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[Dan Tuleta] Thank you, everyone.

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Welcome to another edition of Equidox Webinar
Wednesdays.

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Today we are going to be covering a couple
of new features and some old ones as well.

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Mainly the Table of Contents feature, which
was a popular request for a lot of users.

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We're going to be talking a little bit about
links and footnotes and footnote links, as

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well as the Zone Source feature which I don't
believe we've covered in any of our previous

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webinars.

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We have a new addition to that Zone Source
drop-down menu called Actual Text.

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So I'm going to go through a couple of practical
use cases for these new features and we'll

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get everyone kind of up to speed on how they
work and how to use them.

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As always, if anyone would like to chat with
us one-on-one, have a more formal discussion

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on exactly how Equidox might fit into your
organization, please feel free to 

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visit our website www.Equidox.co, and feel
free to call us or get in touch with your

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account manager at any point.

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We're also very active on LinkedIn and social
media.

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If you'd like to just stay up to date on the
latest happenings within Equidox.

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So that said I'm going to get started here.

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I'm going to close out of this Powerpoint
and I'm going to jump into Equidox.

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Now I'm going to start here with a document.

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The main kind of new feature that we've introduced
to Equidox is the Table of Contents feature.

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Previously we were able to tag what would
be considered a Table of Contents, but now

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we're actually able to export with the proper
TOC and TOCI tag types within the PDF, so

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that when you run an accessibility report
or check through the tag structure of the

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document, you will see the actual Table of
Contents tagged correctly.

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This can be quickly explained as simply as
tagging the Table of Contents as a list, and

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then simply pressing a check box to mark it
as a Table of Content.

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As that will automatically convert that list
into a TOC in the TOCI tag types.

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But I'm going to go through a quick example
just to show everyone how it works.

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And it's right here on this first page.

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So I'm just going to open up this first page,
and this document is for the most part remediated

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from start to finish, but I do have this one
element that I've completely left out.

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And that is of course the Table of Contents.

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Now what I'm going to do to tag this Table
of Contents is, I'm going to click and drag

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a zone and just create a single zone over
the entire Table of Contents.

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And then I will hit “L” on my keyboard
so I'm changing it to a List Zone.

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Or you can of course hit the drop-down menu
and change it to a List.

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And now, since this is... from a technical
standpoint we are tagging this as a list for

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the time being, but we don't have any list
labels, as is pretty common with Table of

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Contents.

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So if you don't have any bullet points or
numbers or roman numerals to identify the

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individual list items, the list detector is
not going to work as well because it's not

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quite sure how to deliminate between individual
list items.

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But if that's the case, never fear because
you can still manually create list items through

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the list items field down here.

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So in this case, I have six different items
in this Table of Contents.

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So I can simply hit the arrow key to indicate
that I want six items in my list, and then

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you're able to just drag these sliders into
place.

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So if you just start moving these up and down
and just placing them exactly where they need

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to go.

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So now I've identified the six distinct items
in my list, and when I take a look at the

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HTML preview, what I see is essentially a
list.

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So nothing too different than what you would
typically encounter whether you're using the

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detection slider or not, but you see basic
list structure here.

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And now the key for converting this into an
actual Table of Contents…

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When we go to export the document, you're
actually just going to hit this check box

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here where it says Convert to Table of Contents.

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So when you create a list now you're going
to have this option to hit this check box

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to convert your TOC into the proper tag structure.

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So that when you export it, it will show you
the exact tag structure that you're looking

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for with that Table of Contents.

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In the Table of Contents items.

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Now once you've hit that checkbox, nothing
is going to visually change in your HTML preview.

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So you're not going to get that confirmation
from the HTML.

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However, if you look at the tag structure…

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So I've previously exported this file just
to show you what the tag structure will look

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like.

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So if I open up the actual tag structure for
this specific page, this is the same page

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here…

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What you're going to expect to see is your
TOC tagging over here on the left-hand side

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when you're looking at the individual tag
structure.

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So you can clearly see that you have TOC and
TOCI tags within this area here.

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So that is something that you can look forward
to if you have documents that contain Table

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of Contents.

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You can now properly tag them with the correct
tag type.

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And also just to show you the accessibility
report, once you've remediated the full document.

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I just always like to remind people that when
you run an accessibility report on a document,

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all PDFs, oftentimes, or well actually every
time, you're going to see two question marks

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next to two items on that accessibility report.

