsoft Word, they
might still need to be touched up or adjusted.

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Now there are other documents that a that
may have been remediated at some point in

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their life cycle where someone might have
opened the document in Adobe Acrobat and pressed

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auto tag and just kind of crossed their fingers
and hoped that they got some sort of usable

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tag structure.

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This can be something that is going to cause
you more problems than be of service.

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So these are just things to look at.

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If you have existing
tag structure.

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What is the quality of those existing tags,
and are they worth maintaining, or is it better

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to just use Equidox and start from scratch?

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Because of the automation and all of the tools
that Equidox gives you to tag documents, there

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are many instances where it can be easier
to just start over rather than trying to rescue

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poor existing tags.

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Another feature that or another aspect that
I like to look at is does the document require

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OCR?

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And OCR stands for Optical Character Recognition.

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This can be relevant for documents that are
scanned, for example, or documents that might

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contain infographics that have text that is
actually locked inside of images.

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Now OCR certainly adds another layer of complexity
to remediation because in order to make these

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documents compatible with screen readers and
machine-readable, an image is simply an image.

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We need to extract text from it if there is
in fact text inside of it.

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So if you have a document where someone took
an old newspaper and ran it through a scanner,

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technically that document can come out of
that scanner as a PDF.

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But it is simply just an image as far as a
machine reader is concerned.

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So that this requires an extra step called
Optical Character Recognition, where you're

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actually analyzing the image and extracting
the usable searchable, selectable text from

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it.

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So you have to run this OCR process to extract
that text, which can take it can take a little

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bit of extra time, but this is just sort of
the nature of the of the format.

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If you're dealing with scanned images then
you have to take the time to make sure that

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you are extracting the content from it in
order to make it machine readable.

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Another thing to consider is are there form
fields present?

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So documents PDF documents that are intended
to be fillable forms oftentimes will have

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form fields present within them.

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And this is another element that does take
a little bit of extra care because form fields

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need to have what are called Tooltips applied
to them.

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So if you find that there are form fields
in the document, that's another thing to be

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aware of and another thing to sort of budget
your time and your workflow around… making

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sure that you that you take the time to properly
handle those form fields.

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And then one of the last things that I like
to look at are the images.

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So if there are images present in the document,
which many times there will be, how many images

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are there?

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About how many images per page are there?

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I mean, are these images informative are they
technical or are they something that are just

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decorative?

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Now decorative images could be things like
repetitive logos…

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they could be like watermark… or background
images…

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they could be stock images.

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So some sort of brochure where you just have
two people bending over a computer smiling

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at the computer screen…

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These are sorts of like stock images that
are not actually adding any content a contextual

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value to the document itself.

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They're simply there for the aesthetics and
to take up some space and maybe balance out

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the page.

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So not all images require alt text, but that's
up to the remediator to determine…

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If there are images, what kind of alt text
and what kind of effort do you have to make

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to apply that alt text?

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Perhaps the image… the document is full
of technical images.

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Maybe this is like engineering content where
you have a bunch of complex diagrams and graphs

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and charts.

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If you're just the remediator and you're not
the subject matter expert, you might need

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to incorporate someone who knows more about
that subject than you to help you with the

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alt text writing.

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So these are just things to consider as you
are going through your remediation and as

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you're developing your workflow throughout
that document.

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Now some collaboration ideas!

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Because Equidox is a web-based application,
there's a collaboration aspect built into

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the tool.

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So we can actually work together and share
documents through the Equidox platform.

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And because we work on a concurrent user licensing
model, that means you can have multiple people

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logged into the account, into the same account
simultaneously, and you can even have multiple

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people working together on the same document
simultaneously.

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So Equidox gives you the ability to share
documents with other users or groups and you

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can actually divide and conquer.

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So let's say you have a 200-page document
and it's got a very tight deadline.

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You know, you'd like to get it posted by the
end of the day.

