1 00:00:00,880 --> 00:00:04,880 Equidox by Onix. Reach Everyone. 2 00:00:10,480 --> 00:00:17,280 Okay, I think we're ready to get started it's  just about two o'clock... so welcome everyone to   3 00:00:17,280 --> 00:00:23,120 another episode of Equidox Webinar Wednesdays. For  those of you who might not know me my name is Dan   4 00:00:23,120 --> 00:00:27,760 Tuleta. I am a sales engineer here with Equidox  and today on this webinar we're going to do an   5 00:00:27,760 --> 00:00:33,280 overview of the software. So we're going to talk a  few of the basics about the interface but also get   6 00:00:33,280 --> 00:00:38,160 into what general, you know, sort of day-to-day  PDF remediation looks like using Equidox.   7 00:00:39,520 --> 00:00:45,200 As always if you have any questions related to  Equidox, what we do here regarding our software   8 00:00:45,200 --> 00:00:49,200 or services... If you have any questions,  please feel free to reach out to us at   9 00:00:49,200 --> 00:00:57,840 EquidoxSales@onixnet.com or through our website  at Equidox.co. Alright so let's get started! 10 00:01:02,160 --> 00:01:06,480 Okay so welcome everyone to Equidox.  This is our PDF remediation tool.   11 00:01:07,200 --> 00:01:12,960 For those of you who've never seen Equidox before,  if you're not current users, what Equidox is,   12 00:01:12,960 --> 00:01:18,400 is a PDF remediation software. The first thing I'd  like to mention that it is web-based. So there's a   13 00:01:18,400 --> 00:01:24,160 lot of advantages to it being web-based. It  allows you to collaborate and work together   14 00:01:24,160 --> 00:01:30,320 with team members. So if you are not the resident  PDF accessibility expert in your organization...   15 00:01:30,320 --> 00:01:33,840 if you're stuck on pages... if you  have a huge volume of documents...   16 00:01:34,400 --> 00:01:40,000 Being web-based, everything is centralized in  one location in this account and you can share   17 00:01:40,000 --> 00:01:46,320 documents and work together, even simultaneously,  with other teammates on a specific document.   18 00:01:47,280 --> 00:01:53,840 So it allows you to sort of collaborate and share  work and distribute sort of projects around to   19 00:01:54,400 --> 00:01:59,600 different users throughout the account. We do  work on a concurrent user model, which is really   20 00:01:59,600 --> 00:02:04,560 helpful, meaning that you don't have to install  any software on anyone's computer because this   21 00:02:04,560 --> 00:02:10,160 is just working right in a browser. So you don't  have to update or maintain or install software.   22 00:02:10,160 --> 00:02:14,480 It allows for really easy deployment across an  organization to get a lot of different people   23 00:02:14,480 --> 00:02:20,000 involved in PDF remediation. Not everyone is going  to be remediating documents for 40 hours a week,   24 00:02:20,720 --> 00:02:25,840 so this allows people to log in and log out  whenever they might have a handful of documents   25 00:02:25,840 --> 00:02:32,480 or pages that they need to work on. Okay, so what  we're looking at right now is the very is the home   26 00:02:32,480 --> 00:02:38,640 page of Equidox. So this is something similar to  what you'll see when you log in. This is my own   27 00:02:38,640 --> 00:02:43,760 personal account that I have here, so your view of  this would probably be blank when you get started.   28 00:02:45,040 --> 00:02:49,040 So this is just a list of documents that  can be remediated at any given time.   29 00:02:49,040 --> 00:02:51,600 They're saved in here for you to  begin working whenever you'd like.   30 00:02:52,320 --> 00:02:57,600 The way that we get documents into Equidox is we  have to import them. So on the left-hand side we   31 00:02:57,600 --> 00:03:02,720 have some different tabs that you can use and  the second tab down is for importing. So if I   32 00:03:02,720 --> 00:03:08,160 navigate to this tab right here, what I can do  is I can open up the folders on my hard drive,   33 00:03:08,160 --> 00:03:13,680 and I'm able to just grab some documents, whatever  I would like, to bring into into Equidox. I'm able   34 00:03:13,680 --> 00:03:19,120 to select PDFs off of my hard drive, and I can  just do a quick drag and drop into this gray area.   35 00:03:20,000 --> 00:03:24,960 So you can do a multi-select you can bring in  really as many documents as you like within   36 00:03:24,960 --> 00:03:29,200 reason. So if you have 10 PDFs that you want  to work on, you can select all 10 and drag   37 00:03:29,200 --> 00:03:34,240 them into this gray box. Once you've done that  you'll get a green checkmark indicating that   38 00:03:34,240 --> 00:03:39,120 the document has been uploaded. So now it's in  a format that's ready for Equidox to import,   39 00:03:39,760 --> 00:03:44,080 and then this blue import button will then  appear. So when I press this import button,   40 00:03:44,080 --> 00:03:49,920 Equidox is going to start looking at that source  file. If there is no existing tag structure with   41 00:03:49,920 --> 00:03:56,080 this PDF, what Equidox will do is it will start  automatically detecting data and elements within   42 00:03:56,080 --> 00:04:00,480 the document to give you a head start on  your remediation process, so that you're not   43 00:04:00,480 --> 00:04:04,640 having to make as many manual adjustments  and manual manipulations to the document.   