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This is a question that I am asked on a regular
basis.

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So I just like to remind people that these
question marks are not error messages.

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They are not; they're not like warning you
that your document is inaccessible.

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They are simply reminding you that the logical
reading order is something that requires a

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manual check, and then the color contrast
is also something that requires a manual check.

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So oftentimes people will export a document
from Equidox, and they'll see a tag structure

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that looks like this.

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And they're just concerned that there's still
two errors with their document.

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But it's typically always going to be that
logical reading order and the color contrast

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which are going to be present in every document
no matter what.

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So this is just something that it's just letting
you know that you need to take a deeper look

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if you're concerned about the color contrast
or just making sure that you're checking the

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reading order of these pages.

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That is not something that can be programmatically
checked for within any accessibility checker

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that you're probably using.

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Okay, so that is a very quick example of a
Table of Contents.

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Now this being a only an eight-page document,
Table of Contents for documents that are under

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20 pages from a technical standpoint do not
need to be linked.

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Meaning that the actual items themselves are
interactive where you can click on them and

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direct the user to that specific page where
that content is.

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So if you have documents that are larger,
and are over 20 pages, you you will definitely

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want to make sure that you are creating interactive
links within your Table of Contents... within

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the list.

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So that the end user who is navigating the
document, if they are reading through their

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Table of Contents and the section that they
are looking for is now on page 400, they can

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go directly to that page by clicking that
interactive item.

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So if you have a document that does contain
a linked Table of Contents, which is often

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the case if you have a very large document,
you might find that the Table of Contents

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and the links that are in the document are
already there for you.

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That's great, because those links will be
present for you on import and you can just

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rely on those links that were there from the
source file.

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However, if you have a document that does
not actually contain a linked Table of Contents,

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you can still create it.

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So if this is if this is something that you
need to do, what you all you really have to

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do is just draw a zone outside of the Table
of Contents, drag it inside of the list item,

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and now you have a text zone inside of the
list item.

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And then if you just hit “U” on your keyboard,
or hit the drop-down menu and change the 

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Properties that will appear, and you have
a URL and an anchor, so that you're able to

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add in the exact destination of this link.

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So in this case this particular element goes
to page one.

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We're on page one, so this is a bit redundant,
but if I want to type in the anchor point

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I just type in “#Page_1” and that is the
prefix that is required for linking, like

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within the document itself.

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So to link to a different page within the
document the prefix is “#Page_1” and I

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can just repeat that again really quickly.

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So if I just go... let's just use this one
for example policy if I just hit “U” on

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my keyboard to change it to a link and I hit
“#Page_2,” so I'm able to turn those into

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actual interactive links.

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And if you look at the preview, (I've got
some spacing issues here) but the idea is

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that you've actually turned it into a link
itself.

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The item itself is now a link.

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So that when the end user is interacting with
this, they can actually click on this item

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and it will take them to the direct page they're
trying to navigate to.

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Now there's also... the question comes up
a lot... about how do I deal with links in

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a document in general.

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Not necessarily related to Table of Contents.

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So if you have documents that already contain
links within the source file, Equidox will

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import those links.

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And it will have the anchor point that that
link is actually directed to.

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It will contain a link zone similar to this
around the actual interactive content.

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And it will have the anchor point pre-defined
for you based on that source file.

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However, if you have a document that you would
like to add a link to, to make sure that you

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can, for example, link directly to an email
address or link to a web page, an external

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web page, for example, you can still create
those manually if needed.

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And all you need to do in order to create
those links is just draw a zone over some

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content.

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So, for example, this is something in the
footer down here.

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But if I just wanted to turn this Synovus
into an actual interactive link, I just draw

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a zone.

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I can hit “U” on my keyboard for the keyboard
shortcut, and now I can type in “https:/”

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and then “www.synovus.com.”

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And then when you look at the preview, you
will have an actual interactive link here.

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And if you click on this, it will take you
to their actual website.

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So that is one way of manually creating links.

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And as I said before, if the link is already
encoded into the source file, you do not need

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to worry about it, like in terms of creating
it manually.

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It will already have the link zone type and
will have the anchor point waiting for you.

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Now another question that comes up a lot regarding
somewhat similar to links, are footnotes and

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footnote links.

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Which is another common element type in documents.

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Now this page here doesn't have an actual
dedicated footnote on it, but we can still

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pretend that things are footnotes.