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Well rather than one person having to hunch
over their computer all day and kind of panic

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about this very large dense document, you
might have five different users and everyone

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takes 40 pages.

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And then you can kind of power through that
document in an hour or two, rather than having

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one person have to stress out and clear their
calendar to make sure that they can get through

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it.

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So this is all made possible because this
is a cloud-based application.

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Being able to share the document and even
have multiple users working together simultaneously

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has a lot of advantages built into it.

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As I mentioned before, images could require
subject matter experts so depending on your

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background or the nature of the document these
images that are contained in the document

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might be so complex that you're not exactly
sure how to provide an accurate alt description.

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So that again, the advantage of being web-based,
is you could send the URL for the page over

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through an instant messenger or through an
email to one of your colleagues, or one of

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your teammates who might be more familiar
with the content, and just ask them to take

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a few minutes to provide alt text for those
images.

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And then you can do the rest of the tagging
of the documents.

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So from a structural standpoint, you can set
your reading order, and your headings, and

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your lists and your tables, but those images
that require that alternate text you might

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not be comfortable trying to provide that…

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If they are very technical or very complex
images…

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so you can get someone else involved in that
workflow.

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Because this is cloud-based, they can be working
on that alt text while you are working on

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the rest of the document.

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And also in the Equidox application, there
is a validation tool, and a Page Notes feature,

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so assuming that you're working together with
a large team on a specific document, you can

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use the validation tool to essentially mark
pages as complete.

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So that you can avoid redundancies…

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so someone isn't coming into a page and making
adjustments and changing things that have

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already been marked as validated.

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And then also the Page Notes feature is a
way of just leaving yourself or other users

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a note.

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Perhaps you skipped over an element because
you weren't sure how to approach it, or you'd

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like to just have some sort of communication
with your colleagues as to what happened on

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that specific page, or how you decided to
approach it.

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Where they might be able to sort of replicate
that process on other similar pages.

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And Equidox will give you a consolidated list
of all of these various page notes that you

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take throughout the throughout the document.

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And whether you're an Administrator or a power
user, and you have less skilled less trained

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workers working underneath you, you can very
quickly look through the page notes and make

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sure that everything has been addressed.

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If there were questions, or if there were
issues, you can always just follow up in the

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in the application and look at that specific
page and make sure that that issue was addressed.

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And we'll go through that as well in the demonstration.

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Now eliminating repetition.

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So, if we have a lot of different tools built
into Equidox that allow you to programmatically

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apply things to all pages.

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So, if you are an existing Equidox user or
perhaps you've seen a demonstration before,

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you're probably familiar with our Zone detection
slider.

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So this is a tool that will redefine or detect
the reading zones within a document.

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And if you find that you have a pretty consistent
formatting throughout the entire document,

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you can apply this to all pages.

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Now the same thing can be done for the reading
order.

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So if you have, for example, every page in
the document is a two-column reading order,

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you can choose two columns as that reading
order and hit “Apply to all pages” and

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then Equidox will programmatically set that
two column layouts to every one of those pages.

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We also have the ability to set up a heading
template.

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So again, assuming that the document is consistently
formatted and designed throughout, you can

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actually identify your heading hierarchy.

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So for example if you find that your heading
level twos are all in the same font style,

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the same font characteristics, you can hit
a simple checkbox and Equidox will programmatically

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look forward in the document and identify
all of the different areas of the document

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where you have that same font style and will
automatically apply that heading level two

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for you.

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And that can be done for all of your various
heading levels.

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We also have an “Ignore” feature.

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The Ignore feature is the ability to bulk
artifact repetitive elements in a document.

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So if you have a footer or a header (maybe
it's like a revision date or a serial number,

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something that is just continuously repeating
on every single page) you don't necessarily

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need to tag that on every page.

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And you can use the ignore feature, if it's
located in the same location, to bulk artifacts

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all of that information throughout the entire
document.

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So that you're not feeding this redundant
information to the screen reader user page

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after page after page.