44 00:04:06,160 --> 00:04:12,160 So if there is existing tag structure, which may  be the case in some instances. That tag structure   45 00:04:12,160 --> 00:04:17,680 is not necessarily correct or accurate nor does  it mean that the document is accessible. So what   46 00:04:17,680 --> 00:04:22,320 Equidox will do is it will import that existing  tag structure automatically, and it gives you   47 00:04:22,320 --> 00:04:28,080 the choice to either use Equidox to start from  scratch to rebuild the tag structure completely,   48 00:04:28,080 --> 00:04:33,040 or if you'd like to just build off on top of that  existing tag structure, you also have that option.   49 00:04:34,400 --> 00:04:39,840 Another thing I'll mention is the ability to  import from URLs. So this is really handy if   50 00:04:39,840 --> 00:04:44,960 you've done a website audit or if you've just  gathered a bunch of PDF documents that might   51 00:04:44,960 --> 00:04:50,560 already be posted to your website. If those are  in a spreadsheet or a CSV file, you don't have to   52 00:04:50,560 --> 00:04:56,320 download you know hundreds of PDF documents  to your hard drive you can just copy and   53 00:04:56,320 --> 00:05:01,120 paste those URLs into this window here, and  then the import process is exactly the same.   54 00:05:01,120 --> 00:05:05,120 Equidox will automatically go and retrieve  those from the web wherever they're located.   55 00:05:07,040 --> 00:05:14,240 Okay so I imported basically the same document  twice, I did it just before the webinar started,   56 00:05:14,240 --> 00:05:18,400 but I do have two notifications over here... just  letting you know the documents are in the system   57 00:05:18,400 --> 00:05:22,320 and ready to be worked on. So if you're doing  a bulk import, you don't have to be stuck on   58 00:05:22,320 --> 00:05:28,480 this import page... You can be in other areas of  the application working on documents. One other   59 00:05:28,480 --> 00:05:34,080 thing I'll mention about the interface before  jumping into remediation is our Help tab. So this   60 00:05:34,080 --> 00:05:41,760 is really helpful for new users. So we know that  PDF remediation is not something that is natural   61 00:05:41,760 --> 00:05:47,440 and intuitive for every single person. This is  a new concept for most people. It's becoming   62 00:05:47,440 --> 00:05:53,440 more and more of a requirement these days. So we  know that training and support are very helpful   63 00:05:53,440 --> 00:05:57,600 for these people, getting over the learning  curve. So we do offer an end-user guide which   64 00:05:57,600 --> 00:06:02,160 opens up in a separate tab. And it's a Drupal  website, and there's a ton of resources in here,   65 00:06:02,720 --> 00:06:07,200 including training videos, as well.  That will basically walk you through   66 00:06:07,200 --> 00:06:10,800 the application and help you get started...  help you get over that learning curve...   67 00:06:10,800 --> 00:06:15,280 answer the majority of those, you know, how  to type of questions for you. We also have the   68 00:06:15,280 --> 00:06:20,000 ability to submit a support ticket from within  the application. So we have a dedicated support   69 00:06:20,000 --> 00:06:25,200 staff that is standing by ready to assist you  if you do run into any trouble using equidox.   70 00:06:25,200 --> 00:06:31,040 So training and support are very important to  us, and we are here to help. Okay, so here's the   71 00:06:31,040 --> 00:06:35,040 document that I just imported a couple of minutes  ago. Let's select this document and jump in.   72 00:06:36,000 --> 00:06:39,280 So when I select the document, I'm  presented with the document detail page.   73 00:06:39,920 --> 00:06:44,400 From the document detail page I have the option  to share it. So if I wanted to share this document   74 00:06:44,400 --> 00:06:49,360 with other users in the account, I would certainly  be able to do that, So if you're asking for help,   75 00:06:49,360 --> 00:06:54,560 or if you need someone to collaborate with on  this document, it's really simple to share this   76 00:06:54,560 --> 00:06:59,440 file with others. Maybe you're not the subject  matter expert... maybe it's a little bit too   77 00:06:59,440 --> 00:07:03,200 technical for your experience... but you're  certainly able to share it with other users   78 00:07:05,040 --> 00:07:09,120 in the document detail page. We have a few  separate tabs down here that we can work from:   79 00:07:09,120 --> 00:07:13,760 the Properties Tab is not overly exciting, but  it just gives you some basic feedback about the   80 00:07:13,760 --> 00:07:18,160 document. So the title of the document, for  example... you can set the default language   81 00:07:18,160 --> 00:07:23,360 for the document so you can you know....  setting the language attribute will call   82 00:07:23,360 --> 00:07:27,840 up the correct language pack from the screen  reader. So that if you have a Spanish document   83 00:07:27,840 --> 00:07:31,600 you don't have an English screen reader  mispronouncing every Spanish word, for example.   84 00:07:32,480 --> 00:07:37,600 Then some simple metadata about the document  can appear if there is metadata available from   85 00:07:37,600 --> 00:07:42,640 that source file. One important tab here on the  Document Detail Page that I want to make sure   86 00:07:42,640 --> 00:07:48,000 I mention is the Images Tab. So the Images Tab...  what this does is it gives you a consolidated list   87 00:07:48,640 --> 00:07:51,280 of all of the images in the  document in one location.   