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So for example, if we just pretend that this
“page one” was actually a footnote, all

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I have to do is draw a zone around it to just
tag that content.

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It's by default a text zone, of course, but
if I change the zone type to a Footnote in

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the drop-down menu, that is now marking this
as a footnote.

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And then let's just pretend that in the document
here I have the word “consultants” is

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a footnote link that is directing that end
user down to the footnote at the bottom of

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the page.

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I would then change this zone type to a Footnote
Link.

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And once I've done that, I have... the Footnote
Link Properties will appear and this drop-down

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menu will give me a list of all of the viable
candidates that I have to link to.

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So if I have 10 footnotes on a single page,
this list will contain all 10 of those footnotes.

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And you just make sure that you link the footnote
link to the correct footnote in that corresponding

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list.

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You can tell the name by the actual, or the
correct footnote by the actual zone name.

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So this is another thing that people might
not be too familiar working with.

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But you can actually change the name of a
zone just to make it more clear as to which

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zone you're linking to.

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So they just get a default setting when you
import the document.

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The exact zone name is predefined by Equidox.

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But if you want to change it to make it more
obvious, you can.

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So you can say like “footnote 1,” for
example, and then when you hit the drop-down

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menu, you'll now see in the list you have
“footnote one.”

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So you can label your footnotes, like you
know, in a way that makes sense to you.

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See that?

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You know you're directing the end user from
that footnote to that footnote link... to

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the correct footnote.

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So now when you hit this drop-down, and if
you look at the preview again, we will see

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that now “consultants” is actually linked.

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And then down here is that footnote that I've
created.

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So that is sort of the logic of using the
Footnote and the Footnote Link feature within

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Equidox.

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So I hope that helps.

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If anyone has any further questions about
that, we are happy to chat in more detail.

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If you have specific examples that you would
like to cover…

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Now the other thing that we wanted to make
sure that we went over today was the change

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in the Zone Source menu.

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So I'm going to jump out of this document
and jump into something else.

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This document here, and the Zone Source for
those of you on the call that have used the

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Zone Source feature before, you are probably
very familiar with the three options that

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we used to have, which were PDF, OCR, and
Custom.

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We have since added a new zone type, or a
new zone source type, which is called Actual

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Text.

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So I just want to make sure that everyone's
aware of how to use these different features

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within Equidox.

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So “PDF” is your default zone source for
the majority of PDF documents.

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And what “PDF” means, is that it's just
pulling the data from that source file.

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So when you have a document like this, you
have a text zone here for the “breakfast

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takeout,” for example.

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Nothing is special about this zone.

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It's just a standard text zone.

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And if I look at the preview, I get on the
preview exactly what I saw in the PDF.

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I get “breakfast takeout.”

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So that's the zone source.

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Meaning it's just pulling that data from the
file itself.

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Now the other zone sources that you're probably
mostly familiar with are Custom, where you're

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00:14:44,320 --> 00:14:52,959
actually able to insert additional context
into the document by typing something into

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00:14:52,959 --> 00:14:55,020
the Custom Zone Source.

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00:14:55,020 --> 00:15:00,620
So, for example, a reason where you might
want to use a custom zone on a document like

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00:15:00,620 --> 00:15:01,760
this...

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00:15:01,760 --> 00:15:06,660
I'm actually going to turn my Zone Types off
just so you can see better.

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00:15:06,660 --> 00:15:12,860
If anyone has seen a menu in the last 10 years
or, so it's very common now to see a sort

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of a key like this.

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00:15:14,389 --> 00:15:19,710
Where it tells you that there are gluten-free
options, vegan, vegetarian, nut-free... maybe

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00:15:19,710 --> 00:15:20,710
dairy-free.

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00:15:20,710 --> 00:15:25,650
All these different types of options that
you might find on a menu.

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00:15:25,650 --> 00:15:31,250
So a good use for the Custom Zone Source might
be to add in something here.

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00:15:31,250 --> 00:15:34,529
Because as an end user that's navigating through
this with a screen reader, they're just going

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00:15:34,529 --> 00:15:37,529
to have these four options read aloud to them.

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00:15:37,529 --> 00:15:40,850
But without much context as to what is this
referring to.

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00:15:40,850 --> 00:15:42,259
Gluten-free, vegan, vegetarian, nut-free.

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00:15:42,259 --> 00:15:43,259
It's like.

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00:15:43,259 --> 00:15:44,259
“okay great...