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Now another important part of this is to keep
a rhythm.

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So, I find when I’m working on longer documents
particularly, that remediation can be a very

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rhythmic process.

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So if you have similar layouts and designs
throughout the document, a lot of those pages

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will require the same techniques.

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And once you get through a handful of pages,
you will start to eliminate redundancies and

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consolidate steps.

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So that you can start just eliminating, literally
eliminating clicks.

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And if you're if you're doing a high volume
type of project where you have a lot of pages

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to get through, if you can eliminate a handful
of clicks or a handful of steps on every page,

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that really adds up to a lot of time savings
at the end of that document, or the end of

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that project.

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So, as you get into a rhythm, I find it's
very helpful to try to stay within that rhythm.

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And then the outlier type of pages, perhaps
you come across a page where you have a completely

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different layout, or there's a large infographic
or a flow chart or something that is completely

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different than the pages that you've been
previously working, on you can always skip

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over that page and just return to it at the
very end of the process.

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So rather than disrupting that flow that you've
just developed for the previous 10 or 20 pages,

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you can just skip over it and go back to that
flow chart or back to that infographic that

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requires a lot of extra work.

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And then you can kind of finish off the document
at the very end by addressing that outlier

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type of page at the very end of the workflow.

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Now another part of Equidox is validating
as you go.

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And this is something that we will also cover
in the in the demonstration when we get to

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it.

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So the HTML preview, if you've used Equidox
before I’m sure you're familiar with this,

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but the HTML preview is a way of checking
the structure that you've built on the page

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in terms of reading order, your headings,
lists, tables.

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All of that information that you have structured
in that remediation process will be previewable

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in the HTML preview page.

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And this is a way of just checking your work
before moving on to a subsequent page.

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So, you'll get a lot of feedback from the
application as you're going through at the

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page level.

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And if you're struggling with a certain page,
you can always revisit it and finish it off

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at the very end.

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So, it's just a way of checking your work
as you go.

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Also when you are finished working through
a document, when you export the PDF, Equidox

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will run a series of accessibility checks
on that export.

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Now the bullet points here on the slide…

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this is not a comprehensive list of everything
that it is checking for, but just a few examples

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00:18:47,280 --> 00:18:52,049
of the things that it's looking for are missing
alt text for images… if you have illogical

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reading orders or logical heading structures…

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00:18:55,030 --> 00:18:59,850
invalid merges… for example, if you are
trying to merge a list with a text zone, for

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example…

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00:19:01,549 --> 00:19:07,220
And then the errors that Equidox finds throughout
this accessibility check, they are directly

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linked to the specific page where it was found
on.

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And they give you a clickable link where you
can just select the link and go straight to

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the page where that error was found.

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And then you can make your correction in Equidox
and then just re-export the document once

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you've worked through all of those errors.

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So this accessibility check that we are applying
on export, as I said it's not a fully comprehensive

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accessibility report that you are getting…

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We still highly recommend using third-party
validation tools and especially screen readers.

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Screen readers to replicate exactly what a
screen reader user is experiencing when they're

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working with this document.

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00:19:47,600 --> 00:19:49,650
Now automated accessibility checking…

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00:19:49,650 --> 00:19:54,570
it can be automated to a certain degree but
there are many, many different elements that

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it can miss because it's simply looking for
technical requirements.

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00:19:59,929 --> 00:20:04,890
But it's not actually able to replicate what
an end user is going through with a screen

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00:20:04,890 --> 00:20:05,890
reader.

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00:20:05,890 --> 00:20:10,020
So it's very important to make sure that you
are that you are checking your work as you

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00:20:10,020 --> 00:20:11,980
as you export the document.

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00:20:11,980 --> 00:20:17,110
Putting it through various third-party tools,
or using screen readers which is the best

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00:20:17,110 --> 00:20:22,420
and the ultimate check for the actual usability
of that document.