88 00:07:51,840 --> 00:07:58,160 So this is very helpful, because tagging images  with descriptions is one of those unavoidable   89 00:07:58,160 --> 00:08:03,040 parts of PDF remediation. We need to make sure  that we're giving alternate text to these images   90 00:08:03,040 --> 00:08:07,200 so that they have a relevant description to  describe how they fit within the document.   91 00:08:08,000 --> 00:08:13,200 So the Images Tab consolidates all of the images,  even if it's scattered across hundreds of pages,   92 00:08:13,200 --> 00:08:17,920 into one list for you. So that if you're familiar  with the content, you're able to go through and   93 00:08:17,920 --> 00:08:22,720 start providing descriptions for these images  in one location. It's also a great way of making   94 00:08:22,720 --> 00:08:27,600 sure that you haven't skipped over any images or  forgotten to tag anything, because you get this   95 00:08:27,600 --> 00:08:32,560 big red warning reminding you that you don't  have any alt text applied to that image. Now   96 00:08:32,560 --> 00:08:38,880 in this case since I have this consolidated list  of images, I can very easily see that these are   97 00:08:39,760 --> 00:08:45,520 the same logo repeating time and time again. So  across all five pages, I have the same exact logo.   98 00:08:46,400 --> 00:08:51,520 This is an example of when images can become  redundant and not very helpful to end-users.   99 00:08:52,320 --> 00:08:58,000 So we don't need to provide the exact same alt  text five different times to the exact same logo.   100 00:08:58,800 --> 00:09:03,200 That I think end users will have, like have, the  understanding that this is a document created by   101 00:09:03,200 --> 00:09:09,360 Equidox. So we don't need to keep reminding them  that their logo is present in the corner of every   102 00:09:09,360 --> 00:09:14,480 page. So in this instance what I would do or what  I would recommend- it's- it's up to you if you'd   103 00:09:14,480 --> 00:09:18,800 like to tag all of these images you could, but  what i would recommend is you can hit Hide All   104 00:09:18,800 --> 00:09:24,640 Zones, and then unselect the visible checkbox.  And what this does is it artifacts the images,   105 00:09:24,640 --> 00:09:29,680 so it removes your responsibility of providing alt  text for them. So I'm able to handle all that very   106 00:09:29,680 --> 00:09:34,080 quickly just by hitting a couple of checkboxes  and all of those images are automatically going   107 00:09:34,080 --> 00:09:38,720 to be artifacted for me. And now I don't have  to spend time typing out alt descriptions.   108 00:09:39,360 --> 00:09:45,040 Now perhaps best practices will call for me to  provide an alt text for it on the very first page,   109 00:09:45,040 --> 00:09:51,040 or the first instance of that logo, so what I  can do is I can type in my alt text here for my   110 00:09:51,040 --> 00:09:55,040 first occurrence of that image on page  one, so I'll just type in "Equidox   111 00:09:57,120 --> 00:10:01,440 logo." And I will make sure to save my  image properties so that that will carry   112 00:10:01,440 --> 00:10:06,560 over when I'm looking at the document in the Page  Editor. Okay so now I've handled my images. All   113 00:10:06,560 --> 00:10:09,840 my images are done for the document. I'm  able to take care of those very quickly,   114 00:10:10,640 --> 00:10:14,800 and now what I'll do is I'll jump into the  first page of this document and just take a   115 00:10:14,800 --> 00:10:22,960 look at what we have. All right, so here we are on  page one of five, And within this page I can tell   116 00:10:22,960 --> 00:10:27,920 now that there's a little bit of a different  look to it. Because I have these yellow boxes   117 00:10:28,480 --> 00:10:35,360 that are scattered across the page, based on where  Equidox was automatically detecting the text and   118 00:10:35,360 --> 00:10:40,960 the elements that comprised this PDF. So all I've  done so far to this document was import it. There   119 00:10:40,960 --> 00:10:45,920 was no existing tag structure. I haven't done  anything to trick this document up, this is simply   120 00:10:45,920 --> 00:10:51,920 text on a page, and Equidox is able to recognize  the breakdown of the paragraph structure, and it's   121 00:10:51,920 --> 00:10:56,880 given me all of these text zones to work from  so that I'm not having to draw a bunch of zones   122 00:10:56,880 --> 00:11:01,920 manually and identify where my paragraphs are.  I can let Equidox do that heavy lifting for me.   123 00:11:03,360 --> 00:11:08,160 One really handy tool within Equidox is this  button up here, which looks like a computer   124 00:11:08,160 --> 00:11:12,880 monitor. So this is for previewing the page  that you're currently working on. Whenever   125 00:11:12,880 --> 00:11:17,360 I select this preview button this is going to  open up a separate tab for me in my browser.   126 00:11:17,920 --> 00:11:25,280 And in this in preview page what I'm seeing is  an HTML preview of all of the data that currently   127 00:11:25,280 --> 00:11:32,240 makes up that PDF page. So when I have  this HTML preview page open, I'm able to do sort   128 00:11:32,240 --> 00:11:38,240 of a spot check or a validation of my structure  on that page that I'm currently working on. So   129 00:11:38,880 --> 00:11:43,680 whenever I make changes to the page that I was  working on, I'm going to see those changes be   130 00:11:43,680 --> 00:11:51,600 reflected here in my HTML preview page. So, for  example, if I go back to the PDF Page Editor,   131 00:11:53,120 --> 00:11:58,000 this is certainly a Heading level one, because  this document didn't have any existing tag   132 00:11:58,000 --> 00:12:02,160 structure... it's up to me as the remediator to  make sure that I'm setting this as a heading.   