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00:15:44,259 --> 00:15:45,259
well what is that actually?

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00:15:45,259 --> 00:15:46,540
What does that actually mean?”

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00:15:46,540 --> 00:15:53,130
Well what you can do is you can type it...
create a blank zone, for example, and you

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00:15:53,130 --> 00:15:56,110
can make that a custom zone.

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00:15:56,110 --> 00:16:01,459
And now you can type in a dietary preferences
key.

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00:16:01,459 --> 00:16:07,600
(If I can spell preferences correctly.)

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00:16:07,600 --> 00:16:10,199
And then let me make sure that my reading
order is correct.

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00:16:10,199 --> 00:16:11,899
So this is more obvious.

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00:16:11,899 --> 00:16:19,500
So I'm going to fix this very quickly, and
when I look at the preview, here is that “dietary

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00:16:19,500 --> 00:16:21,800
preferences” key that I've added in.

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00:16:21,800 --> 00:16:27,230
So you're able to add in that additional context
for this page to let that end user know that

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00:16:27,230 --> 00:16:31,270
they're about to hear some random words: gluten-free,
vegan, vegetarian, and nut-free.

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00:16:31,270 --> 00:16:34,260
And that gives them a better idea as to what
they're about to hear.

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00:16:34,260 --> 00:16:38,279
And you know, sort of, what it might mean
for this menu that they're about to start

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00:16:38,279 --> 00:16:39,699
reading through.

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00:16:39,699 --> 00:16:42,130
Now that's one way of using the Custom Zone
Source.

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00:16:42,130 --> 00:16:46,610
There are many ways of using the Custom Zone
Source.

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00:16:46,610 --> 00:16:47,649
For example, another….

251
00:16:47,649 --> 00:16:50,790
just another practical thing that you might
do to a document like this…

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00:16:50,790 --> 00:16:55,199
Perhaps this restaurant has a Braille menu
as an option as well.

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00:16:55,199 --> 00:17:02,070
So maybe at the very top of the page you can
type in a Custom Zone where it says “Braille

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00:17:02,070 --> 00:17:08,289
menu available upon request.”

255
00:17:08,289 --> 00:17:10,910
And then let me just make sure that's in the
correct reading order...

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00:17:10,910 --> 00:17:15,319
so when I look at the preview now, the first
thing that end user is going to hear when

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00:17:15,319 --> 00:17:19,610
they arrive at this menu is that if they want
a Braille menu, it is available upon request.

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00:17:19,610 --> 00:17:23,319
So you've taken something that is not at all
included in the content of this document,

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00:17:23,319 --> 00:17:28,140
and you've added it in to provide just additional
help... additional resources to that end user

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00:17:28,140 --> 00:17:31,220
who is navigating through this page non-visually.

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00:17:31,220 --> 00:17:34,400
If they would prefer a Braille menu, they
now have that option.

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00:17:34,400 --> 00:17:36,890
And they are... that is well known to them
because it's the first thing that is read

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00:17:36,890 --> 00:17:37,900
aloud to them.

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00:17:37,900 --> 00:17:42,730
So that content is not actually existing on
this PDF, but I'm able to add it in without

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00:17:42,730 --> 00:17:45,510
making any visual alterations to this document.

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00:17:45,510 --> 00:17:49,290
Nothing is going to change for a sighted user
that is looking at this document.

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00:17:49,290 --> 00:17:52,230
Text is not suddenly going to appear up here
in the top margin.

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00:17:52,230 --> 00:17:56,260
It is just going to be there for end users
who are using assistive technology, to let

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00:17:56,260 --> 00:18:00,970
them know that they do have other alternative
formats if they would like to access this

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00:18:00,970 --> 00:18:04,220
document via a Braille menu.

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00:18:04,220 --> 00:18:07,919
So that's just one other sort of idea that
you could use it for.

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00:18:07,919 --> 00:18:12,059
Perhaps another way that you could use it
is to add in, like, contact information for

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00:18:12,059 --> 00:18:13,059
the menu.

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00:18:13,059 --> 00:18:18,549
Maybe someone shares this menu on Facebook
or something, and there's no phone number

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00:18:18,549 --> 00:18:23,400
or website or email address or anything available
to get in touch with this restaurant.

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00:18:23,400 --> 00:18:28,551
So what you might end up doing is just putting
a Custom Zone Source to say, you know, call

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00:18:28,551 --> 00:18:37,200
us to place your order, at you know 1-800-GOOD-FOOD.