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00:20:22,420 --> 00:20:28,600
Okay, so let's jump into Equidox now, and
we'll work through a couple of examples here…

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00:20:28,600 --> 00:20:31,450
and I realize that we’ve got about 10 minutes
left.

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So I’m going to go pretty quickly through
these documents.

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00:20:33,659 --> 00:20:37,570
But that's sort of the point with Equidox,
is to be able to move very efficiently through

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00:20:37,570 --> 00:20:38,570
them.

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00:20:38,570 --> 00:20:42,669
So I have a couple of documents pre-loaded
here into Equidox and I want to start with

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00:20:42,669 --> 00:20:43,710
this one here.

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00:20:43,710 --> 00:20:46,210
And this is just a one-page document.

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00:20:46,210 --> 00:20:49,740
So as I said before, when you have a one-page
document, sometimes it's best to just jump

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00:20:49,740 --> 00:20:55,530
right in and see what you have rather than
trying to spend a few minutes to be very strategic

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00:20:55,530 --> 00:20:56,840
and tactical with it.

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00:20:56,840 --> 00:21:01,110
You can just approach this page and just see
what you've got in here, and start working

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00:21:01,110 --> 00:21:02,110
through it.

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00:21:02,110 --> 00:21:06,640
Now what I notice right away is I have some
images, I have some headings, I have text,

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00:21:06,640 --> 00:21:11,720
I have a list here, ( in fact, a nested list),
and a table down here at the very bottom.

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00:21:11,720 --> 00:21:16,110
So just to quickly work through this, what
I’m going to do is I’m going to start

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00:21:16,110 --> 00:21:20,140
by, at the top and just start artifacting
images that I don't really need.

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00:21:20,140 --> 00:21:24,120
I don't know what this is, just a background
sort of watermark type of image…

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00:21:24,120 --> 00:21:31,880
Here's another image of black and white dog
holding a briefcase…

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00:21:31,880 --> 00:21:33,799
here's our Equidox logo up here.

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00:21:33,799 --> 00:21:37,000
So I’m just typing in all descriptions for
them.

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00:21:37,000 --> 00:21:38,730
Now I’m going to work on my heading structures.

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So I hit…

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00:21:39,730 --> 00:21:43,750
everything right now is currently set as a
text zone because this document was untagged

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00:21:43,750 --> 00:21:44,830
to begin with.

314
00:21:44,830 --> 00:21:49,410
So if I just start hitting my appropriate
keyboard shortcuts to set my headings.

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00:21:49,410 --> 00:21:54,510
Heading level 1, heading level 2, heading
level 2, and heading level 2.

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00:21:54,510 --> 00:21:57,580
Now I’ve defined my headings for this page.

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Next up is this list.

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00:21:59,110 --> 00:22:04,059
As you can tell this is a nested list, and
what I’ll do is I will hit “L” on my

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00:22:04,059 --> 00:22:06,580
keyboard and I will use my List Detection
slider.

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00:22:06,580 --> 00:22:10,980
So if I move this over, Equidox is going to
look inside of this list and it's going to

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00:22:10,980 --> 00:22:14,950
pick up these nested layers inside of the
individual list items.

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00:22:14,950 --> 00:22:18,929
So if you can tell, or if you've used Equidox
before, you'll notice that this list has been

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00:22:18,929 --> 00:22:23,510
automatically detected, and the nestings have
been detected inside of those individual list

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00:22:23,510 --> 00:22:26,380
items, simply by moving this list detection
slider.

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00:22:26,380 --> 00:22:30,960
So this is using artificial intelligence and
machine learning to better understand list

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00:22:30,960 --> 00:22:34,710
structures, and something like this only takes
a few seconds.

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00:22:34,710 --> 00:22:38,590
Now this down here is a table, and if you
can tell I have a bunch of different text

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00:22:38,590 --> 00:22:43,020
zones covering up this table because it has
no existing tag structure.

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00:22:43,020 --> 00:22:46,049
So I’m not going to worry too much about
those existing zones.