133 00:12:02,160 --> 00:12:06,720 So I'm gonna change this zone type--which is  just by default text-- I'm gonna change it to   134 00:12:06,720 --> 00:12:11,040 a heading and I'm gonna make it a Heading level  one. And all I'm gonna do is select the zone   135 00:12:11,040 --> 00:12:16,480 and press "1" on my keyboard. And that's gonna  change it to a Heading level one. And by doing   136 00:12:16,480 --> 00:12:22,400 that... when I refresh my preview, here I have  much larger fonts, indicating that I have,   137 00:12:22,400 --> 00:12:26,880 in fact, set that zone as a heading. So we  can see that change come to life very quickly.   138 00:12:28,720 --> 00:12:34,800 And so one other thing I'll show you here on this  document, or on this page, rather, is sometimes   139 00:12:34,800 --> 00:12:41,120 I see and I talk to a lot of clients that really  struggle with redundant information in headers and   140 00:12:41,120 --> 00:12:46,400 footers. We have a way of automatically handling  something like this. So if you have... if you   141 00:12:46,400 --> 00:12:53,840 find that every page has header data that is, you  know, redundant... and just gets too much to tag,   142 00:12:53,840 --> 00:12:58,800 too much information, that's repeating itself  page after page, one thing we can do... is we   143 00:12:58,800 --> 00:13:04,480 can draw a very small zone... and we can actually  tag this as an Ignore zone. So I'm gonna hit "I"   144 00:13:04,480 --> 00:13:09,760 on my keyboard "I" for "Ignore," and what  this will do is, it will copy an Ignore zone   145 00:13:09,760 --> 00:13:14,880 to all pages in the document. And I'm able to  handle all of the header and footer information   146 00:13:14,880 --> 00:13:19,840 automatically just by creating one Ignore zone.  So if I don't want to include my headers, because   147 00:13:20,640 --> 00:13:25,200 this is just not really important information  to the document... it's just letting you know   148 00:13:25,200 --> 00:13:31,040 that I created this document... So this is  pretty common. I find in PDFs where you have   149 00:13:31,040 --> 00:13:34,960 pretty useless information that's plugging up  the headers on every single page. You're able   150 00:13:34,960 --> 00:13:40,240 to artifact all of the all of that header data  just by simply creating one Ignore zone. And then   151 00:13:40,240 --> 00:13:45,680 we'll see that be repeated on every single page  from here on out. So looking at my preview now,   152 00:13:45,680 --> 00:13:49,360 I'm gonna see that that information that  was contained in that text zone has been   153 00:13:49,360 --> 00:13:54,240 now artifacted, and gotten out of the way. I find  that that's really helpful for a lot of our users   154 00:13:54,800 --> 00:14:00,080 that struggle with tagging a lot of redundant  information in headers and footers. You can wipe   155 00:14:00,080 --> 00:14:07,120 it out for 100 pages in one swoop. Okay, and I  did mention the keyboard shortcuts. And in fact,   156 00:14:07,120 --> 00:14:11,440 I used a couple on this page. Keep in mind  that we have a menu of keyboard shortcuts in   157 00:14:11,440 --> 00:14:16,000 the upper right-hand corner. It's the little  "i" icon--the lowercase "i"-- and this will   158 00:14:16,000 --> 00:14:21,040 give you a menu of keyboard shortcuts that you  are free to start using at your leisure. So as   159 00:14:21,040 --> 00:14:25,680 you get more comfortable with the application,  you can use these and incorporate them into your   160 00:14:25,680 --> 00:14:29,840 workflow to speed things up... to be a little bit  more efficient with your... with your movements.   161 00:14:30,800 --> 00:14:35,840 Otherwise, you're spending a lot of time moving  in and using drop down menus, for example, which   162 00:14:35,840 --> 00:14:41,840 can be a little bit um taxing on your mouse  hand, for example. So the keyboard shortcuts   163 00:14:41,840 --> 00:14:47,280 are a way of speeding things up and being more  efficient. Okay so let's move on to page two. 164 00:14:50,640 --> 00:14:54,720 Now we move on to page two. We can see at the  top here, here's our Ignore zone again. So it's   165 00:14:54,720 --> 00:14:59,840 been copied even though I haven't yet visited this  page... It's been copied to this page. I do have   166 00:14:59,840 --> 00:15:04,720 a few changes to make to this page, however. So  one thing I notice immediately when arriving at   167 00:15:04,720 --> 00:15:10,080 this page is I have different fonts. So I have  different line spacing, different font sizes,   168 00:15:10,080 --> 00:15:15,600 different font styles. Not every page is going to  be completely uniform. And when I imported this   169 00:15:15,600 --> 00:15:20,480 document, maybe Equidox was thrown off a little  bit by the double-spacing, or maybe someone was   170 00:15:20,480 --> 00:15:24,640 using carriage returns where they shouldn't  have been. So Equidox has given me a little   171 00:15:24,640 --> 00:15:30,640 bit too-- a few too many text zones. As you can  see, if I look at my Preview, as it sits right now   172 00:15:31,280 --> 00:15:36,800 you can tell very quickly that I have all of these  extra text zones... all these extra paragraphs,   173 00:15:36,800 --> 00:15:42,560 essentially. Which is not going to be a very good  reading experience for end-users. So what I'll do   174 00:15:42,560 --> 00:15:47,680 is I will go to my Page Tab, which we haven't yet  visited, over in the left-hand side in the upper   175 00:15:47,680 --> 00:15:53,200 left-hand corner is the Page Tab. And what we have  here is this tool that we call the Zone Detector.   