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00:18:37,200 --> 00:18:42,640
And then when you look at the preview down
at the bottom, now you've inserted in that

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00:18:42,640 --> 00:18:43,789
extra context.

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00:18:43,789 --> 00:18:50,800
So nothing is there in terms of a phone number
or contact information towards this restaurant,

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00:18:50,800 --> 00:18:55,590
but you're able to add additional value simply
using that Custom Zone Source.

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00:18:55,590 --> 00:18:57,610
Now the other zone sources...

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00:18:57,610 --> 00:19:00,270
I'm going to save OCR for the very end...

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00:19:00,270 --> 00:19:05,910
But the newest Zone Source is actually, is
actually called Actual Text.

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00:19:05,910 --> 00:19:09,510
And Actual Text and Custom have a lot of similarities.

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00:19:09,510 --> 00:19:13,730
The difference between Actual Text and Custom
is...What you're going to want to do now is,

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00:19:13,730 --> 00:19:17,870
you're going to want to use Custom when you
are adding something in that has no actual

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00:19:17,870 --> 00:19:19,410
content there already.

289
00:19:19,410 --> 00:19:21,540
So where you place that Custom zone matters.

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00:19:21,540 --> 00:19:26,150
If you're placing it over a blank space on
the page, you can use Custom.

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00:19:26,150 --> 00:19:30,570
You can use Actual Text to edit something
that might already be present.

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00:19:30,570 --> 00:19:33,630
So there's already content on these in these
zones.

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00:19:33,630 --> 00:19:37,900
So if you use the Actual Text, you can actually
edit what is read aloud through the screen

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00:19:37,900 --> 00:19:39,340
reader to the end user.

295
00:19:39,340 --> 00:19:44,520
So, for example, we remember this key, this
dietary preference key, at the top of the

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00:19:44,520 --> 00:19:50,080
page... you have these like symbols for “G”
for gluten-free and then this sort of creative

297
00:19:50,080 --> 00:19:56,190
little “V” looking shape for vegan, and
a “V” with a circle around it for vegetarian.

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00:19:56,190 --> 00:20:00,700
Now these little symbols are not going to
be encoded in the text themselves.

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00:20:00,700 --> 00:20:04,640
If we look at the preview, there's no actual
indication...

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00:20:04,640 --> 00:20:08,560
there's no actual encoded text that's telling
them that this is a vegan plate or this is

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00:20:08,560 --> 00:20:10,090
a vegetarian plate.

302
00:20:10,090 --> 00:20:17,900
So what you can do is you can use the Actual
Text zone type to actually take an element

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00:20:17,900 --> 00:20:20,280
that is already there.

304
00:20:20,280 --> 00:20:23,110
So this market fruit and berries plate, it's
already there.

305
00:20:23,110 --> 00:20:25,300
And you're able to actually add in that.

306
00:20:25,300 --> 00:20:33,100
This is in fact a gluten-free and a vegan
dish.

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00:20:33,100 --> 00:20:36,440
Now nothing is going to change in the HTML
preview.

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00:20:36,440 --> 00:20:38,890
So nothing is going to be visually altered.

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00:20:38,890 --> 00:20:42,750
But when you export the file, and you look
at the actual tag structure, what you will

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00:20:42,750 --> 00:20:47,550
see is that what is going to be read aloud
to the end user is now this new information

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00:20:47,550 --> 00:20:51,070
that you have provided with the gluten-free
and vegan dish.

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00:20:51,070 --> 00:20:55,650
So you've actually taken the time to type
that in to provide that additional context.

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00:20:55,650 --> 00:21:00,650
Otherwise someone that might have a nut allergy
or a dairy allergy or a gluten allergy they

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00:21:00,650 --> 00:21:05,710
might be ordering a plate that is full of
gluten and they're not even aware of it because

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00:21:05,710 --> 00:21:10,650
these little encoded, or these little non-encoded
symbols, mean really nothing to the end user

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00:21:10,650 --> 00:21:12,890
who can't visually see them on the page.

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00:21:12,890 --> 00:21:18,260
So that is what an actual... the Actual Text
is used for, you know, there are other practical

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00:21:18,260 --> 00:21:19,330
uses for this.

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00:21:19,330 --> 00:21:23,529
Like, for example, if you wanted to add in,
you know, dollar signs so that they're aware

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00:21:23,529 --> 00:21:28,600
that this number 10 is actually regarding...
is actually related to the price that they're

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00:21:28,600 --> 00:21:29,700
going to pay.