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00:22:46,049 --> 00:22:50,159
I’m just going to draw a single zone over
the entire table, hit “T” on my keyboard

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and open up the Table Editor.

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00:22:52,919 --> 00:22:57,640
Once I open up the Table Editor, I’m going
to then use my detection tools here.

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00:22:57,640 --> 00:23:03,140
So again, the computer vision and machine
learning to redefine the table structure.

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00:23:03,140 --> 00:23:08,250
So the individual rows and columns and cells
have been all identified through our artificial

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00:23:08,250 --> 00:23:09,280
intelligence.

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00:23:09,280 --> 00:23:14,980
And then I can actually use the spanning feature
to span across here for these various years.

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00:23:14,980 --> 00:23:18,010
I’m just holding Shift and pressing “S”
on my keyboard.

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00:23:18,010 --> 00:23:21,919
And then this is an example of a table where
I actually have two rows of column headers

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00:23:21,919 --> 00:23:24,100
so 2017 and 18.

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00:23:24,100 --> 00:23:29,400
And then the various Q1s through Q4s… these
are also going to be read as column headers.

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00:23:29,400 --> 00:23:34,340
So, I will just change my column header from
the standard one to two.

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And then if I look at my HTML preview of this
table, what I see is a nice clean accessible

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HTML table.

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00:23:41,090 --> 00:23:44,669
And then the great part of Equidox is that
it will take this table and it will automatically

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00:23:44,669 --> 00:23:48,160
convert it into a PDF tag tree.

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00:23:48,160 --> 00:23:52,610
Now when I save this table and close out,
all of those individual zones that were previously

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00:23:52,610 --> 00:23:54,440
there have been artifacted.

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00:23:54,440 --> 00:23:57,600
So I’m just left with the single Table zone.

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00:23:57,600 --> 00:24:01,480
So, the last thing I need to do now is just
reorder the page.

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00:24:01,480 --> 00:24:05,261
Because I’ve removed some zones and I’ve
drawn some zones manually, my reading order

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00:24:05,261 --> 00:24:06,500
is a little bit out of sync.

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00:24:06,500 --> 00:24:10,020
So, all I’m going to do is go to the Page
Tab and press “Reorder.”

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00:24:10,020 --> 00:24:14,080
And I can always check my HTML preview just
to validate that I’m satisfied with everything

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00:24:14,080 --> 00:24:15,080
that I see.

355
00:24:15,080 --> 00:24:19,450
This all looks pretty good to me, so what
I’ll do is I will just save the page.

356
00:24:19,450 --> 00:24:23,270
I can mark it as validated if I'd like to,
just to remind myself that I’ve already

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finished this> And if I go to the Output Tab,
I’m then able to generate the PDF.

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00:24:28,820 --> 00:24:32,890
Now when I generate the PDF, hopefully I’m
not going to get any errors, and in fact I

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00:24:32,890 --> 00:24:33,950
did not.

360
00:24:33,950 --> 00:24:38,330
But now the PDF opens up in a separate tab
for me in my browser.

361
00:24:38,330 --> 00:24:41,110
If you can tell, nothing is visually changed
about this document.

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00:24:41,110 --> 00:24:45,380
It's exactly the same, but all of the tag
structure that I’ve just set up during that

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00:24:45,380 --> 00:24:52,580
remediation process is going to be automatically
converted into those PDF tags for me.

364
00:24:52,580 --> 00:24:57,200
Now with just a few minutes left, I want to
take a look at a bit of a longer document.

365
00:24:57,200 --> 00:25:01,289
And this is a document here where it's quite
a bit older.

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00:25:01,289 --> 00:25:07,130
It's been it was created in 2007, and actually
this document has an OCR page.

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00:25:07,130 --> 00:25:11,330
So this kind of incorporates a few different
elements into it one place.