176 00:15:53,200 --> 00:15:59,280 If I zoom out a little bit, we'll see here  that if I move my Zone Detector back and forth,   177 00:15:59,840 --> 00:16:06,800 what it's doing is it's automatically changing  the detection level of Equidox. So it's focusing   178 00:16:06,800 --> 00:16:11,360 in the more I drag it to the left, and if I drag  it to the right, it's focusing out. Sort of taking   179 00:16:11,360 --> 00:16:18,480 that 10,000-foot view of the page. So I need to  find a balance in here, something that gives me   180 00:16:18,480 --> 00:16:24,400 the best possible starting point. And if I find  a sensitivity setting that seems to work best,   181 00:16:24,400 --> 00:16:29,200 where I have the proper paragraph structure,  this is sort of my indication to then, you know,   182 00:16:29,200 --> 00:16:33,760 just rely on this setting, and then make any  further adjustments that I need. So after just   183 00:16:33,760 --> 00:16:38,880 using the Zone Detector slider just for a  few seconds there, if I refresh my preview,   184 00:16:40,160 --> 00:16:45,760 now we have a much better breakdown of all of our  paragraphs, which is ...which is super helpful. We   185 00:16:45,760 --> 00:16:50,960 don't have to then go through and manually delete a bunch of zones. We don't have to resize and draw   186 00:16:50,960 --> 00:16:56,160 a bunch of new zones. Equidox is automatically  able to detect all of those paragraphs for us   187 00:16:56,160 --> 00:17:01,920 just by moving that detection slider. We can  also set that detection slider to all pages,   188 00:17:01,920 --> 00:17:08,320 so if you find after a couple of pages  that your same detection level is...   189 00:17:08,320 --> 00:17:13,680 seems to be pretty repetitive on every page, if  you want to apply that to all pages, Equidox will   190 00:17:13,680 --> 00:17:18,800 then go forward in the document and on all  subsequent pages it will have that detection   191 00:17:18,800 --> 00:17:23,680 setting for you. So that you're not having to move  this around on every page. So there's quite a few   192 00:17:23,680 --> 00:17:30,000 features within Equidox that you can use to apply  to all pages. That way you won't have to manually   193 00:17:30,000 --> 00:17:36,480 adjust them time and time again. Same thing can be  said for Reading Order, which in fact we'll get to   194 00:17:36,480 --> 00:17:41,280 in just a second now. The only other element on  this page was this bolded section here... so I   195 00:17:41,280 --> 00:17:46,080 was kind of intending to turn this into a Heading  level two. So I made a larger font... I made it   196 00:17:46,080 --> 00:17:50,960 bold just going through an example of, you know,  varying text and line spacing. So to set this as a   197 00:17:50,960 --> 00:17:54,880 heading level two, I'm just going to select the  zone and I'm going to tap "2" on my keyboard.   198 00:17:54,880 --> 00:18:00,560 And that has quickly changed it to a heading level  two just by simply hitting the "2" key. So very   199 00:18:00,560 --> 00:18:06,320 fast, very easy to set your heading structure.  Another great feature of Equidox is the ability to   200 00:18:06,320 --> 00:18:11,760 set up a heading template. So if your document is  consistently formatted, and consistently designed,   201 00:18:12,560 --> 00:18:17,840 you can set a heading level two and then hit  the checkbox for the heading template. And   202 00:18:17,840 --> 00:18:21,600 what Equidox will do is it will look forward  in the document, in all zones that have the   203 00:18:21,600 --> 00:18:27,920 same properties, so the same font styles  it will automatically set that as a heading   204 00:18:27,920 --> 00:18:32,960 level two for you so that you're not having to  handle your headings manually on every page.   205 00:18:32,960 --> 00:18:38,080 That is somewhat reliant on the quality of the  source file, of course, because not all documents   206 00:18:38,080 --> 00:18:43,280 have exactly consistent structure and layout  throughout the entire document. But if that   207 00:18:43,280 --> 00:18:48,160 is the case, you can certainly use the heading  template which will save you a lot of steps.  208 00:18:49,920 --> 00:18:56,960 Okay so let's move on to page three. So here we  are on page three, and again a different sort of   209 00:18:56,960 --> 00:19:02,480 layout here. Where we have ...we have a small  issue here with our reading order because of   210 00:19:02,480 --> 00:19:06,720 this three-column layout. So this is just another  example of something that you might come across   211 00:19:06,720 --> 00:19:13,200 in day to day PDF remediation You're stuck with  a different sort of layout than you were... than   212 00:19:13,200 --> 00:19:19,440 you saw on the previous page. So we have three  columns here. And really this is about setting the   213 00:19:19,440 --> 00:19:24,080 reading order. So the reading order is indicated  on Equidox in the upper right-hand corner of the   214 00:19:24,080 --> 00:19:28,560 zone. There's a little green flag that has a  number in it. And so every one of these numbers   215 00:19:28,560 --> 00:19:34,960 is... it corresponds to the reading order of the  page. So in this case... this being reading zone   216 00:19:34,960 --> 00:19:41,920 4... this over here is reading zone 5, this is 6,  this is 7 this is 8... I think you can understand   217 00:19:41,920 --> 00:19:46,720 the problem... where we're reading across three  separate columns here... rather than actually   218 00:19:47,520 --> 00:19:51,760 setting it up uh properly with reading down  the left-hand column then moving to the middle   219 00:19:51,760 --> 00:19:57,520 column and then over to the right-hand column.  