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00:21:29,700 --> 00:21:36,480
So you can type in a dollar sign for the price
just to provide that additional context.

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00:21:36,480 --> 00:21:41,220
Otherwise, they might be thinking like am
I ordering 10 plates of fruit and berries.

324
00:21:41,220 --> 00:21:42,929
You know it's... it could be somewhat ambiguous.

325
00:21:42,929 --> 00:21:46,909
So you can add in things like dollar signs.

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00:21:46,909 --> 00:21:57,100
Other things that you might choose to edit
are, if we just... let's see here.

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00:21:57,100 --> 00:21:59,970
This is the element here that I wanted to
talk about.

328
00:21:59,970 --> 00:22:05,910
So if you read through this specific menu
item, you get to the end here, and it's going

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00:22:05,910 --> 00:22:13,220
to read “mushrooms, peppers, onions, tomatoes,
bacon, hammer, sausage, 15, additional toppings,”

330
00:22:13,220 --> 00:22:14,890
too.

331
00:22:14,890 --> 00:22:17,490
That could be read in a number of ways.

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00:22:17,490 --> 00:22:21,770
Someone might think that you can get an additional
15 toppings for two dollars.

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00:22:21,770 --> 00:22:24,460
That could be misconstrued in that way.

334
00:22:24,460 --> 00:22:29,419
So if you look at the Actual Text for that,
for this one specific element, (you might

335
00:22:29,419 --> 00:22:33,950
need to copy and paste it from the HTML) and
now you're able to actually paste it into

336
00:22:33,950 --> 00:22:35,410
this field here.

337
00:22:35,410 --> 00:22:37,270
And you can edit it as such.

338
00:22:37,270 --> 00:22:44,990
So you could now type in the “15” by adding
the dollar sign and then you can also put

339
00:22:44,990 --> 00:22:52,299
a colon or a slash or something to indicate
that additional toppings are now two dollars,

340
00:22:52,299 --> 00:22:55,140
by typing that additional context in.

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00:22:55,140 --> 00:22:57,770
So this is what you can use the Actual Text
for.

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00:22:57,770 --> 00:23:01,730
And it is not specifically for, you know,
restaurant menus.

343
00:23:01,730 --> 00:23:03,419
This is just a practical example.

344
00:23:03,419 --> 00:23:04,970
And what you might use it for.

345
00:23:04,970 --> 00:23:09,020
You can find... you can certainly find real
reasons to use it within your document.

346
00:23:09,020 --> 00:23:12,159
But it's just a new feature that we want to
make sure that everyone is aware of how it

347
00:23:12,159 --> 00:23:17,630
works, and what is the distinction between
the Custom Zone Source and the Actual Text.

348
00:23:17,630 --> 00:23:21,450
Keeping in mind that when you make edits to
the Actual Text, they are not going to appear

349
00:23:21,450 --> 00:23:22,960
in the HTML preview.

350
00:23:22,960 --> 00:23:28,470
But they will be there in the PDF document
when you export the file.

351
00:23:28,470 --> 00:23:33,920
So one other... a couple of other just practical
examples of when you might use Actual Text.

352
00:23:33,920 --> 00:23:35,590
Acronyms, for example.

353
00:23:35,590 --> 00:23:41,090
So if you have, like, acronyms that are describing,
you know, something important within that

354
00:23:41,090 --> 00:23:42,760
document.

355
00:23:42,760 --> 00:23:43,850
Acronyms can be ambiguous.

356
00:23:43,850 --> 00:23:48,510
You know, a single acronym could relate to
50 different things, depending on the context.

357
00:23:48,510 --> 00:23:52,420
So what you can do is, you can take that zone
that's covering up that acronym, and then

358
00:23:52,420 --> 00:23:57,400
you can actually go into the Actual Text and
type out the words that that acronym is representing.

359
00:23:57,400 --> 00:24:01,900
So instead of it just saying “lol” you
can actually type in laugh out loud.

360
00:24:01,900 --> 00:24:05,750
You know, just for one random example.

361
00:24:05,750 --> 00:24:09,470
Also another way that you could use it are
stylized letters.

362
00:24:09,470 --> 00:24:14,580
So if you can visualize like a document that
contains the first letter of the document

363
00:24:14,580 --> 00:24:18,100
is like a big creative “B” instead of
it saying breakfast here.