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00:25:11,330 --> 00:25:13,960
I like to start, when working with longer
documents…

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00:25:13,960 --> 00:25:17,530
Of course I’ll take a look at the thumbnails
for each of the pages and just try to get

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an understanding for what is this document
actually made up of.

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00:25:21,620 --> 00:25:24,700
But then one thing I like to look at is the
Images Tab.

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00:25:24,700 --> 00:25:29,360
Now the Images Tab, I can see here there are
quite a few images in this document.

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And they are somewhat technical, because these
are screenshots and sort of instructional

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00:25:33,570 --> 00:25:34,570
images.

375
00:25:34,570 --> 00:25:38,309
And some of the images already have alt text,
whereas others do not.

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00:25:38,309 --> 00:25:41,840
So this is something to pay attention to as
you're going through page by page, making

377
00:25:41,840 --> 00:25:47,380
sure that your images have all been described
or in some cases artifacted if you do not

378
00:25:47,380 --> 00:25:50,860
feel that they need to be given a description.

379
00:25:50,860 --> 00:25:54,230
So this is something where I’m not really
able to tell, based on the context of the

380
00:25:54,230 --> 00:25:56,669
document, what this image is trying to represent.

381
00:25:56,669 --> 00:25:59,710
So I don't feel comfortable providing alt
text quite yet.

382
00:25:59,710 --> 00:26:03,870
I’ll wait till I get through the document
and go through page by page.

383
00:26:03,870 --> 00:26:10,159
Since I have OCR here on this very first page,
I’m just going to use my Zone Detector.

384
00:26:10,159 --> 00:26:14,690
This Zone Detection tool is something that
we have not yet demoed, but it's definitely

385
00:26:14,690 --> 00:26:20,510
a huge part of the Equidox system is using
that Zone Detection tool.

386
00:26:20,510 --> 00:26:23,590
And you can redefine the granularity of the
reading zones.

387
00:26:23,590 --> 00:26:27,059
I have this background image, so I’m going
to just get rid of that background image,

388
00:26:27,059 --> 00:26:28,090
and I’m going to OCR all zones.

389
00:26:28,090 --> 00:26:30,450
So, I’m going to convert this scanned page.

390
00:26:30,450 --> 00:26:34,299
If you can tell, this is actually scanned
I’m actually going to convert it now into

391
00:26:34,299 --> 00:26:37,340
selectable searchable usable text.

392
00:26:37,340 --> 00:26:39,950
And once I’ve done that, I can then set
my heading level.

393
00:26:39,950 --> 00:26:44,250
So this is a heading level one, because it's
on the very first page, nice big bold font.

394
00:26:44,250 --> 00:26:46,110
And you can check your HTML preview.

395
00:26:46,110 --> 00:26:51,190
So I’m pretty satisfied with that page I
can then move on to the next.

396
00:26:51,190 --> 00:26:56,380
Now if we had the if we had more time I would
basically just be working through this document

397
00:26:56,380 --> 00:26:57,420
very quickly.

398
00:26:57,420 --> 00:27:03,240
A page like this, where I had existing tag
structure of one big P tag covering the entire

399
00:27:03,240 --> 00:27:07,690
page… this can be very quickly adjusted,
setting my headings and setting my list down

400
00:27:07,690 --> 00:27:08,690
here.

401
00:27:08,690 --> 00:27:12,330
So if I just move my List Detector from left
to right that will define this list with all

402
00:27:12,330 --> 00:27:14,390
the individual elements.

403
00:27:14,390 --> 00:27:20,740
I can check my HTML preview… perhaps I want
to get rid of these headers and footers, for

404
00:27:20,740 --> 00:27:23,460
example, like for the revision date…

405
00:27:23,460 --> 00:27:26,370
This is the type of information that can just
be very redundant…

406
00:27:26,370 --> 00:27:31,670
So, using the Ignore feature as I mentioned
before, if I just draw a zone that's intersecting

407
00:27:31,670 --> 00:27:35,799
with that zone, I press “I” on my keyboard,
that will become an Ignore zone.