So to very quickly handle this type of issue,   220 00:19:57,520 --> 00:20:03,440 what I can do is I can just go to my Page Tab. I  can set the reading order. So I'm here I'm on the   221 00:20:03,440 --> 00:20:08,720 Page Tab where I was using the zone detector  before. If I want to change my reading order,   222 00:20:08,720 --> 00:20:14,960 the default is just left-to-right, top-to-bottom,  as most pages will be, but here we have definitely   223 00:20:14,960 --> 00:20:19,840 a unique layout where we have this three-column  setup. So I can choose three columns for my   224 00:20:19,840 --> 00:20:25,040 reading order and press the reorder button.  And after doing that, now I have zone 4   225 00:20:25,040 --> 00:20:31,600 and I have zone 5 down here, up here is 6, 7, 8,  9, and 10. So I'm now reading in the left-hand   226 00:20:31,600 --> 00:20:36,480 column then down the middle column and then over  to the right-hand column, exactly as it should be   227 00:20:36,480 --> 00:20:40,800 read. So I've fixed the reading order, really by just pressing a couple of buttons. Very simple.   228 00:20:41,760 --> 00:20:46,160 I'm also going to set this as a heading level two  as well, just for consistency's sake. And then   229 00:20:46,160 --> 00:20:53,040 when we take a look at the preview we're going to  see a nice clean structure here where we have the   230 00:20:53,040 --> 00:20:57,760 proper reading order, we have our heading level  2 set... There is one other little trick here on   231 00:20:57,760 --> 00:21:02,560 this document, or on this page rather, that I  wanted to show you, and that's an issue where   232 00:21:02,560 --> 00:21:08,560 sometimes paragraphs are split across columns,  or across pages, for example, And if you notice,   233 00:21:08,560 --> 00:21:14,000 down here, this sentence doesn't end with any sort  of punctuation. And it's picked up up here in this   234 00:21:14,000 --> 00:21:19,280 next paragraph. This is an instance where we need  to merge the two paragraphs together so that it's   235 00:21:19,280 --> 00:21:24,480 not being read as two separate complete sentences.  So what I'll do is, if I just select this zone   236 00:21:24,480 --> 00:21:29,520 which is currently zone 6, I'll just hit the Merge  checkbox and I believe there's another incident   237 00:21:29,520 --> 00:21:36,240 of it as well on zone 9... so I'll also hit the  Merge checkbox there as well. And when I refresh   238 00:21:36,240 --> 00:21:41,040 the preview, we're going to see that we've gotten  rid of a couple of those extra small paragraphs.   239 00:21:41,040 --> 00:21:46,400 And now we're back to the exact structure that we  need, where we have five distinct paragraphs and   240 00:21:46,400 --> 00:21:51,520 a heading. That's really all we need on this  page okay so let's move on to the next page. 241 00:21:54,800 --> 00:21:57,840 And here we are getting into some  of the more complicated elements.  242 00:21:58,720 --> 00:22:04,960 So in if you've ever done PDF remediation  manually, in manual tagging tools you'll probably   243 00:22:04,960 --> 00:22:10,080 know that things like tables and lists are  very tedious and technical, and time-consuming.   244 00:22:10,880 --> 00:22:16,000 So with Equidox we've really solved that  with our proprietary table and list editors   245 00:22:16,000 --> 00:22:21,760 which use computer vision and machine learning to  understand table structure. So something like this   246 00:22:21,760 --> 00:22:26,480 a table where this might take you a half an hour  to fiddle around with in a manual tagging tool...   247 00:22:26,480 --> 00:22:32,000 In Equidox we can handle this table literally in  seconds. So just for consistency's sake, I'm going   248 00:22:32,000 --> 00:22:36,080 to set my headings on this page. So I'm going to  set a heading level two and a heading level three.   249 00:22:36,080 --> 00:22:42,080 But then down here I have this table and if  you notice every cell currently has a text   250 00:22:42,080 --> 00:22:46,800 zone wrapped around it because this document  had no existing tag structure. There is no   251 00:22:46,800 --> 00:22:52,000 table structure to for Equidox to look at so  it's just assuming that this is a very weird   252 00:22:52,000 --> 00:22:56,160 layout of paragraphs. So if we look at  the preview for how this currently looks,   253 00:22:56,160 --> 00:23:00,240 you can see what a disaster this would be for  someone using assistive technology to try to   254 00:23:00,240 --> 00:23:06,400 understand that table. It would be virtually  impossible. So this table as it sits right now   255 00:23:06,400 --> 00:23:11,840 is not helpful in any way. But with Equidox all we  have to do is draw a zone around the entire table.   256 00:23:12,560 --> 00:23:17,280 So I'm just going to click and drag to create one  zone over the entire table itself. I'm going to   257 00:23:17,280 --> 00:23:22,080 hit "T" on my keyboard to change the zone type  to "table." And then I have a blue button over   258 00:23:22,080 --> 00:23:27,040 here for Table Editor. So when I select the Table  Editor I'm now just interacting with the table   259 00:23:27,040 --> 00:23:32,160 itself. So the rest of the page has vanished  from view, and I'm just isolating the table.   