364
00:24:18,100 --> 00:24:22,360
If we just had like a big creative artistic
“B” and then the rest of the word was

365
00:24:22,360 --> 00:24:28,470
breakfast, and that b is not actually part
of the... it's not part of the text, it might

366
00:24:28,470 --> 00:24:29,669
actually be an image…

367
00:24:29,669 --> 00:24:33,140
So you can select the “breakfast” and
actually add in the “B” so that will be

368
00:24:33,140 --> 00:24:36,030
actually read aloud correctly.

369
00:24:36,030 --> 00:24:37,990
Other things might be to remove hyphens.

370
00:24:37,990 --> 00:24:42,100
So if you have breaks in words that are ending
at the end of a line, and it jumps down to

371
00:24:42,100 --> 00:24:46,850
another line, and that word has been cut in
half, you can remove that hyphen so that when

372
00:24:46,850 --> 00:24:51,340
the screen reader user is reading it, they're
not hearing two halves of a single word.

373
00:24:51,340 --> 00:24:54,140
They're hearing one smooth word being read
all the way through.

374
00:24:54,140 --> 00:24:57,789
So this is exactly what the Actual Text zone
source is for.

375
00:24:57,789 --> 00:25:00,220
You can probably find a number of reasons
to use it in.

376
00:25:00,220 --> 00:25:02,279
Ways to use it within your documents.

377
00:25:02,279 --> 00:25:07,350
I just wanted to share a couple of examples
and hopefully this kind of gets your... gets

378
00:25:07,350 --> 00:25:11,070
you up to speed with this new feature, and
gets you thinking about how this might apply

379
00:25:11,070 --> 00:25:12,740
to you.

380
00:25:12,740 --> 00:25:16,929
Now the last zone source that we want to cover
is OCR.

381
00:25:16,929 --> 00:25:18,940
And I'm actually going to leave this document.

382
00:25:18,940 --> 00:25:25,919
So I'm going to jump out of here, and I am
going to jump go to the import page, and I'm

383
00:25:25,919 --> 00:25:30,900
going to actually import a document that is
in fact an OCR page.

384
00:25:30,900 --> 00:25:34,730
So OCR stands for “optical character recognition.”

385
00:25:34,730 --> 00:25:39,770
And this is... this will happen when you have
a document that doesn't actually have any

386
00:25:39,770 --> 00:25:41,590
encoded text in it.

387
00:25:41,590 --> 00:25:44,570
So there's no text elements within this page.

388
00:25:44,570 --> 00:25:50,840
It might be a scan, it might be an infographic
that actually contains text within that image…

389
00:25:50,840 --> 00:25:55,590
But what you'll find is, that there is no
actual searchable selectable text in that

390
00:25:55,590 --> 00:25:56,590
page.

391
00:25:56,590 --> 00:26:00,970
And if that's the case, what Equidox will
do is it will assume that it's an OCR situation.

392
00:26:00,970 --> 00:26:03,399
And you might get an import message that looks
like this.

393
00:26:03,399 --> 00:26:07,580
Where it says “there's no content on page,
one sending to OCR.”

394
00:26:07,580 --> 00:26:13,520
So when I go into the document now (this is
the page that we just imported), when I jump

395
00:26:13,520 --> 00:26:17,270
into the document now, I see now that I have
an OCR little flag here, letting me know that

396
00:26:17,270 --> 00:26:19,070
this is an OCR page.

397
00:26:19,070 --> 00:26:23,610
And when I open up the document, I have this
big image zone.

398
00:26:23,610 --> 00:26:27,820
As you can tell there's this large zone that's
covering the entire page.

399
00:26:27,820 --> 00:26:31,789
And then behind it I actually have a layer
that is now a blue zone.

400
00:26:31,789 --> 00:26:34,179
There are three separate blue zones.

401
00:26:34,179 --> 00:26:38,480
So what I'm going to do is I'm going to get
rid of the image zone by hitting that checkbox.

402
00:26:38,480 --> 00:26:39,780
And now I'm just left with the text.

403
00:26:39,780 --> 00:26:44,750
And now Equidox recognized that there was
no actual text on this page so it automatically

404
00:26:44,750 --> 00:26:46,830
ran an OCR process.

405
00:26:46,830 --> 00:26:52,480
And when I look down here at the Zone Source
it's already preset as an OCR zone for me.