408
00:27:35,799 --> 00:27:41,190
And then if I go back to the preview, the
revision date is no longer part of the tagged

409
00:27:41,190 --> 00:27:43,299
elements.

410
00:27:43,299 --> 00:27:49,480
So if I go forward into the document and I
look at other pages, the Ignore zone is already

411
00:27:49,480 --> 00:27:51,260
waiting for me.

412
00:27:51,260 --> 00:27:55,830
So it's already there, ready to remove that
revision date.

413
00:27:55,830 --> 00:28:02,640
Now this is a 14- page document, and working
through it I would spend probably about 30

414
00:28:02,640 --> 00:28:05,340
seconds per page on average to get through
this.

415
00:28:05,340 --> 00:28:10,820
So it would be about a five- to ten-minute
document to get through using some of the

416
00:28:10,820 --> 00:28:14,030
steps that I’ve already explained and described.

417
00:28:14,030 --> 00:28:18,430
You know, the Ignore feature, setting up a
heading template, using the auto detection

418
00:28:18,430 --> 00:28:24,950
feature of the zones, you can very quickly
get through content like this.

419
00:28:24,950 --> 00:28:28,520
Because we've taken the time to be a little
bit more strategic in how we approach it.

420
00:28:28,520 --> 00:28:32,010
So you don't have to remember to remove this
on every page, you don't have to set your

421
00:28:32,010 --> 00:28:35,980
headings on every page, because you can do
it programmatically through the heading template.

422
00:28:35,980 --> 00:28:41,780
But this is what a sort of a more refined
workflow can look like when you're working

423
00:28:41,780 --> 00:28:43,559
through longer documents.

424
00:28:43,559 --> 00:28:45,270
And even longer than 14 pages.

425
00:28:45,270 --> 00:28:49,460
Many times, you might have documents that
are hundreds of pages, and so the time savings

426
00:28:49,460 --> 00:28:54,409
can really be multiplied over those various
pages.

427
00:28:54,409 --> 00:28:58,610
And then when you export a document like this,
(keeping in mind that I have not addressed

428
00:28:58,610 --> 00:29:04,070
every page, this is going to actually produce
some error messages for me) so this is where

429
00:29:04,070 --> 00:29:08,600
I just wanted to show you that, for example,
those missing images and as well as some other

430
00:29:08,600 --> 00:29:13,120
elements that I have not yet touched, these
are going to populate in this in this error

431
00:29:13,120 --> 00:29:14,470
list for me.

432
00:29:14,470 --> 00:29:18,890
And if I were actually remediating this document,
I would be able to go to the list of errors

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or warnings, and I'd be able to click on these
warning messages and go directly to the page

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where they're located, fix them and then regenerate
the PDF.

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00:29:27,390 --> 00:29:31,230
Now I realize that we are just about out of
time, and I want to be respectful of everyone

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else's time, so I’m actually going to just
jump back to the slide deck here.

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00:29:35,419 --> 00:29:39,880
And I will just say thank you again for everyone
for joining today.

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00:29:39,880 --> 00:29:45,350
As I said before if you have any specific
questions or feedback, we would love to chat

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00:29:45,350 --> 00:29:50,750
with you and talk about how Equidox can fit
into your PDF remediation workflow.

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00:29:50,750 --> 00:29:56,480
We can do another more specific demonstration,
working through some of your documents if

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00:29:56,480 --> 00:30:01,850
you'd like, and talk about how to define and
refine a workflow for yourself.

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00:30:01,850 --> 00:30:04,880
For more information about how Equidox Software
Company can help you

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00:30:04,880 --> 00:30:10,799
with PDF accessibility
Email us at EquidoxSales@equidox.co

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00:30:10,799 --> 00:30:14,540
Or give us a call at
216-529-3030

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00:30:14,540 --> 00:30:19,450
Or visit our website at www.equidox.co