260 00:23:32,720 --> 00:23:38,880 And if I take a look at this table, there are some  grid lines now where Equidox has drawn these green   261 00:23:38,880 --> 00:23:44,960 gridlines that I'm able to move around and adjust if needed. But we also have a Table Detection tool   262 00:23:44,960 --> 00:23:50,640 that is really helpful for instances like this. So  if you're not satisfied with the sort of instant   263 00:23:50,640 --> 00:23:56,080 detection that Equidox gave you you can use these  detection sliders to move them around and change   264 00:23:56,080 --> 00:24:00,800 the algorithm at which Equidox is picking up  the data in this table. And if you find just   265 00:24:00,800 --> 00:24:06,160 the best starting point this will help you a lot  so you're not having to create and move a bunch of   266 00:24:06,160 --> 00:24:10,560 gridlines around. You're just letting Equidox's  computer vision and machine learning handle that   267 00:24:10,560 --> 00:24:15,760 for you. So just by moving these Detection sliders  around a bit, I now have pretty much perfect table   268 00:24:15,760 --> 00:24:21,120 structure. All of my green grid lines are matched  up with the cell structure of that source table   269 00:24:21,760 --> 00:24:26,400 pretty much instantaneously. Just a couple of  clicks and I'm able to get a very nice clean table   270 00:24:26,400 --> 00:24:30,800 structure. So if I take a look at the preview,  we remember how bad it looked before with just   271 00:24:30,800 --> 00:24:36,240 that long string of data which was useless,  now we actually have real table structure.   272 00:24:36,880 --> 00:24:40,880 There's a few things that we need to adjust still  because this is a slightly more complex table.   273 00:24:41,760 --> 00:24:50,160 For example 2019 and 2020, these two years,  they need to span across two separate cells.   274 00:24:50,160 --> 00:24:57,360 So what I can do is I can select this cell here in  2019, and hold down "shift" and then select in the   275 00:24:57,360 --> 00:25:03,040 other cell and I'll press "S" on my keyboard to span across. And I'll repeat that same process for   276 00:25:03,040 --> 00:25:10,000 202. So I'll just hold down "shift" and select  in both cells and hit "S" to span across. The   277 00:25:10,000 --> 00:25:16,080 other little curveball here is this second row  is actually a second layer of column headers.   278 00:25:16,080 --> 00:25:22,560 So in this table, we have both 2019 and 2020 are  our main parent headers, and then we have these   279 00:25:22,560 --> 00:25:29,120 other headers here for budget and expense. So by  default Equidox just assumes that your headers   280 00:25:29,120 --> 00:25:34,720 are at a one-to-one ratio meaning one row header and one column header. So that's just the default   281 00:25:34,720 --> 00:25:39,280 setting that it gives you here in these two little  windows for one and one. But if I want to change   282 00:25:39,280 --> 00:25:44,880 my column header to include two rows of column  headers, I can do that by hitting the "2" or just   283 00:25:44,880 --> 00:25:50,080 the arrow button to make it change from one to two. And by doing that when I refresh my preview,   284 00:25:50,960 --> 00:25:55,840 now I can now see that the span has occurred  where I've gotten rid of those extra cells   285 00:25:55,840 --> 00:26:01,520 and I now have bold font where budget and  expense were previously. Just that standard   286 00:26:01,520 --> 00:26:06,480 font indicating that they were going to be read as  table data. So that's a very simple way to handle   287 00:26:06,480 --> 00:26:11,520 tables in Equidox. And one other thing I want  to draw your attention to is the fact that the   288 00:26:11,520 --> 00:26:16,320 table summary has automatically populated.  So Equidox is automatically able to write   289 00:26:16,320 --> 00:26:20,480 a table summary for you so that you're not  having to write these summaries yourself.   290 00:26:20,480 --> 00:26:24,320 You're not having to stop in the middle of your  remediation and type out a bunch of things.   291 00:26:24,880 --> 00:26:28,400 You're also... if you have a lot of users  in your organization you're going to get   292 00:26:28,400 --> 00:26:33,360 nice clean and consistent table summaries from  everyone regardless of who is remediating them.   293 00:26:34,800 --> 00:26:38,640 Okay, so I'm going to save this table  and close out of the Table Editor.   294 00:26:38,640 --> 00:26:43,040 And if you notice when we get back to the main  page all of those individual text zones that   295 00:26:43,040 --> 00:26:47,440 were covering up every single one of the cells in  the table, they have now disappeared. They've been   296 00:26:47,440 --> 00:26:52,560 overwritten by the Table zone. So now I'm just  left with one clean table zone... and everything   297 00:26:52,560 --> 00:26:58,800 else on this page looks great, except for down  here, where I do have this list which is currently   298 00:26:58,800 --> 00:27:04,640 not tagged as a list at all. There is one large  text zone over the top of the entire list.   299 00:27:04,640 --> 00:27:09,920 So what I can do to change this from a text zone  to a list, is I can just hit "L" on my keyboard   300 00:27:09,920 --> 00:27:15,360 for List. And we have a List Detection slider down  here as well. So another tool that makes it very   301 00:27:15,360 --> 00:27:20,800 simple to tag a complicated element. If I just  move that from left to right, what what that does   302 00:27:20,800 --> 00:27:25,520 is Equidox will then pick up where those list  labels are... the bullet points in this case. And   303 00:27:25,520 --> 00:27:31,680 it's automatically going to identify those list items for me. So that list is that single text   304 00:27:31,680 --> 00:27:36,720 zone has quickly been split into six individual  list items. And when I refresh the preview,   305 00:27:37,440 --> 00:27:44,160 we are going to see a nice clean list exactly as  it should appear. Bow we do have one other issue   306 00:27:44,160 --> 00:27:47,920 here, where we have a reading order problem.  