406
00:26:52,480 --> 00:26:56,299
And it's given me that text already inside
of this field.

407
00:26:56,299 --> 00:26:58,530
And I'm able to edit this, or change this.

408
00:26:58,530 --> 00:27:01,149
If there are spelling errors, for example.

409
00:27:01,149 --> 00:27:05,840
Like the word is... it looks like here that
the “L,” the lowercase “I” was recognized

410
00:27:05,840 --> 00:27:06,840
as a one.

411
00:27:06,840 --> 00:27:11,260
So I can just hit backspace and replace it
with a lowercase “I” down here in the

412
00:27:11,260 --> 00:27:12,260
little text field.

413
00:27:12,260 --> 00:27:14,909
I'm able to make those small edits to this
page.

414
00:27:14,909 --> 00:27:19,559
Which is something to keep an eye on when
you have OCR.

415
00:27:19,559 --> 00:27:20,950
Hopefully you don't have a lot of OCR.

416
00:27:20,950 --> 00:27:23,110
This is definitely a challenge for accessibility.

417
00:27:23,110 --> 00:27:26,510
But something that Equidox is certainly capable
of handling.

418
00:27:26,510 --> 00:27:31,720
Now when you have an OCR page, you can also
use the Zone Detector and Equidox will still

419
00:27:31,720 --> 00:27:35,330
recognize where the text is located on the
page.

420
00:27:35,330 --> 00:27:40,929
However, when you use the Zone Detector, you
will lose those initial results that the initial

421
00:27:40,929 --> 00:27:42,370
OCR scan gave you.

422
00:27:42,370 --> 00:27:46,980
So if you look inside of the OCR zone now,
there's actually no text in there.

423
00:27:46,980 --> 00:27:51,710
You can either hit “convert to text,”
for this one single zone, or on the Page Tab

424
00:27:51,710 --> 00:27:53,799
you can hit “OCR all zones.”

425
00:27:53,799 --> 00:27:58,590
And it will OCR the entire page for you based
on where those zones are located.

426
00:27:58,590 --> 00:28:03,130
So once you've done that, you can take a look
at the preview, and you will have... all of

427
00:28:03,130 --> 00:28:05,149
that text is now searchable, selectable.

428
00:28:05,149 --> 00:28:08,230
Whereas before it was simply an image of text.

429
00:28:08,230 --> 00:28:14,330
So this is how we can use the OCR feature
within Equidox to kind of work around those

430
00:28:14,330 --> 00:28:19,649
problems with OCR pages, which can be quite
pesky when you're trying to make a document

431
00:28:19,649 --> 00:28:20,649
accessible.

432
00:28:20,649 --> 00:28:23,180
No one wants to deal with scanned pages.

433
00:28:23,180 --> 00:28:24,241
They are a pain.

434
00:28:24,241 --> 00:28:28,429
They do take a little bit more time to kind
of make sure that you have everything accurately

435
00:28:28,429 --> 00:28:30,980
typed out and spelled correctly.

436
00:28:30,980 --> 00:28:32,830
But this is something that Equidox is capable
of.

437
00:28:32,830 --> 00:28:33,830
Now we're just about at 2:30.

438
00:28:33,830 --> 00:28:36,520
Okay great so yeah we look forward to February's
webinar as well.

439
00:28:36,520 --> 00:28:40,890
So I hope everyone can join us, and just to
wrap up, here thank you again, everyone, for

440
00:28:40,890 --> 00:28:44,750
joining today for another Equidox Webinar
Wednesday.

441
00:28:44,750 --> 00:28:47,019
Please feel free to reach out to us with any
questions.

442
00:28:47,019 --> 00:28:52,220
Or if you'd like more of a one-on-one demonstration
or discussion to talk about how Equidox can

443
00:28:52,220 --> 00:28:54,260
fit into your organization.

444
00:28:54,260 --> 00:28:56,630
Please don't hesitate to reach out to us.

445
00:28:56,630 --> 00:29:01,520
Our contact information is readily available
on our website www.Equidox.co,

446
00:29:01,520 --> 00:29:04,549
For more information about how Equidox Software
Company can help you

447
00:29:04,549 --> 00:29:10,480
with PDF accessibility
Email us at EquidoxSales@equidox.co

448
00:29:10,480 --> 00:29:14,790
Or give us a call at
216-529-3030

449
00:29:14,790 --> 00:29:19,340
Or visit our website at www.equidox.co