And the reason for that is because I created   307 00:27:47,920 --> 00:27:52,400 that zone manually, so it went to the very  end of the reading order. But very quickly I   308 00:27:52,400 --> 00:27:57,280 can fix that by just going to my Page Tab and  pressing "Reorder," which will reorder things   309 00:27:57,280 --> 00:28:03,200 in that top-to-bottom layout. And so now I'm very  much satisfied with the way that this page looks.   310 00:28:04,320 --> 00:28:08,640 We do have one other example of a more  complicated list. Something that you might   311 00:28:08,640 --> 00:28:14,080 come across on a regular basis, which are nested  lists, where you actually have sub-lists inside   312 00:28:14,080 --> 00:28:20,080 of list items. So you can see here, this is an  example of a two-layered list. We can handle   313 00:28:20,720 --> 00:28:25,280 larger lists as well, it really doesn't matter  to Equidox, because of the amazing computer   314 00:28:25,280 --> 00:28:30,720 vision that we've developed. But if we want to  quickly tag this, all we have to do again is hit   315 00:28:30,720 --> 00:28:34,640 "L" on the keyboard. And I'm just going to move  my list detector over a little bit further,   316 00:28:36,240 --> 00:28:40,800 so that it's going to go deeper into the list. So  it's going to give me two layers now. So my main   317 00:28:40,800 --> 00:28:47,200 list has been converted into six main list items,  and each one of those list items now contains its   318 00:28:47,200 --> 00:28:52,000 own sub-list, and all of that has happened  automatically for me just by moving a List   319 00:28:52,000 --> 00:28:57,360 Detection slider from left to right. And when I  refresh the preview, now we have a nice, perfect,   320 00:28:57,360 --> 00:29:02,400 beautiful nested list. Exactly as it appears  in the PDF. So now that we're done with this   321 00:29:02,400 --> 00:29:08,320 document I would save this page, close out of the  document, and return back to the Document Detail   322 00:29:08,320 --> 00:29:13,760 page where I began. And if I go to the Output  Tab, assuming that I want to export this as PDF,   323 00:29:13,760 --> 00:29:18,240 it's really as simple as hitting generate PDF.  And Equidox is going to produce a brand new file   324 00:29:18,240 --> 00:29:23,440 for me. It's going to have all of the same  visual appearances as this source file does,   325 00:29:23,440 --> 00:29:28,160 except it's going to have all of the tag structure  automatically put together for it based on how I   326 00:29:28,160 --> 00:29:33,200 just set up all of those reading zones. So that's  really all there is to it with Equidox. When   327 00:29:33,200 --> 00:29:37,520 you're remediating, you just lay out the reading  zones according to what you're seeing on the page,   328 00:29:37,520 --> 00:29:42,480 checking your HTML preview to confirm and  validate your work, and then when you return   329 00:29:42,480 --> 00:29:46,880 to the Document Detail page, you select  the format of your choice and hit generate.   330 00:29:46,880 --> 00:29:51,600 Keep in mind we can also export to HTML and  ePUB as well. So three separate formats.   331 00:29:52,640 --> 00:29:57,760 Okay, so we are right up against 2:30. Tammy  I'm not sure if there were any questions...   332 00:29:58,880 --> 00:30:02,960 The only other thing I might mention is  the fact that if you are interested in   333 00:30:02,960 --> 00:30:07,040 learning more about Equidox (this is  really just a high-level overview),   334 00:30:07,040 --> 00:30:11,920 if you would like to see a more comprehensive demo  or talk about how this might fit into your own   335 00:30:11,920 --> 00:30:18,240 organization's workflow, we are more than happy to  give demos on an individual level. So please feel   336 00:30:18,240 --> 00:30:26,240 free to reach out to our sales team and they can  be found either at EquidoxSales@onixnet.com, or   337 00:30:26,240 --> 00:30:31,440 Equidox.co. Or we're very active on LinkedIn.  Or you can contact us by phone as well.  338 00:30:32,720 --> 00:30:35,840 Tammy: We did not have any questions  that I was unable to answer.   339 00:30:36,960 --> 00:30:42,720 I just want to let everyone know that we will be  doing another webinar next month on power tools,   340 00:30:43,600 --> 00:30:49,920 which will review some of the time-saving  features of Equidox in just a little bit more   341 00:30:49,920 --> 00:30:54,640 detail. Again we'll be looking at the  Smart Detection tools, our reading order   342 00:30:54,640 --> 00:31:01,760 decimal system, keyboard shortcuts, and  how to collaborate on large documents.   343 00:31:02,640 --> 00:31:10,480 So we'll be doing that on November 18th. And we  may have a surprise webinar slotted in before   344 00:31:10,480 --> 00:31:14,240 or after that with a really exciting new feature  that I'm not going to tell you guys about. But   345 00:31:14,240 --> 00:31:19,120 you can keep an eye out for it. You'll all get an invite. Thanks for coming everybody!  346 00:31:19,120 --> 00:31:31,840 Dan: Yup! Thank you everyone.  have a great rest of your day! 347 00:31:40,960 --> 00:31:41,460